Staff Accountant

Healy World; Kalamazoo (MI); On-site; USD 52,000 - 72,000; Full time

Benefits offered by this job

Medical, Dental, Vision, Prescription

401(k)

Paid time off

Wellness package

Job summary

Fetzer Institute invites applications for a Staff Accountant to support month-end close, reporting, payroll backup, and cross-functional finance tasks. This full-time exempt position collaborates with the Sr.

Accounting Manager and Controller to maintain accuracy and drive continuous process improvements. You will handle day-to-day transactions, vendor management, and internal reporting while contributing to the organization’s mission and financial stewardship.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred; relevant experience may substitute.
• 2+ years of progressive experience in accounting operations, accounts payable, or financial administration.
• Experience managing high-volume transactional workflows and multiple competing priorities.
• Knowledge of financial systems, payment platforms, and operational accounting processes; strong Excel skills.
• Strong attention to detail and commitment to accuracy and process consistency.
• Strong organizational, communication, and problem-solving skills.
• Ability to maintain confidentiality and exercise sound judgment in handling sensitive financial information.

Responsibilities

• Execute day-to-day financial transactions with accuracy and timeliness.
• Process journal entries, deposits, reconciliations, prepaid expenses, and fixed assets.
• Maintain organized financial records to support audits and continuity.
• Support month-end and year-end close through timely processing and reconciliation.
• Process accounts payable, disbursements, and payment workflows on schedule.
• Maintain vendor records, W-9s, and 1099 documentation; respond to vendor inquiries.
• Provide payroll backup and support quarterly tax filings and compliance activities.
• Support insurance renewals and coordination with the Sr. Accounting Manager and broker.
• Provide responsive staff support regarding financial transactions and procedures.
• Contribute to variance analysis, dashboards, budgeting, and forecasting schedules.
• Bridge transactional inputs and close/reconciliation outputs with strong internal controls.

Skills

Excel skills

Attention to detail

Organizational skills

Communication skills

Problem solving

Confidentiality

Service orientation

Education

Bachelor’s degree in Accounting/Finance

Job description

In accordance with our core values of love, trust, authenticity, and belonging, the Fetzer Institute affirms that every person has inherent value and purpose, and that we belong to a sacred community that includes all people and all of creation. The Institute welcomes candidates from all backgrounds who are inspired to contribute to our mission of helping build the spiritual foundation for a loving world. Your unique voice is valued, and we are excited to hear from you!

The Staff Accountant plays a foundational role in the daily stewardship of Fetzer’s financial resources, ensuring the countless transactions that support our mission are handled with care, accuracy, and integrity. The ideal candidate finds satisfaction in bringing order to complexity, takes pride in the details others may overlook, and understands that every invoice processed, payment made, and account reconciled helps advance meaningful work in the world. They are dependable, naturally curious, and service-minded — someone who enjoys supporting colleagues, solving problems, and continually improving the way work gets done. Working closely with the Sr. Accounting Manager and Controller, this role provides the operational backbone that keeps the Finance team and the Institute moving forward.

While rooted in day-to-day financial operations, this role offers broad exposure across the full finance lifecycle, creating opportunities to learn, grow, and contribute beyond transactional work. The Staff Accountant supports month-end and year-end close, financial reporting, process improvements, payroll backup, and cross-functional collaboration while helping colleagues navigate financial processes with confidence. Success in this role comes from balancing precision with adaptability, embracing continuous learning, and recognizing that thoughtful financial stewardship creates the foundation that allows Fetzer’s people and mission to flourish.

The Staff Accountant is a full-time, exempt position. This position is eligible for benefits including medical, dental, vision, prescription, 401 (k), paid time off, and an extensive wellness package.

Key Responsibilities

Financial Operations & Processing

• Execute day-to-day financial transactions, ensuring accuracy, completeness, and timeliness.
• Process journal entries, deposits, account reconciliations, prepaid expenses, fixed assets, and other operational accounting entries.
• Maintain organized financial records and appropriate documentation to support audit readiness and operational continuity.
• Support month-end and year-end close through timely transaction processing and reconciliation.

Accounts Payable, Payments & Expense Processing

• Process accounts payable, disbursements, and payment workflows accurately and on schedule.
• Process project payments through D365, verifying budget items and ensuring timely, accurate payment.
• Maintain vendor records, W-9s, and 1099 documentation; resolve discrepancies and respond to vendor inquiries.
• Process and reconcile expense reports; support Concur travel, expense, and invoice workflows and related controls.
• Assist with check runs, ACH payments, wire transfers, and other payment activities in coordination with the Sr. Accounting Manager.

Payroll & Compliance Support

• Provide cross-trained backup for payroll processing, with training and oversight from the Sr. Accounting Manager.
• Support quarterly tax filings, reporting requirements, and other recurring operational compliance activities.

External Transaction-Based Partnerships

• Serve as a day-to-day operational point of contact for vendors, Concur, and other transaction-based partners on routine matters.
• Support annual insurance renewals — documentation requests, issue tracking, and resolution — in coordination with the Sr. Accounting Manager and broker.
• Maintain effective working relationships that support accurate and efficient financial execution.

Internal Service & Staff Support

• Provide responsive support to staff and organizational stakeholders regarding financial transactions, operational procedures, and payment-related inquiries.
• Help employees and managers navigate financial processes and adhere to organizational procedures.

Financial Management & Reporting

• Support the monthly and annual close, including journal entries, accruals, and adjustments.
• Process and reconcile monthly credit card statements.
• Assist with preparation of internal and external financial reporting and supporting schedules.
• Assist with variance analysis, dashboards, ad hoc analyses, and budgeting / forecasting schedules.
• Support the Controller in translating financial data into clear, useful information.

Operational Accuracy, Controls & Continuity

• Execute transactional and accounting processes consistently and in alignment with organizational policies, internal controls, and compliance requirements.
• Maintain documentation, process notes, and workflows that support continuity and sustainability.
• Communicate and address recurring issues, inefficiencies, and operational risks in areas of responsibility.
• Participate in process improvement initiatives that strengthen effectiveness, scalability, and service quality.
• Bridge the operations and reporting sides of the function, ensuring smooth handoffs between transactional inputs and close / reconciliation outputs.

Learning, Inner Work, and Community

Fetzer aims to “be” the change we want to see in the world. Therefore, every community member is expected to have a commitment to nurture their inner life, continual learning, and be active in the community.

• Attend the Tuesday morning Community of Freedom Gatherings from 9:00 a.m. to 12:00 p.m. EDT each week.
• Optional 2:00 p.m. to 2:20 p.m. EDT meditation time, every day.
• Independently directed professional and spiritual development built into your work plan.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred; relevant experience may substitute
• 2+ years of progressive experience in accounting operations, accounts payable, or financial administration
• Experience managing high-volume transactional workflows and multiple competing priorities
• Knowledge of financial systems, payment platforms, and operational accounting processes; strong Excel skills
• Strong attention to detail and commitment to accuracy and process consistency
• Strong organizational, communication, and problem-solving skills
• Ability to maintain confidentiality and exercise sound judgment in handling sensitive financial information
• Curiosity, initiative, service orientation, and a desire to grow across the full breadth of the Finance function