Staff Accountant

NewDay USA; West Palm Beach (FL); On-site; USD 52,000 - 70,000; Full time

Job summary

NewDay USA is seeking a Staff Accountant to handle daily accounting tasks focused on accounts payable and related appraisal transactions. You will process payments, file bills, and ensure timely processing of invoices and positive pay, while collaborating with multiple departments.

The role requires a Bachelor's in Accounting/Finance, strong knowledge of accounting principles, proficiency with MS Office, especially Excel, and excellent communication.

Qualifications

• Knowledge of general accounting procedures.
• Understanding of relevant computer programs.
• Proficient in data management and admittance.

Responsibilities

• Process and maintain all payments on time – ACH, paper checks
• File payables and obtain approval for bills in a timely manner as needed
• Ensure the accurate and timely processing of positive pay transactions
• Review and process invoices as well as check requests; sort, organize and set invoices up for payment procedures
• Reconcile payments and monitor accounts to ensure payments are up to date
• Correspond with vendors and respond to all inquiries; discrepancies, and maintain vendor files
• Prepare analysis of associated accounts
• Review vendor contracts to schedule appropriate payments
• Book daily cash entries
• Maintain office rental contracts, recurring AP schedules and deferred rent GL accounts, and other accounts
• Assist with month end closing
• Prepare analysis of vendor invoices
• Produce monthly reports and assist with month end closing
• Sort and distribute Accounts Payable incoming mail
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting principles
• Maintain and review all vendor W9s and other required documents for use in preparing year end 1099 reporting
• Maintain and follow up on stale checks in accordance with state unclaimed property statutes

Skills

Interpersonal skills

Communication skills

Self-starter

Problem solving

Detail-oriented

Education

Bachelor’s Degree in Accounting, Finance, or Business Management

Tools

MS Outlook

MS Word

MS Excel

Job description

Position Summary

The Staff Accountant is primarily responsible for performing daily accounting tasks related to the efficient maintenance and processing of accounts payable and appraisal transactions. The individual will work with all departments in order to conduct the responsibilities associated with accounts payable.

Primary

POSITION DUTIES AND RESPONSIBILITIES

• Process and maintain all payments on time – ACH, paper checks
• File payables and obtain approval for bills in a timely manner as needed
• Ensure the accurate and timely processing of positive pay transactions
• Review and process invoices as well as check requests; sort, organize and set invoices up for payment procedures
• Reconcile payments and monitor accounts to ensure payments are up to date
• Correspond with vendors and respond to all inquiries; discrepancies, and maintain vendor files
• Prepare analysis of associated accounts
• Review vendor contracts to schedule appropriate payments
• Book daily cash entries
• Maintain office rental contracts, recurring AP schedules and deferred rent GL accounts, and other accounts

Secondary

• Assist with month end closing
• Prepare analysis of vendor invoices
• Produce monthly reports and assist with month end closing
• Sort and distribute Accounts Payable incoming mail
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting principles
• Maintain and review all vendor W9s and other required documents for use in preparing year end 1099 reporting
• Maintain and follow up on stale checks in accordance with state unclaimed property statutes

Education/Certification

POSITION QUALIFICATIONS

• Bachelor’s Degree in Accounting, Finance, or Business Management

Experience

• Knowledge of General Accounting procedures
• Understanding of relevant computer programs
• Proficient in data management and admittance

Skills/Abilities

• Excellent interpersonal and communication skills
• Self-starter with action orientation
• Customer service focused.
• Solid judgment and problem solving skills
• Detail-oriented with solid organizational skills
• Proficient in MS Outlook, Word, Excel

Decision Making Responsibilities

• Position requires above average problem solving skills and independent judgment

PHYSICAL DEMANDS/WORK ENVIRONMENT

The Physical Demands And Work Environment Characteristics Described Here Are Representative Of Those That Must Be Met By An Employee To Successfully Perform The Essential Functions Of This Job. Reasonable Accommodations May Be Made To Enable Individuals With Disabilities To Perform The Essential Functions. Physical demands: While performing the duties of this job, the employee is occasionally required to stand, walk, use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; talk and hear. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.