Staff Accountant

Midwest Rubber Service & Supply Co.; Plymouth (MN); On-site; USD 45,000 - 65,000; Full time

Job summary

Midwest Rubber Service & Supply Co. is seeking an Accountant to support AP and AR functions, processing vendor invoices, creating customer invoices, applying payments, and keeping records in the ERP system.

Responsibilities include account reconciliations, month-end close support, and timely communication with vendors and customers to ensure accuracy and compliance with company policies and deadlines. This role requires attention to detail and strong organizational skills.

Qualifications

• Bachelor's degree required or equivalent experience.
• 1+ years in accounting, accounts payable, or accounts receivable (internships considered).
• Proficient in Microsoft Excel and other Office applications.
• Strong attention to detail and organizational skills.
• Willingness to learn new systems, processes, and technologies.

Responsibilities

• Process vendor invoices, verify accuracy and approvals, and ensure timely payment per policy.
• Perform three-way matching of PO, receipts, and invoices; resolve discrepancies.
• Generate customer invoices, monitor aging, and follow up on balances.
• Apply customer payments, reconcile activity, and resolve discrepancies.
• Assist with month-end and year-end close activities and reconciliations.
• Maintain organized financial records and internal controls.

Skills

Attention to detail

Organizational skills

Communication skills

Time management

Adaptability

Education

Bachelor's degree in Accounting, Finance, Business, or related field

Tools

Microsoft Excel

ERP systems

Job description

Position Description and Purpose

The Accountant position supports the Accounts Payable (A/P) and Accounts Receivable (A/R) functions by processing vendor invoices, generating customer invoices, applying payments, and maintaining accurate financial records within the ERP system. This role assists with account reconciliations, month-end close activities, and vendor and customer communications while ensuring compliance with company policies and departmental deadlines.

PERFORMANCE DIMENSIONS & KEY PERFORMANCE INDICATORS (KPI) Specific KPI’s Critical to the Success of Position

• Invoice and Payment Processing Accuracy: Maintain accuracy in processing vendor invoices, customer invoices, and payment applications while ensuring transactions are completed in accordance with company policies and deadlines.
• Timely Accounts Payable and Receivable Management: Process vendor payments within agreed-upon terms, apply customer payments promptly, and actively manage outstanding balances to support healthy cash flow.
• Reconciliation and Month-End Close Support: Complete AP and AR reconciliations accurately and support month-end close activities within established timelines to ensure reliable financial reporting.

ESSENTIAL FUNCTIONS: Job Duties

• Process vendor invoices, verify accuracy and approvals, and ensure timely payment in accordance with company policies.
• Perform three-way matching of purchase orders, receipts, and invoices, resolving discrepancies as needed.
• Generate customer invoices, monitor aging, and follow up on outstanding balances to support cash flow.
• Apply customer payments, reconcile account activity, and resolve payment discrepancies.
• Assist with month-end and year-end close activities, including reconciliations, accruals, and supporting documentation.
• Maintain organized financial records and documentation in compliance with company policies and internal controls.
• Manage incoming phone calls, welcome visitors, direct inquiries, and provide a professional experience.
• Communicate with vendors, customers, and team members to resolve billing, payment, and account inquiries.
• Support data integrity and process improvement efforts, including RFQ data management, system adoption, AI tool utilization, and reporting accuracy.
• Support the Finance team with reporting, special projects, and continuous improvement initiatives.

QUALIFICATIONS: Minimum Qualifications

• Bachelor's degree in Accounting, Finance, Business, or related field (or equivalent experience)
• 1+ years of experience in accounting, accounts payable, accounts receivable, or a related administrative role (internships considered)
• Proficiency in Microsoft Excel and other Microsoft Office applications
• Strong attention to detail and organizational skills
• Ability to prioritize work, meet deadlines, and manage multiple responsibilities in a fast-paced environment
• Strong written, verbal, and interpersonal communication skills
• Curious mindset with a willingness to learn new systems, processes, and technologies
• Adaptability and comfort working in an environment of continuous improvement and change

Preferred Qualifications

• Communication: Maintains and enhances communication and relationship skills at all levels. Understands the client relationship requirement. Able to communicate technical and business information to widely varied audiences.
• Quality Control Review:
• Teamwork: Identifies with the business mission of Midwest Rubber and is motivated to contributed to the success of the team.
• Professionalism: Maintains consistently high standards, attends to details, always gives full attention, fully documents material changes to systems setups. Strong analytical skills. Able to deal with confidential and sensitive information appropriately.
• Flexibility: Maintains effectiveness in different situations, is receptive to new ideas.
• Timely Response/Accessibility: Available when needed and responsive when called. Responds positively and quickly to client issues and Midwest Rubber’s requirements and meets deadlines while at the same time effectively balances competing priorities. Ability to multi-task and be able to represent multiple subjects and products.
• Knowledge: Keeps abreast of new products, services, and process improvement methods. Understands how to effectively apply this knowledge within the company.
• Proactive: Identifies problems and needs, proposes appropriate solutions, anticipates needs, and responds accordingly.

ENVIRONMENT and COGNITIVE /PHYSICAL DEMANDS

• Must read and interpret charts, spreadsheets, and diagrams.
• Must be able to make and do mathematical computations regularly.
• Requires prolonged sitting
• Requires the use of office equipment such as computer terminals, telephones or copiers.