Staff Accountant I - Accounting and Restricted Grants

Laredo College; Laredo (TX); On-site; USD 42,000 - 56,000; Full time

Job summary

Laredo College in Texas seeks a Staff Accountant I to support the accounting team in maintaining systems and internal controls for general operating funds. You will assist in grant reporting and coordination with the Director of Accounting and Restricted Grants Manager.

The role requires a Bachelor's in business with accounting coursework and 1–2 years of accounting experience. Working with accounts payable and restricted funds is key, with occasional outside-hours work as needed.

Qualifications

• Bachelor's degree in Business Administration with at least 18 credit hours in accounting.
• One to two years of work experience in an accounting-related position with a private, public, or governmental entity.
• Experience in governmental accounting is preferred but not required.

Responsibilities

• Verify accuracy of data from reports generated by the accounting system and ensure cash transactions are properly recorded.
• Prepare monthly bank reconciliations and lead schedules for external audit.
• Assist processing travel advances and expenses for restricted funds.
• Classify expenses in general ledger and financial statements for various funds.
• Review vendor statements, reconcile payments, and deter past due invoices with AP staff.
• Establish and maintain separate accounting funds for each grant/award for fiscal integrity.
• Prepare interfund, intrafund, and cash journal vouchers.
• Manage general and subsidiary ledgers for restricted funds.
• Assist in approving payments from restricted funds after PO review.
• File monthly, quarterly, and annual grant reports for fund reimbursements.

Skills

Excellent writing

GAAP knowledge

Analytical skills

MS Office proficiency

Information systems experience

10-key calculator

Proactive

Time management

Willing to work extra hours

Education

Bachelor's degree in Business Administration with at least 18 credit hours in accounting

Job description

Essential Duties and Responsibilities

The Staff Accountant I reports to the Director of Accounting and is responsible for assisting the Director of Accounting and the Accountants in the maintenance of the College’s accounting systems and internal controls to provide accountability and reporting from the general operating funds of the College, may also assist the Restricted Grants Manager with grant reporting.

Characteristic Duties and Responsibilities

1. Verify the accuracy of data provided from reports generated by the accounting system. Ensures that all cash transactions are properly recorded.
2. Prepare bank reconciliations on a monthly basis.
3. Prepare lead schedules, supporting information, and other schedules requested by our external auditors during our fiscal year audit.
4. Assist in processing travel advances, travel expense reports, and travel close-out journal entries for restricted funds.
5. Responsible for proper classification of expenses on Auxiliary and ITIA Funds accounts in the general ledger and the financial statements.
6. Review and monitor vendor statements, collect invoices from vendors, reconcile payments, collect credits, and work hand in hand with accounts payable staff to deter payment of past due invoices.
7. Assist in establishing and maintaining separate accounting funds for each grant/award in order to maintain fiscal integrity and to monitor cash requirements, actual expenditures, and budget availability of individual restricted funds.
8. Prepare journal vouchers to include interfund, intrafund, and cash transactions and ensure these are properly recorded.
9. Manage and control general ledger and subsidiary ledger accounts for all restricted funds transactions.
10. Assist in ensuring the propriety of all payments from restricted to vendors by working with accounts payable staff in reviewing open purchase orders and approving payments.
11. Assist in filing monthly, quarterly, and annual reports for all Federal, State, and Local grants to ensure timely reimbursement of restricted funds expenses.
12. Performs other duties as assigned by the Restricted Grants Manager, Director of Accounting, and Vice President of Finance and Administration with the utmost confidentiality as most activities and transactions of the office are sensitive.

NOTICE: Required Documents

To be considered for this position, you are required to upload your resume and unofficial transcript(s). If recommended for this position an official transcript(s) will be required. If a license or certificate is required for this position, upload proof of your current license/certificate.

Required

• Bachelor's degree in Business Administration with at least 18 credit hours in accounting.
• One to two years of work experience in an accounting-related position with a private, public, or governmental entity.

Preferred

• Experience in governmental accounting.

• Excellent writing skills.
• Current knowledge of Generally Accepted Accounting Principles and other industry guidelines.
• Strong analytical skills, strong skills in the use of personal computer software such as Microsoft Office and other window applications,
• Experience using information systems, skill in the use of Office machines such as 10 key calculators, fax machine and copier.
• Ability to handle multiple tasks in different areas.
• Maintain pleasant attitude toward employees.
• Be proactive and initiate action as needed.
• Ability to prioritize assignments to meet deadlines.
• work other than regular hours, weekends and holidays when required.

Introductory Review Period

All hires are subject to a 90 day introductory review period

Supervision Exercised

Assist with supervision of accounting clerks.

Supervision Received

Director of Accounting, Restricted Grants Manager, and Vice President of Finance and Administration

Physical Requirements

While performing the duties of this job.

The employee is regularly required to sit.

The employee is occasionally required to stand, walk, stoop, kneel, or crouch.

The employee must occasionally lift and/or move items weighing up to 50 pounds.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment

Work is performed in a standard office environment.

Work-inside a well-lighted and air-conditioned area most of the time.

The noise level in the work environment is usually quiet to moderate.

Safety

Required to work safely and follow safety rules.

Report unsafe working conditions and behavior.

Take reasonable and prudent actions to prevent others from engaging in unsafe practices.

Special Conditions

Immediate supervisor may assign other duties.

May be required to work outside regular working hours, as needed.

May be required to work at a different college work site or campus as needed.

Foreign Degrees

Foreign degrees require an evaluation for United States equivalency from an approved stated education agency or having membership with the National Association of Credential Evaluation Services (NACES). Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached to your online application at the time of applying. For your convenience, we have provided the following links to assist you in complying with this requirement. However, you may use any other certified transcript evaluation service.

http://tea.texas.gov/Texas_Educators/Certification/Out-of-State_Certification/Foreign_Credential_Evaluation_Services/

http://www.naces.org/members.htm

EEO Statement

In compliance with Title VI of the Civil Rights Act of 1964, Executive Order 11246 and Title IX of the Education Amendments of 1972 and Section 504 of the Rehabilitation Act of 1973, Laredo College is open to all persons regardless of race, color, religion, sex, age, marital status, disability, or national origin who are otherwise eligible for admission as students. Furthermore, Laredo College is an Equal Opportunity Employer and no applicant or employee will be discriminated against because of race, color, religion, sex, age, marital status, disability or national origin. This institution will not enter knowingly into any contractual agreement for services or supplies with any firm failing to follow fair employment practices.

Disclaimer

The above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. LC reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by LC as its discretion to enable individuals with disabilities to perform the essential functions.