Staff Accountant and Cash Management

Ball State University; Indiana (PA); On-site; USD 54,000 - 64,000; Full time

Job summary

Ball State University is seeking a Staff Accountant and Cash Management to join the Controller’s Office. This role offers a chance to work on financial reporting and operational processes while contributing to the university's objectives. The successful candidate will benefit from an excellent environment and generous benefits package.

Benefits

Affordable Healthcare

Retirement plan

Tuition Remission for eligible employees

Qualifications

• Bachelor’s degree required by appointment date.
• Preferred experience in financial accounting or fund accounting.
• Proficiency in Excel and problem-solving skills needed.

Responsibilities

• Provide accurate and timely financial information for various users.
• Analyze daily bank activity and prepare related accounting entries.
• Support in the preparation of the university annual financial report.

Skills

Problem-solving

Analytical thinking

Organization

Education

Bachelor’s degree in accounting or related financial field

Tools

Excel

Job description

Ball State is a great place to work! In fact, Forbes has ranked Ball State University as the fourth-best midsized employer—and the only recognized education institution—in the State of Indiana.Learn More

Any BSU employee, excluding Faculty and Temporary employees, applying for a staff or professional position will need to have been in their current role for at least 6 months at time of application. Learn More

Any BSU employee who is offered a final interview when applying for a staff or professional position will need to inform their current supervisor of the upcoming interview. Learn More

Position Title

Position Title Staff Accountant and Cash Management

About this Opportunity

Ball State University is seeking a Staff Accountant and Cash Management to join our team in the Controller’s Office. The university offers excellent benefits and generous time off.

The position offers a great opportunity to learn and be challenged by the University’s financial reporting and finance systems. Working with a team and reporting directly to the Associate Controller, you will be exposed to a variety of accounting and operational processes across campus.

Benefits and Community

Ball State University offers an excellent benefits package for eligible positions. Click here to explore options.

• Affordable Healthcare
  
  
• Retirement
  
  
• Tuition Remission (For eligible employees, their dependents, and spouse)
  
  

Live Near Your Work - If you are considering living near the Ball State area, please visit the following link to learn more about relocation and living in east central Indiana:

Provide accurate and timely financial information for a wide assortment of users. Maintain the integrity of the university’s financial records. Collect, process, analyze, reconcile, record, and prepare bank adjustments. Update the university’s chart of accounts. Complete other daily and monthly cash and accounting functions.

Bachelor’s degree in accounting or related financial field from an accredited institution by date of appointment.

None.

Minimum Other

Superior proficiency with Excel; excellent problem-solving skills; ability to communicate difficult concepts; ability to work independently as well as contribute as a member of a team; must be analytical, highly organized, and detail oriented; ability to learn new software applications.

Authorization to work in the US

Authorization to work in the US Candidates for searches must have current authorization to be employed in the U.S. without employer sponsorship.

Preferred Education

Preferred Experience

Financial accounting, fund accounting, or audit experience; experience in university or fund accounting.

Preferred Other

Pre-Employment Screening

Pre-Employment Screening Requires successful completion of a background check and education verification.

Position Title(s) Supervised

None

Required Certifications

EEO Statement

Ball State University is an equal opportunity employer. All qualified applicants will receive equal consideration for employment without regard to race, religion, color, sex (including pregnancy), sexual orientation, gender identity or gender expression, disability, genetic information, ethnicity, national origin or ancestry, age, protected veteran status, or any legally protected status.

About Ball State University

Ball State University is located in Muncie, Indiana, on an attractive campus 45 miles northeast of Indianapolis. Approximately 20,000 graduate and undergraduate students enroll in one of eight academic colleges that offer 270+ undergraduate and graduate programs. Many of our master’s, doctoral, certificate, and specialist degrees rank among the best in the nation. We engage students in educational, research, and creative endeavors that empower our graduates to have fulfilling careers and meaningful lives enriched by lifelong learning and service, while we enhance the economic, environmental, and social vitality of our community, our state, and our world.

There's more to discover IN Indiana! Visit the following link to learn more:

The minimum salary for this position is $54,000.

Department Email or Phone Number

Department Email or Phone Number [e-mail]

Duties & Responsibilities

Ranking

Ranking 1

Job Duty

Provide support in the preparation of the university annual financial report; analyze accounting activity; generate reports from the Banner system; prepare supporting schedules; support financial report reviews.

