Staff Accountant

Guidon Design; Indianapolis (IN); On-site; USD 55,000 - 75,000; Full time

Job summary

Guidon Design is seeking a Staff Accountant to ensure accurate monthly close, maintain the general ledger, and support project managers with financial guidance throughout project lifecycles. The role emphasizes GAAP compliance, reconciliations, and process improvements within a multidisciplinary services firm.

The ideal candidate has 2–5 years of accounting experience, a Bachelor’s degree in Accounting, and strong Excel skills.

Qualifications

• Strong understanding of GAAP and financial reporting principles.
• Experience in professional services, architecture, engineering, or consulting environments.
• Familiarity with project accounting and percentage-of-completion revenue recognition.
• Experience working with multi-entity organizations.
• Exposure to ERP systems such as Deltek Vantagepoint, Unanet, or similar.
• Proficient in Microsoft Excel (pivot tables, lookups, formulas).
• Excellent analytical, organizational, and problem-solving skills.
• Strong attention to detail with the ability to prioritize multiple deadlines.
• Effective written and verbal communication skills and the ability to collaborate across departments.

Responsibilities

• Prepare and post complex journal entries and maintain supporting documentation.
• Perform monthly balance sheet reconciliations and investigate discrepancies.
• Assist with month-end and year-end close processes for accurate reporting.
• Analyze financial results, identify trends or variances, and recommend actions.
• Prepare schedules and documentation for monthly/annual reports and tax filings.
• Maintain fixed asset and prepaid schedules, including depreciation.
• Review accounts payable, accounts receivable, and payroll transactions for accuracy and compliance.
• Assist with cash management, including bank reconciliations and cash forecasting.
• Develop and improve accounting processes, controls, and documentation.
• Support budgeting, forecasting, and financial analysis initiatives.
• Collaborate with other accounting staff and project managers throughout project lifecycles.
• Provide guidance on project financials, contract administration, invoicing, collections, and project setup.

Skills

GAAP knowledge

Financial reporting

Excel proficiency

Project accounting

Education

Bachelor’s Degree in Accounting

Tools

Deltek Vantagepoint

Unanet

Job description

Company Overview:

Guidon Design is a Service-Disabled Veteran-Owned Small Business. We are a leader in sustainable Architecture+Engineering. As multidisciplinary designers, we collaborate to develop creative, cost-effective, and sustainable solutions that help meet our clients’ goals. Our services include Architecture, Interior Design, Sustainability Consulting & Designing, Civil Engineering, Structural Engineering, Mechanical Engineering, Electrical Engineering, and Plumbing Design. Project types include healthcare, government, housing, federal and education facilities. We elevate our communities through the design and development of our projects. Our reputation for design excellence is created by our ability to solve complex challenges with clear solutions, while being responsive to how the space will impact people and their communities. We exist to improve lives and empower people!

Throughout your time with Guidon, you will be provided with the opportunity for hands-on experience in your area of study. In our dynamic, energetic, and fast-paced office environment, you will work right alongside our company leaders to gain valuable knowledge on complex, meaningful, and impactful projects.

Job Purpose:

The Staff Accountant plays a key role in ensuring the accuracy, integrity, and timeliness of Guidon's financial information. This position is responsible for supporting the monthly close process, maintaining the general ledger, preparing reconciliations and financial analyses, and continuously improving accounting processes and controls. In addition to core accounting responsibilities, the Staff Accountant serves as a trusted partner to Project Managers by providing financial guidance throughout the project lifecycle, helping ensure sound project financial management, accurate reporting, and informed business decisions. This role requires strong analytical skills, attention to detail, collaboration, and a commitment to delivering high-quality financial support across the organization.

Qualifications:

• Bachelor’s Degree in Accounting
• 2-5 years of accounting experience, with public accounting experience strongly preferred
• Proficient in Microsoft Excel (pivot tables, lookups, formulas)

Skills/Qualities:

• Strong understanding of GAAP and financial reporting principles
• Experience in professional services, architecture, engineering, or consulting environments.
• Familiarity with project accounting and percentage-of-completion revenue recognition.
• Experience working with multi-entity organizations.
• Exposure to ERP systems such as Deltek Vantagepoint, Unanet, or similar.
• Proficient in Microsoft Excel (pivot tables, lookups, formulas)
• Excellent analytical, organizational, and problem-solving skills
• Strong attention to detail with the ability to prioritize multiple deadlines
• Effective written and verbal communication skills and the ability to collaborate across departments

Responsibilities:

• Prepare and post complex journal entries andmaintainsupporting documentation
• Perform monthly balance sheet reconciliations and proactively investigate and resolve discrepancies
• Assistwith month-end and year-end close processes to ensureaccurateandtimelyfinancial reporting
• Analyze financial results,identifytrends or unusual variances, and recommend corrective actions
• Prepare schedules and supporting documentation for monthly and annual reports and tax filings
• Maintain fixed asset and prepaid schedules, including depreciation and amortization
• Review accounts payable, accounts receivable, and payroll transactions for accuracy and compliance
• Assistwith cash management activities, including bank reconciliations and cash forecasting for several accounts
• Develop and improve accounting processes, controls, and documentation
• Support budgeting, forecasting, and financial analysis initiatives
• Work collaboratively with other accounting staff
• Serve as a trusted financial partner to Project Managers by providing guidance on project financials, contract administration, invoicing, collections, and project setup throughoutaproject’slifecycle

What Success Looks Like:

• Takes ownership of assigned work and willingly steps in to support teammates and the Accounting Team during busy periods, month-end close, audits, and other critical deadlines.
• Looks beyond individual responsibilities to identify issues, fill gaps, and contribute to the overall success of the team and company.
• Approaches every task with accuracy, professionalism, and a willingness to do what needs to be done.
• Builds strong relationships with Project Managers and internal teams by listening first, asking thoughtful questions, and understanding their financial needs.
• Seeks input from teammates and stakeholders before making recommendations or resolving complex accounting matters.
• Communicates financial information in a clear, approachable way that helps others make informed business decisions.
• Identifies discrepancies, financial trends, and process inefficiencies early and takes initiative to investigate and resolve them.
• Brings forward practical solutions that improve accounting processes, strengthen internal controls, and enhance financial reporting.
• Uses sound judgment and analytical thinking to anticipate challenges and support informed decision-making.
• Delivers accurate, timely financial information and consistently meets established deadlines.
• Follows through on commitments to teammates, Project Managers, and leadership, ensuring work is completed thoroughly and accurately.
• Proactively communicates the status of work, potential issues, or changing priorities to maintain trust and accountability.

Guidon's Core Behaviors:

• Wash the Dishes
  • Do the small stuff. This mantra has guided our behaviors since our inception when literal dishes were the responsibility of everyone in the office. Helping one another permeates all areas of our culture.
• Follow-Up on Commitments
  • Do what you say. Keeping our word is not only important externally, but internally as well. Commitments are made to ourselves, each other, and our clients. Whether it be in professional development goals, annual firm updates, or project kick-off meetings, following through is all about maintaining a culture of accountability.
• Solve Problems Proactively
  • Come with solutions. Identifying a problem is crucial but engaging the problem with potential solutions is even better. We tackle issues head on and take ownership – leading the charge toward a resolution.
• Lead Through Listening
  • Listen first, talk second. This is a guiding principle in how we interact with each other and our clients. It prioritizes empathy and assumes nothing.

Professional Development, Technical Education & Training:

• Establish annual education and training plans and goals for self.
• Meet or exceed professional standards of work.
• Actively pursue personal continuing education.