Staff Accountant

HRI; Cambridge (MA); Hybrid; USD 65,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

Vacation

Holidays

403(b) retirement plan

Job summary

Homeowners Rehab (HRI) in Cambridge, MA, seeks a Staff Accountant to support three nonprofit entities. You will handle accounts payable, payroll, monthly closings, and financial reporting, with hybrid scheduling (3 days in office, rest remote).

Strong Excel, QuickBooks Online and ADP/Payroll experience required; nonprofit background preferred. Salary range $65,000–$75,000, with generous benefits and growth opportunities.

Qualifications

• Excellent written and verbal communication skills and ability to collaborate with diverse stakeholders.
• Strong organizational skills and ability to multi-task in a fast-paced environment.
• Commitment to HRI's mission and non-profit work.

Responsibilities

• Manages cash disbursement process with accuracy and proper authorization.
• Bi-weekly Accounts Payable and payroll processing (ADP experience preferred).
• Prepares monthly cost reimbursable contract billings and related party invoicing.
• Monitors AR activity and loan receivables; identifies discrepancies and corrects.
• Contributes to annual audit readiness with documentation and schedules.
• Performs monthly/quarterly inter-entity reconciliations and 1099 planning.
• Maintains integrity of financial records and adheres to retention policies.
• Delivers accurate financial reporting for three 501(c)(3) entities.

Job description

Who We Are

Founded in 1972, Homeowners Rehab, a 501(c)3 organization, develops and preserves affordable, high-quality rental housing, with about 1,700 rental homes in our portfolio. Our community engagement programs focus on housing stability, economic resiliency, health, and youth development, all pathways to opportunity for our residents. HRI's Home Improvement Program supports homeowners of limited income to remain in their homes and build generational wealth. While Cambridge remains our primary focus, we have expanded to Somerville, Newton, Watertown, Worcester, and Lowell, where we have preserved about 200 units of existing affordable housing. HRI is a chartered member of the national Neighborhood Works America.

Who We Are

Founded in 1972, Homeowners Rehab, a 501(c)3 organization, develops and preserves affordable, high-quality rental housing, with about 1,700 rental homes in our portfolio. Our community engagement programs focus on housing stability, economic resiliency, health, and youth development, all pathways to opportunity for our residents. HRI's Home Improvement Program supports homeowners of limited income to remain in their homes and build generational wealth. While Cambridge remains our primary focus, we have expanded to Somerville, Newton, Watertown, Worcester, and Lowell, where we have preserved about 200 units of existing affordable housing. HRI is a chartered member of the national Neighborhood Works America.

Our Mission

HRI's central purpose is to build and preserve homes that are affordable and accessible to all. We provide safe, sustainable housing to those who need it, regardless of age, race, income, identity, or disability. We build stable, strong communities through resident services programming and our Home Improvement Program for low and moderate income homeowners. We collaborate with allies in Cambridge and beyond to expand housing and economic opportunity.

What's In It For You

In addition to a great organization to work for with a fabulous mission, we offer a generous benefit package that includes:

• 100% employer-paid health, dental, and vision insurance
• Employer-paid life and disability coverage
• Vacation, sick, and personal days
• Paid holidays
• 403(b) retirement plan with employer matching

The Salary Range for this position is $65,000 - $75,000 commensurate with experience and qualifications. We offer a flexible work environment with a hybrid schedule, with three (3) days in HRI's Cambridge office and the remaining days remotely.

In this highly visible position, reporting directly to the Controller, you will have the opportunity to showcase and highlight your strengths as an experienced accountant, strategic thinker, and strong problem-solver. Your accounting expertise, excellent organizational skills and attention to detail will be key to your success in this role. You will work independently and also as part of a collaborative team.

About The Position

The Staff Accountant, reporting to the Controller, will process accounting transactions and financial reporting for our three 501(c)(3) non-profit organizations. This position involves a diverse range of accounting responsibilities encompassing accounts receivable, cash disbursements, cash management, banking, and month-end closing procedures. As a valued member of our dynamic and fast-paced team, you will play an essential role in enhancing our financial proficiency to a high level of efficiency.

HRI staff currently work a hybrid schedule with 3 days on site (in-office). Particular schedule will be coordinated upon hiring and flexibility is necessary.

Essential Functions

• Manages cash disbursement process, including recording, tracking, and coordinating payment on invoices, ensuring accuracy and proper authorization.
• Independently manages the bi-weekly Accounts Payable and payroll cycle, ensuring accurate processing, recording and timely payments.
• Prepares monthly cost reimbursable contract billings, invoices for management and other fees charged to related party entities.
• Deposits, manages, tracks, and records all cash activity and records real-time to the general ledger.
• Monitor and evaluate AR payment activity and loan receivable balances, identifying discrepancies and taking appropriate corrective action.
• Serves as a key contributor to the annual audit process, independently gathering and organizing supporting documentation and schedules related to AR, AP, and payroll.
• Administers and executes all monthly/quarterly internal transactions reconciliation between related party entities.
• Responsible for annual 1099 planning, preparation and submission of filings.
• Maintain integrity of financial records through active participation and adherence to accounting and finance document retention and destruction policies.
• Performs other duties as assigned, consistent with the level of expertise and judgment required of this role.
• Attends periodic staff meetings and training sessions.
• Comply with proper paperwork procedures, prompt follow-up communications and departmental policies.
• Adheres to Company values and principles.

Requirements And Qualifications

• Bachelor's degree required; Accounting or Finance focus highly preferred.
• 1+ years of experience in Accounting is highly preferred.
• Demonstrated understanding of statements of activities and financial position, ability to reconcile balance sheet accounts consistently and accurately, knowledge of the accounting cycle, efficient and accurate entry of accounting transactions into the general ledger.
• Experience in bank reconciliation, payroll processing (experience with ADP preferred), and General Ledger, and Journal entry experience are all required.
• Proficiency with Adobe Pro, Excel (pivot tables, lookups) as well as accounting software (QuickBooks online, Blackbaud Financial Edge a plus).
• Experience working in a non-profit environment is a plus, but NOT required.
• Demonstrates excellent written and verbal communication skills, strong work ethic and the ability to collaborate effectively with diverse stakeholders and team members.
• Excellent organizational skills with the ability to multi-task effectively, prioritize workload and manage deadlines in a fast-paced environment.
• Demonstrated ability to work independently and as part of a team.
• A commitment to HRI's mission.

Physical Requirements

• This is a sedentary job by nature. Requires being able to sit at a desk and use a computer and phone for most of the day. Interfaces regularly with outside vendors and fellow employees across organizational departments, in person, on the phone, and through email.

We believe that staff with a range of perspectives, experiences and skill sets strengthens our work. We are committed to building a workplace that allows staff with diverse backgrounds and identities to thrive, grow and lead. We support professional development for staff throughout the organization and foster cross-team collaboration.

The policy of HRI is to provide equal employment opportunities by recruiting, hiring, training and promoting applicants and employees without regard to race, color, religion, national origin, sex, age, ancestry, sexual orientation, genetics, pregnancy, marital status, gender identity or expression, disability, handicap, military obligations, veteran status or any other category protected by law ("protected class status").

Salary: $65000 - $75000 per year