Staff Accountant - Grants & Close (Hybrid NYC)

Exalt Company; New York (NY); Hybrid; USD 80,000 - 90,000; Full time

Benefits offered by this job

Health insurance

401k matching

Paid time off

Life and disability insurance

Job summary

exalt seeks a highly organized Staff Accountant to join the finance team during a period of growth, supporting day-to-day accounting, month-end close, grant accounting, audits, and financial reporting. The Staff Accountant reports to the Senior Director of Finance and collaborates with development, program, and operations staff.

This role will strengthen the accounting infrastructure to support growth in New York City and Syracuse, with the potential for a hybrid work schedule.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field.
• 4+ years of accounting experience required.
• Nonprofit accounting experience strongly preferred.
• Experience with government grants, reimbursement contracts, or fund accounting strongly preferred.
• Experience supporting annual audits and financial statement preparation preferred.
• Experience with QuickBooks Online required.
• Experience with Concur, Paychex, and ADP preferred.
• Strong Excel skills required.
• Strong organizational, analytical, and communication skills.
• Ability to work independently, prioritize competing deadlines, and thrive in a fast-paced environment.

Responsibilities

• Manage accounts payable, vendor payments, and maintenance of vendor records and W-9 documentation.
• Review and reconcile employee expense reports and corporate credit card activity through Concur and ensure timely and accurate posting to QuickBooks.
• Process weekly student stipend and vendor payroll and prepare related accounting entries, supporting schedules, and reconciliations.
• Prepare journal entries and maintain supporting documentation for recurring and non-recurring transactions.
• Maintain schedules and accounting records for prepaid expenses, accrued liabilities, fixed assets, depreciation, and other balance sheet accounts.
• Prepare bank reconciliations and monitor cash activity.
• Support and execute the monthly close process to ensure accurate and timely financial reporting.
• Prepare balance sheet reconciliations and investigate variances or discrepancies.
• Assist the Senior Director of Finance with preparation of monthly financial statements and internal financial reports.
• Support quarter-end close activities and preparation of financial materials for Finance Committee and Board meetings.
• Assist with budget-to-actual analyses and financial reporting as needed.
• Partner with the Development team to regularly reconcile contributions, grants, pledges, and other fundraising activity to ensure accurate revenue recognition and financial reporting.

Skills

Strong Excel skills

Attention to detail

Independent worker

Strong communication

Education

Bachelor’s degree in Accounting, Finance, Business Administration, or related field

Tools

QuickBooks Online

Concur

Paychex

ADP

Job description

exalt seeks a highly organized Staff Accountant to join the finance team during a period of growth, supporting day-to-day accounting, month-end close, grant accounting, audits, and financial reporting. The Staff Accountant reports to the Senior Director of Finance and collaborates with development, program, and operations staff.

This role will strengthen the accounting infrastructure to support growth in New York City and Syracuse, with the potential for a hybrid work schedule.