Staff Accountant

okgov; Oklahoma; On-site; USD 46,000 - 52,000; Full time

Job summary

The Oklahoma Department of Career and Technology Education is seeking a Staff Accountant to provide accounting support in revenue recognition, federal funding requests, and preparation of reconciliations and reports for state and federal submissions. This exempt position reports to the Financial Services department.

Responsibilities include managing the deposit book with correct GL coding, performing three-way reconciliations, and processing federal program draws within the required timeframe to

Qualifications

• Three years' accounting experience.
• Expertise in Word and Excel.

Responsibilities

• Manage deposit book with correct General Ledger coding.
• Perform three-way reconciliation between deposit book, state accounting system and Treasurer's activity statement.
• Process weekly federal program draws within 3 days to avoid interest.
• Manage Authority Order for funds to ensure proper coding and funding for school payments and expenditures.
• Back-up for sales tax reconciliation and warrant issuance.
• Review refunds from agency clearing account as needed.
• Monitor unclaimed deposits and report revenue to General Ledger.
• Collaborate with Federal Programs to capture FFATA data and report sub-awards.

Skills

Three years' accounting experience

Word and Excel proficiency

Education

Bachelor's degree in accounting or related field

Tools

Word

Excel

10-key

Job description

Job Description

This position is available with the Oklahoma Department of Career and Technology Education.

Job Title: Staff Accountant

Job Code: D14C

Department/Area: Financial Services

FLSA Classification: Exempt

Payband: 11

Summary

Provide accounting support to Agency in the areas of revenue recognition; federal funding requests; and preparation of various reconciliations and reports for submission to state offices and federal agencies.

Education and Experience

Required

• Three years' accounting experience
• Expertise in Microsoft Word and Excel

Preferred

• Bachelor's degree in accounting or related field
• Experience in states accounting system

Essential Duties and Responsibilities

• Manage agency deposit book accurately reflecting all revenues received by the agency ensuring appropriate General Ledger coding.
• Perform three-way reconciliation between the deposit book, state's accounting system, and Oklahoma State Treasurer's Activity Statement to calculate transfer from clearing account to fund. Appropriate general ledger coding must be maintained.
• Calculate and process weekly or as-needed federal program draws from federal systems ensuring funds are received within the required 3-day period to avoid interest;
• Manage the agency's Authority Order for all funds to ensure appropriate coding and funding exists to process school payments and other expenditures.
• Serve as back-up for the sales tax reconciliation collected and create warrants remitted to Oklahoma Tax Commission.
• Review and prepare refunds from agency clearing account as needed.
• Continually review Oklahoma State Treasurer Office unclaimed deposits to ensure all agency revenue is claimed and appropriately reported on agency's General Ledger.
• Troubleshoot EFT notification and payment issues and work with Oklahoma Management and Enterprise Services if a treasury offset exists in a draw.Prepare and process stop payment documentation for lost or stolen warrants and canceled documentation and issue replacement warrants.
• Collaborate with Federal Programs divisions to capture first-tier sub-award information including UEI, ZP+4, and executive compensation data and report this information in the Federal Funding Accountability and Transparency Act (FFATA) sub award reporting system.
• Provide back-up support for Tech Center Financial Specialist processes.
• Provide back-up for other Financial Services functions to ensure internal controls and to maintain business continuity.

Salary and Benefits

$45,940.86 - $52,044.49

• The state provides a benefit allowance to help you pay for insurance premiums which include health, dental, life and disability insurance.
• The amount of your allowance, $9000-$20000, is determined based upon the dependents you choose to include in health coverage.
• State paid teacher's retirement pension and flexible benefits plan.
• Vacation leave plus 15 days sick leave and 11 paid holidays.
• Employee assistance program and flextime work schedule options.
• Total salary and benefits package valued at $60,028.91 - $66,591.96.

Management Responsibility

No management responsibilities.

Communication Skills

Read, analyze and interpret professional journals, financial reports, and legal documents, as necessary. Write reports, business correspondence and procedural manuals. Effectively present information and respond to questions from groups of supervisors, customers, and the public. Communicate technical concepts and thoughts to management.

Mathematical Skills

Apply moderately complex mathematical equations as applicable (for example: calculating discounts, interest, commissions, proportions, percentages, and volume, and applying concepts of basic algebra and geometry).

Reasoning Skills

Define problems, collect data, establish facts, and draw valid conclusions. Interpret an extensive variety of technical instructions and deal with abstract and concrete variables. Analyze and interpret instructions, rules, and policies. High level of attention to detail.

Special Skills and Abilities

Expertise in Microsoft Word and Excel. 10-key proficiency.

Physical Demands

Ability to lift 25 pounds with or without reasonable accommodation.

Work Environment

Position officed on-site at CareerTech in Stillwater, OK.

Hiring contingent upon successful completion of background check.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all duties, responsibiliti