Staff Accountant & Billing Specialist

Paycom; San Jose (CA); On-site; USD 51,000 - 55,000; Full time

Benefits offered by this job

4 Weeks Accrued PTO

14 Paid Holidays Per Year

Health, Dental, Vision Insurance

Flexible Spending Plans for Medical, D

401(K) Retirement Plan

Employee Assistance Program

Upward Career Mobility

Job summary

Bill Wilson Center is seeking a Staff Accountant / Billing Specialist to join the Finance team in Santa Clara County. This role will manage government contract billing, ensure timely invoicing, and support grant revenue reporting and reconciliations.

The position collaborates across departments to monitor budgets and improve financial processes. The ideal candidate has 3–5 years of AR/GL experience, knowledge of Sage Intacct and Paycom, and strong Excel skills to handle high-volume billing tasks

Qualifications

• 2- or 4-year degree in Accounting or Finance.
• 3–5 years’ experience in Accounts Receivable or GL support.
• Government grants accounting experience is highly desired.
• Proficiency in Microsoft Excel is required.

Responsibilities

• Manage government contract billing and invoice data entry.
• Follow up on aged receivables and monitor contract performance.
• Support grant revenue reporting, account reconciliation and analysis.
• Assist with month-end close, audits, and regulatory or funding reporting requirements.
• Collaborate with program staff and external stakeholders to ensure accurate financial data.

Skills

Communication skills

Time management

Organizational skills

Collaboration

Education

Accounting or Finance degree

Tools

Sage Intacct

Paycom

Microsoft Excel

Job description

About Bill Wilson Center:Bill Wilson Center provides services to children, youth, young adults, and families in Santa Clara County. Additionally, we reach clients through our street outreach and crisis line programs. Bill Wilson Center programs focus on housing, mental health care, supportive services, and advocacy. Bill Wilson Center is committed to working with the community to ensure that every youth has access to the range of services needed to grow to be healthy and self-sufficient adults. A key component of Bill Wilson Center's philosophy encompasses a strength-based approach to improving the lives of the youth and young families in our communities. Bill Wilson Center has been providing services to run away and homeless youth since 1973. Join us and become a difference maker at Bill Wilson Center!Job Summary:Reporting to the Contoller, the Staff Accountant / Billing Specialist will be a key and integral member of the Finance team. Responsibilities include but not limited to government grants billing, collection of past due accounts and contract performance monitoring. The Staff Accountant / Billing Specialist shall support the Controller in grant revenue reporting, account reconciliation and analysis. This position requires hands-on approach to complex billing functions with the responsibility of ensuring invoices are submitted to funders timely and accurately. The position must be able to prioritize and multi-task while working cross functionally in a high-volume environment.Essential Duties/Responsibilities:Responsible for assigned government contract billing and invoice data entry.Prepares and collates back-up documentation to support monthly and quarterly billings.Update the Billing and Payment Tracking workbook.Responsible for ongoing contract performance monitoring, review and analysis, and propose budget modifications as needed.Supports Program Directors and Managers to comprehensively understand their Program budgets.Follow up on aged receivables over 90 days for assigned grants.Supports month end closing, agency annual audit and grant compliance audits.Regular attendance is a requirement of the position.Additional duties as assigned.Education and Experience:2 or 4-year degree in Accounting or FinanceAt least 3-5 years’ experience working in Accounts Receivables or GL Support is required. Government grants accounting experience is highly desired.Required Skills/Abilities:Sage Intacct experience is a huge plus.Paycom experience preferred.Proficiency in Microsoft Excel is required.Excellent organizational and time management skills, and the ability to work independently with minimal supervision.Excellent communication skills to effectively work with internal and external stakeholders.Proven ability to collaborate with a diverse team of program and administrative staff.Willingness to be flexible and adaptable to changePhysical Demands:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation will be provided to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is regularly required to sit; stand, use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is required to stand and walk. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, color vision and ability to adjust focus.Work Environment:This position works in a professional, collaborative accounting environment supporting the organization’s day-to-day financial operations. The position requires regular interaction with members of the Finance team, as well as other departments, vendors, program staff, and external parties.The work is primarily performed in an office environment with computer-based accounting and financial reporting systems. The position requires extended periods of sitting, working at a computer, reviewing financial records, and performing detailed data entry and analysis.This position works under established accounting policies, procedures, and internal controls and is expected to maintain a high level of accuracy, confidentiality, organization, and attention to detail. The position may require meeting recurring monthly, quarterly, and annual deadlines, including month-end close, financial reporting, audits, and other regulatory or funding requirements.Occasional additional hours may be required during peak periods, particularly during month-end and year-end close, audits, budget preparation, and other critical reporting deadlines.Salary Range:$37.00 - $40.00 per hour/year.Employee Benefits & Perks:We offer a generous compensation package for full-time employees that includes the following:4 Weeks Accrued PTO14 Paid Holidays Per YearPaid Health, Dental, Vision & Voluntary Life Insurance PlansFlexible Spending Plans for Medical, Dependent Care, Parking and Transit401 (K) Retirement Plan24/7 Employee Assistance ProgramUpward Career MobilityDiscounts and Savings through Tickets At Work and LifeMartEEO:Bill Wilson Center is an Equal Opportunity/Affirmative Action Employer.This position description intends to describe the general nature and level of work being performed by people assigned to this job. It is not intended to include all duties and responsibilities. The order in which duties and responsibilities are listed is not significant. Because of a need to remain responsive to the needs of our clients and our Agency’s operations, responsibilities may be modified at any time.