Staff Accountant

Schuylkillchamber; Pennsylvania; On-site; USD 50,000 - 70,000; Full time

Job summary

A regional educational governing body is seeking a Staff Accountant to manage financial operations, including budget creation, maintaining financial records, and overseeing compliance with state education regulations. Ideal candidates will have an Associate's degree in Accounting, strong knowledge of fund accounting, and advanced skills in Excel. Responsibilities include assisting the Business Manager and ensuring accurate financial reporting and communication with various state agencies. This role requires attention to detail and strong organizational abilities.

Qualifications

• Minimum of an Associate’s Degree in Accounting or related field.
• Accounting experience is required.
• Ability to maintain confidentiality.

Responsibilities

• Assist the Business Manager in overseeing business office operation.
• Create budgets and monitor expenditures related to grants.
• Develop and supervise financial records for the unit.
• Assist in financial planning and communications with agencies.

Skills

Fund Accounting

Single Audit Procedures

Annual Financial Reporting

Advanced Microsoft Excel

Advanced Microsoft Word

Problem-solving

Organizational Agility

Mathematical Skills

Education

Associate’s Degree in Accounting

Bachelor’s Degree in Accounting (preferred)

Tools

CSIU Financial Information System (FIS)

Job description

Finance Business Management Office Accounting

STAFF ACCOUNTANT

Qualifications:

• Minimum of an Associate’s Degree in Accounting or related field of study (Bachelor’s preferred). Accounting experience is required.
• Knowledge of Fund Accounting, Single Audit Procedures, and Annual Financial Reporting.
• Advanced Microsoft Excel and Word skills.
• Experience using CSIU Financial Information System (FIS) fund accounting software would be helpful, though training can be provided.
• Knowledge of budgeting, financial reporting, bidding/procurement, food service, and transportation operations desired.

Other Skills and Abilities:

• Ability to read and comprehend instructions, correspondence, memos, and workplace policies.
• Ability to analyze, interpret general business periodicals, professional journals, procedures, and governmental regulations.
• Ability to analyze and interpret financial reports.
• Ability to write professional correspondence and business reports.
• Ability to speak effectively, present formal information, and respond to questions/complaints.
• Mathematical abilities including applying concepts such as fractions, percentages, ratios, etc.
• Ability to apply financial concepts such as budgeting, projections, reconciliations, profit and loss statements, balance sheets, cash flow statements, trial balances, etc.
• Problem‑solving. Organizational agility. Multi‑tasking. Performance and ability to meet deadlines with severe time constraints. Maintain confidentiality.

Responsibilities:

• Assist the Business Manager in overseeing the business office operation and assume the general accounting functions of the Schuylkill Intermediate Unit and Schuylkill Technology Center according to the Pennsylvania Public School Accounting Code and Generally Accepted Accounting Principles (GAAP).
• Create budgets and continuously project and monitor the Lifelong Learning Center expenditures and revenues in relation to Federal and State grant fundings and alert the Business Manager of any potential financial shortfall, well in advance of a shortfall actually occurring, so that appropriate measures may be implemented, complete all monthly, quarterly and year end reporting in accordance with grant requirements.
• Develop, maintain, and supervise Schuylkill Intermediate Unit and Schuylkill Technology Center financial records. Interpret and implement accounting procedures to ensure the proper management of the Schuylkill Intermediate Unit and Schuylkill Technology Center budgets so that they are in conformance with the Pennsylvania School Code, Pennsylvania School Accounting System, Pennsylvania Department of Education guidelines, Intermediate Unit Board Policy, and regulations and guidelines of other funding agencies.
• Assist the Business Manager in short‑range and long‑range financial planning of the Schuylkill Intermediate Unit and Schuylkill Technology Center programs. Advise program directors and others who assist in the budget building process of their roles in short‑range and long‑range financial planning.
• Complete quarterly and year‑end sales tax payments to Pennsylvania Department of Revenue.
• Verify accuracy of invoices as related to the ESS substitute teachers.
• Maintain open lines of communication with various state agency personnel (i.e., Pennsylvania Department of Education, Comptroller’s Office, Department of the Auditor General, etc.)
• Oversee Schuylkill Intermediate Unit and Schuylkill Technology Center transportation subsidy program, complete quarterly and yearly reports to be submitted to Pennsylvania Department of Education.
• Prepare for, participate in, and respond to all matters with local, state, and federal auditors before, during, and after audits relating to the Schuylkill Intermediate Unit and Schuylkill Technology Center programs.
• Prepare audit workpapers, financial statements in accordance with GASB 34 and GASB 45, fixed asset schedules, and Management’s Discussion and Analysis for Schuylkill Intermediate Unit, Schuylkill Technology Center, and Schuylkill County School Employees Health & Welfare Trust.
• Assist the Business Manager in overseeing daily operation of Schuylkill Intermediate Unit and Schuylkill Technology Center program business affairs.
• Oversee Schuylkill Intermediate Unit and Schuylkill Technology Center program payroll functions. Reviewing quarterly reports and end‑of‑year reports. Oversee procedures for the payment of payroll deductions and reconcile payroll liabilities/expenses.
• Oversee Schuylkill Intermediate Unit and Schuylkill Technology Center food service program fund accounting functions. Review and reconcile general ledger, revenue, expenditure reports and all bills for payment prior to data entry process to insure proper fund accounts are being used.
• Oversee and perform the proper recording of transactions in the financial information system (FIS).
• Assure that records are consistent with local, state, and federal auditing requirements.
• Assure accurate and timely submission of all quarterly and final grant expenditure reports.
• Assist Business Manager with the timely submission of Schuylkill Intermediate Unit and Schuylkill Technology Center annual financial reports (AFR) as required by GASB 34.

Program/Classification:

• Classification: Business Office

Reports To:

• Business Manager

Method of Evaluation:

• The Staff Accountant shall be evaluated by the Business Manager per the Board’s Policy on Evaluation of Compensation Plan Employees.

Terms of Employment:

• Support Staff Compensation Plan
• Length of employment shall be a twelve (12) month period.

Physical/Sensory Requirements:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• This is an active position requiring the ability to stoop, kneel, crouch, crawl, reach, stand, walk and occasionally lift and/or move objects up to 50 lbs.; verbal and hearing skills to effectively communicate; visual acuity to oversee projects, and make observations. Work is done mainly indoors but could include outside tasks.

The public schools of Schuylkill County and the Schuylkill IU 29 do not discriminate against any persons in employment, educational programs or activities based on race, color, sex, creed, religion, age, disability, national origin, marital status or because a person is a disabled veteran or a veteran of the Vietnam era. This policy extends to all other legally protected classifications and is published in accordance with state and federal laws including Title IX of the Education Amendments of 1972 and sections 503 and 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act.