Ranking

Ranking 2

Job Duty

Analyze daily bank activity and either prepare related accounting entries to record the activity or notify related departments of funds received. Research any new activity to ensure it is recorded appropriately, which includes reaching out to internal and external parties to determine the appropriate accounting entry for each transaction. Complete accounting entries for any needed correction to prior entries. Complete related month-end accounting transactions to record activity appropriately, which includes recording parking revenue and bank fees.

Ranking

Ranking 3

Job Duty

Review requests for new and updated FOAPAL (chart) elements and Accounts Receivable detail codes; enter fund, organization, account, program, and activity codes into the Banner finance system; maintain awareness of impact to chart of accounts and financial reporting; maintain master chart of accounts spreadsheet.

Ranking

Ranking 4

Job Duty

Complete daily cash functions, including processing and invalidating stale-dated payroll and vendor checks, resolving positive pay exceptions, entering ACHs at the direction of the Director of Cash and Investments, preparing domestic and foreign wires, and reviewing the daily cash flow spreadsheet. Prepare monthly summation of account analysis charges to include any changes to fees from prior periods and communicate those changes to the Director of Cash and Investments.

Ranking

Ranking 5

Job Duty

Review and approve SciQuest requisitions involving the relocation of assets (B450s) and complete the related transfer of any fixed asset in Banner.

Ranking

Ranking 6

Job Duty

Review and approve journal entries for appropriate accounting, including fixed asset entries; verify appropriate documentation is provided; communicate with university personnel as necessary.

Ranking

Ranking 7

Job Duty

Support other accounting functions within the Controller’s Office, including analysis of financial transactions to ensure accuracy, reaching out to departments to complete corrections, monitoring department email accounts, and depositing department checks.

Ranking

Ranking 8

Job Duty

Provide support in the preparation of other annual and bi-annual financial reporting as well as federal and state surveys, including WIPB -TV, WBST -FM, NCAA , SEFA , and a variety of financial surveys.

Ranking

Ranking 9

Job Duty

Organize and perform updates to the policies and procedures in the Controller’s Office.

Ranking

Ranking 10

Job Duty

Provide support in the training of university personnel in the proper preparation and recording of accounting transactions to ensure accurate financial and tax reporting, and use of the Banner systems; assist university personnel in the review of financial data in Banner systems; support preparation and development of training materials and website updates.

Ranking

Ranking 11

Job Duty

Support Director of Cash and Investments and AVP /Controller with Payment Card Industry Data Security Standards ( PCI - DSS ) committee meetings and action items.

Ranking

Ranking 12

Job Duty

Organize and maintain department needs by overseeing the department’s calendar, entering SciQuest orders, work orders, and travel requests, answering the phone, maintaining computer inventory, maintaining department records, and reviewing the department’s budget monthly, which includes reviewing actual vs budgeted expenditures, verifying actual expenditures, and facilitating any needed adjustments.

Ranking

Ranking 13

Job Duty

Complete other special projects as assigned using advanced Excel skills.

Ranking

Ranking 14

Job Duty

Cross-train on other duties performed in the Controller’s Office to maintain efficient office operations.

Ranking

Ranking 15

Job Duty

Perform other related duties as assigned.

Posting Number

Posting Number 202501761P

Number of Vacancies

Number of Vacancies 1

Desired Start Date

Desired Start Date 07/14/2025

Position End Date (if temporary)

Open Date

Open Date 06/10/2025

Applications Accepted Through Date

Applications Accepted Through Date 06/29/2025

Open Until Filled No

Information regarding transcripts

Information regarding transcripts The option to upload transcripts is available. Original, official transcripts showing the highest related degree earned is required at the time of hire (even if obtained at BSU). Degree verification will be conducted.

Special Instructions Summary

Information for Applications Requiring a Cover Letter

In support of your application for this position, please prepare and submit a cover letter that describes how your qualifications and experience align with the elements of the position description (or leadership profile). In your cover letter, please select one of our enduring values and describe how you have demonstrated a commitment to that value in your professional endeavors.

Supplemental Questions

Required fields are indicated with an asterisk (*).