Staff Administrative Coordinator IV

001 University of Rochester; City of Rochester (NY); On-site; USD 28,000 - 39,000; Full time

Job summary

The University of Rochester is seeking a Staff Administrative Coordinator to support URMFG recruitment, coordinating candidate flow, interviews, and onboarding for clinical providers.

You will be the main contact for candidates and hiring departments, ensure a smooth, confidential hiring experience, generate recruitment reports, track offers and credentials, and coordinate travel as needed in a fast-paced, collaborative environment, while upholding equity and inclusion.

Qualifications

• Associate's degree and 2 years of relevant experience required.
• Knowledge of confidential information handling and HR processes.
• Strong customer service orientation and teamwork.
• Ability to multitask and problem-solve in a fast-paced environment.

Responsibilities

• Supports recruitment and hiring of clinical providers within URMFG.
• Serves as central point of contact for candidates and hiring departments.
• Ensures smooth candidate experience from search to onboarding.
• Generates recruitment reports and tracks candidate status.
• Coordinates travel and accommodations for out-of-town candidates.

Skills

Recruitment coordination

Customer service

Confidentiality

Team player

Multitasking

Problem solving

Adaptability

Willingness to learn

Education

Associate's degree

2 years relevant experience

Job description

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location (Full Address): 601 Elmwood Ave, Rochester, New York, United States of America, 14642

Opening: Worker Subtype: Regular Time Type: Full time Scheduled Weekly Hours: 40 Department: 910396 URMFG Executive Office Work Shift: UR - Day (United States of America) Range: UR URG 105 H Compensation Range: $20.34 - $28.51

Compensation Range: $20.34 - $28.51 The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

Responsibilities:

• Supports the recruitment and hiring process of clinical providers within the University of Rochester Medical Faculty Group (URMFG). The Staff Administrative Coordinator serves as the central point of contact for both the candidates and the respective hiring departments.
• Ensures a smooth and positive experience throughout the hiring process beginning with the initial search and interviews to successful onboarding.

ESSENTIAL FUNCTIONS

• Monitors open vacancies in recruitment system for applicants, validates applications for candidate eligibility and tracks candidates.
• Generates reports on recruitment metrics, including candidate pipeline and status.
• Works with hiring departments to ensue procedures are followed correctly and timely to avoid delays.
• Communicates regularly with URMFG Senior Leadership to share updates, identify delays and suggest improvements.
• Participates in the hiring process and serves as the main point of contact for candidates and hiring departments.
• Works collaboratively with the hiring department designated contacts, UR Medicine’s Regional Provider Recruitment, Academic Affairs, Medical Staff Services, URMFG, Finance, University Legal and HR to initiate the onboarding of successful candidates.
• Obtains necessary resources are ready for newly hired providers and coordinates new hire orientation schedules.
• Tracks and monitors where applicable: offer letters, financial approvals, required recruitment forms, credentialing, visa’s, departmental procedures and training.
• Communicates with candidates and departments throughout the hiring process to answer general inquiries, provide updates, explain employment process, offer support and confirm completion.
• Follows up with newly hired providers and department designated contacts to ensure a smooth transition during the initial weeks of employment.
• Manages and maintains records of recruitment: calendars, interview schedules, meetings and candidate assessments.
• Prepares and distributes recruitment materials.
• Assists with organization of recruitment events and initiatives.
• Coordinates travel arrangements and accommodations for out-of-town candidates, including the processing of expense reports.
• Other administrative duties as assigned.

MINIMUM EDUCATION & EXPERIENCE

Associate's degree and 2 years of relevant experience required Or equivalent combination of education and experience

KNOWLEDGE, SKILLS AND ABILITIES

• Ability to handle sensitive information with confidentiality required
• Customer service orientation and a team player mindset required
• Adaptability and willingness to learn and take on new tasks required
• Strong problem-solving skills and the ability to multitask required

The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.

Notice: If you are a Current Employee, please log into myURHR to search for and apply to jobs using the Jobs Hub. Your application, if submitted using this portal, cannot be moved forward.

Learn. Discover. Heal. Create.

Located in western New York, Rochester is our namesake and our home. One of the world’s leading research universities, Rochester has a long tradition of breaking boundaries—always pushing and questioning, learning and unlearning. We transform ideas into enterprises that create value and make the world ever better. If you’re looking for a career in higher education or health care, the University of Rochester may offer the perfect opportunity for your background and goals. At the University of Rochester, we are committed to fostering, cultivating, and preserving an inclusive and welcoming culture and are united by a strong commitment to be ever better—Meliora. It is an ideal that informs our shared mission to ensure all members of our community feel safe, respected, included, and valued.