Staff Accountant, Tax

ALL IN ONE Employment Services; Glendale (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

ALL IN ONE Employment Services in Glendale, CA is seeking an Accounting and Tax Department Support professional to manage personal property returns, payroll tax filings, 1099s, and ERP data reconciliation across multiple states. The role emphasizes accuracy, cross-functional collaboration, and compliance.

Ideal candidates hold an Accounting or Finance Bachelor’s degree with strong Excel skills (VLOOKUP, Pivot tables) and the ability to multi-task under tight deadlines.

Qualifications

• Accounting or Finance Bachelor’s Degree required.
• Experience with multi-state personal property tax and payroll tax.
• 1099 experience and GL reconciliation knowledge.
• Strong analytical and organizational skills, detail oriented.

Responsibilities

• Prepare and pay Personal Property Returns for all branches and companies (30%).
• Review FA listings and reported values to prepare returns and monitor branch closures.
• Prepare Puerto Rico 1099s and coordinate exempt certificates; print, mail, and transmittal to PR DOR.

Skills

Analytical

Multi-tasking

Problem solving

Detail oriented

Team player

Excellent communication

Follow-up competence

Education

Accounting Bachelor’s Degree

Tools

ERP systems

Excel

VLOOKUP

Pivot tables

Word

Job description

SUMMARY OF RESPONSIBILITIES:

The Company proudly promotes its strong core values which are 1) Freedom to Innovate, 2) Everyone and Everything Matters, 3) Excellence in Delivery, 4) Time to Understand…and 5) Real Love. The ultimate goal for this position is to provide “Accounting and Tax Department Support” in the areas listed below:

DESCRIPTION OF ESSENTIAL DUTIES AND FUNCTIONS (each duty and function listed indicates % of time):

• Primary Duties
  • Prepare and pay Personal Property Returns for all branches and Companies. 30.00%
  • Review and Analyze FA listing and reported values to prepare returns and monitor branches closures 3.00%
  • Prepare Puerto Rico 1099’s and coordinate exempt certificates with Agile and AP, as well as printing, mailing and online transmittal to Puerto Rico DOR. 4.00%
  • Prepare special reports for HR to find discrepancies between PlanSource and ERP for EE’s benefit insurances. 3.61%
• Cross-Functional Duties
  • Prepare and file Employer’s Quarterly Federal Payroll Tax Returns, State Payroll Tax Returns, SUI Contribution Reports, Multiple Worksite Reports for multiple states nationwide for assigned Companies.15.38%
  • Prepare and file over 375 City Business License Tax Returns for multiple cities within all States, for all our companies and their affiliates and special nursing licenses. 9.23%
  • Prepare Temp & Staff weekly, monthly and quarterly Tax Deposits. 9.23%
  • Assist in resolving outstanding issues / discrepancies related to Property Taxes and SUI Returns.3.39%
• Support Duties
  • Analyze and reconcile assigned GL Accounts (Monthly & Quarterly). 7.00%
  • Other duties and special project assign by Tax Manager, VP of Finance and CFO. 3.00%
  • Research new rules and regulations, Tax Formulas, Rates, 1099s and ICR reporting to update ERP at YE. 7.33%
  • Misc. Admin Tasks, meetings, scanning, copying, responding to emails, calling states, and sorting mail. 4.83%

MARGINAL FUNCTIONS (each function listed indicates % of time):

• TBD

REQUIRED QUALIFICATIONS:

• Accounting Bachelor’s Degree
• Multi-State Personal Property Tax and Payroll Tax Experience
• 1099 Experience
• GL reconciliation and large volume data
• Strong analytical and organization skills
• Must be detail oriented and multi-task orientated
• Excellent communication and follow-up competence
• Work well under pressure and team player
• Strong level Excel, VLOOKUP, Pivot tables and Word skills
• Ten key by touch

LANGUAGE/COMMUNICATION SKILLS (written & verbal):

Excellent verbal and written communication

COMPUTER/SYSTEM SKILLS REQUIREMENTS:

• Knowledge with ERP systems and data structure
• Strong Excel
• SKILLS REQUIREMENTS:
• Analytical
• Multi-tasking
• Strong problem solver
• Performance driven
• Positive attitude
• Respect of colleagues
• Takes ownership of tasks

CERTIFICATES, LICENSES, REGISTRATION REQUIREMENTS:

Accounting or Finance Bachelor’s Degree

WORK ENVIRONMENT/ PHYSICAL OR MENTAL ABILITIES:

The demands described here are representative of those that must be met by the employee to successfully perform the essential functions of the job with or without reasonable accommodation.

MENTAL DEMANDS (list below indicates % of time):

• Ability to grasp concepts and problem solve 10%
• Ability to empathize with others 10%
• Ability to multi-task and prioritize 10%
• Ability to conceptualize problems 10%
• Ability to hold competing views 10%
• All other 50%

PHYSICAL DEMANDS (list below indicates % of time):

• Stand: 5%
• Sit: 95%
• Squat: less than 1%
• Walk: less than 1%
• Bend:less than 1%
• Repetitive Motion: Computer keyboard usage and mouse usage 50%
• Climb: less than 1%
• Twist: less than 1%
• Operate Equipment: Computer
• Air and other public transportation Business Travel: less than 5%
• Driving: N/A
• Lifting (lbs):
  • Percentage of time Low Lifting: less than 1%
  • Percentage of time High Lifting: less than 1%
• Carrying (lbs):
  • Percentage of time Carrying: less than 1%
  • Percentage of time Carrying: less than 1%