Staff Accountant

Square Robot, Inc.; Westborough (MA); On-site; USD 75,000 - 90,000; Full time

Job summary

Square Robot, Inc. is seeking a Staff Accountant in Westborough, MA for day‑to‑day transactional accounting. You’ll handle payroll, AR, AP, and collections while supporting reconciliations and month‑end close for multiple entities and currencies.

You will collaborate with the CFO and Accounting Manager, work with project teams, and ensure accurate billing and timely cash collection. Growth toward Senior Accountant is anticipated as the company expands.

Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field.
• 2–5 years of progressive accounting experience, including hands‑on AP/AR.
• Experience processing payroll and handling collections / customer payment follow‑up.
• Comfortable working in QuickBooks; strong Excel skills (formulas, pivot tables).
• Attention to detail, organization, and follow‑through.
• Clear written and verbal communication with customers and vendors.

Responsibilities

• Payroll – process bi‑weekly payroll, maintain pay records, deductions, and contributions.
• Accounts Receivable – issue invoices, apply receipts, maintain AR sub‑ledger (multi-currency).
• Collections – monitor AR aging and secure on‑time payments; use portals (e.g., Ariba).
• Accounts Payable – review invoices, match PO, schedule payments, respond to vendor inquiries.
• Expense & Corporate Card – reconcile card activity and employee expenses; answer questions.
• Reconciliations – reconcile bank accounts, GL, intercompany balances, PO‑to‑invoice activity.
• Month‑End Close – prepare journal entries and accruals; support close and reports.
• Project Accounting – track billings vs POs; support revenue recognition and profitability.
• Compliance & Support – provide schedules for auditors, lenders, and insurers.

Skills

Payroll processing

Accounts receivable

Accounts payable

Collections

Excel

QuickBooks

Month-end close

Project accounting

Intercompany accounting

Education

Bachelor’s degree in Accounting/Finance

Tools

QuickBooks Online Payroll

Ariba

Coupa

SAP

Job description

Location: Westborough, MA (on-site) — MetroWest Boston

Reports to: Chief Financial Officer (transitioning to the Accounting Manager over time)

Employment Type: Full-time

Compensation: $75,000 – $90,000 annually, commensurate with experience, plus benefits

About Square Robot

Square Robot is a Massachusetts-based robotics company and the innovator in autonomous, submersible robotic inspection of aboveground storage tanks. Our robots inspect tanks while they remain in service, eliminating the need for human entry into hazardous environments and making inspections safer, faster, and more sustainable. From our Westborough, MA headquarters and our service facility in Houston, TX, we deliver inspection programs for blue‑chip energy and industrial clients around the world.

Because we work with large, sophisticated customers across multiple countries and currencies, our accounting environment is hands‑on and detail‑rich. This is an opportunity to own real transactional accounting in a growing company and work directly with our Accounting Manager and CFO.

Position Summary

The Staff Accountant is responsible for the day‑to‑day transactional accounting activities of the business: payroll, accounts receivable, accounts payable, and collections, along with reconciliations and month‑end close support. The role supports a growing, project‑based business with domestic and international customers, multiple legal entities, and transactions in multiple currencies. The role reports to the CFO and works closely with the Accounting Manager, and interacts regularly with project, operations, and commercial colleagues, as well as with customers and external advisors. Success means our billing is accurate and timely, our vendors and team are paid correctly, our cash is collected, and our books are clean and close on schedule.

Key Responsibilities

• Payroll – process bi‑weekly payroll in QuickBooks Online Payroll, maintain employee pay records, time off, deductions, and contributions, and ensure accurate and timely pay.
• Accounts Receivable – prepare and issue customer invoices (largely project‑ and purchase‑order-based, including multi‑currency international billing), apply receipts, and maintain the AR sub‑ledger.
• Collections – proactively monitor AR aging and follow up with customers to secure on‑time payment, including maintaining and navigating blue‑chip customer billing portals (e.g., Ariba) and procurement processes; elevate aged balances with clear supporting detail.
• Accounts Payable – receive and review vendor invoices, match invoices to purchase orders, schedule and process payments, and manage vendor inquiries.
• Expense & Corporate Card – reconcile and code corporate credit card activity and employee expenses, and serve as the first point of contact for employee card and expense questions.
• Reconciliations – reconcile bank accounts, general‑ledger accounts, intercompany balances (US/UK), and purchase‑order‑to‑invoice activity; research and resolve discrepancies.
• Month‑End Close – prepare journal entries and accruals, assist with the timely monthly close, and help produce internal financial reports.
• Project Accounting – track project billings against purchase orders across cost‑plus and fixed‑price contracts, and support revenue recognition and project profitability tracking.
• Compliance & Support – provide schedules and documentation for external auditors, tax advisors, lenders, and insurance renewals.

Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field.
• 2–5 years of progressive accounting experience, including hands‑on, full‑cycle AP and AR.
• Experience processing payroll and handling collections / customer payment follow‑up.
• Comfortable working in QuickBooks; strong Microsoft Excel skills (formulas, pivot tables, reconciliations).
• Excellent attention to detail, organization, and follow‑through.
• Clear, professional written and verbal communication — comfortable corresponding directly with customers and vendors to resolve billing and payment matters.
• Ability to manage competing priorities and meet close and payroll deadlines.
• Motivated to grow into a Senior Accountant role over the next two to three years.

Preferred / Nice to Have

• Experience supporting monthly close activities including reconciliations, journal entries, and accruals.
• Manufacturing, project‑based, or services accounting exposure.
• Familiarity with multi‑entity and multi‑currency / international transactions.
• Experience with customer procurement portals (Ariba, Coupa, SAP) and large enterprise billing requirements.

What We Offer

A high‑impact seat on a small, capable finance team, working closely with the Accounting Manager and CFO with genuine ownership of core accounting functions. This is a growth role with a clear path toward Senior Accountant as you take on more responsibility and the company scales its global inspection business. Competitive compensation and benefits.

Square Robot, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.