Sr. Unit Research Administrator

WBECFlorida; Tampa (FL); On-site; USD 78,000 - 85,450; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Life Insurance

Retirement Plan Options

Tuition Assistance

Generous Leave Programs

Job summary

An established industry player is seeking a Senior Unit Research Administrator to enhance its research capabilities. This dynamic role is crucial for managing research grants and contracts, ensuring compliance, and supporting principal investigators in navigating funding opportunities. The position involves pre- and post-award management, budget preparation, and financial reporting, making it ideal for those passionate about research administration. Join a vibrant academic community that values innovation and excellence, and contribute to impactful research that supports the behavioral health workforce in Florida. This is a fantastic opportunity to grow your career in a supportive environment dedicated to professional development.

Qualifications

• Bachelor's degree and 4 years of research administration experience required.
• Pre and post-award experience preferred.

Responsibilities

• Manage pre- and post-award grant processes including budgets and compliance.
• Serve as liaison between investigators, sponsors, and research offices.

Skills

Research Administration

Grant Management

Budget Preparation

Compliance Monitoring

Proposal Writing

Education

Bachelor's Degree

Master's Degree

Tools

Financial Reporting Software

Job description

Dept Number/Name: 0-5810-000 / Dean's Office

College Division: Acad Affairs-Coll Beh Comm Sci

Salary Plan: Administrative

Job Code/Title: 4389 / Sr Unit Research Administrator

Hiring Salary/Salary Range: $78,000 - $85,450

Position Number: 00059433

ORGANIZATIONAL SUMMARY:
The Florida Center for Behavioral Health Workforce (FCBHW) was commissioned by the Florida legislature through Senate Bill 330 "to support an adequate, highly skilled, resilient, and innovative workforce that meets the current and future human resources needs of the state’s behavioral health system in order to provide high-quality care, services, and supports to Floridians with, or at risk of developing, behavioral health conditions through original research, policy analysis, evaluation, and development and dissemination of best practices." The FCBHW is proudly housed at University of South Florida in the College of Behavioral and Community Sciences.

POSITION SUMMARY:
The primary purpose of this position is to support the research enterprise for FCBHW in the College of Behavioral and Community Sciences (CBCS) through the development, review, and administration of contracts and grants. The primary functions for this position include: pre- and post-award grant management including monthly reconciliations; establishing and monitoring subcontracts; ensuring compliance with USF, federal, state, and sponsor requirements; serving as a liaison to the USF Office of Research; and reviewing and submitting proposals. In addition to grants management, this position prepares financial reporting and may play a role in funding internal and external awards.

SPECIAL REQUIREMENTS:
This position is subject to a Foreign Influence Screening. During the 2021 Florida legislative session, House Bill 7017 (“HB 7017”) was passed and later signed into law by Governor DeSantis. The new law modifies a variety of Florida Statutes to address concerns regarding improper foreign influence. With regard to employment at major research institutions like the University of South Florida, the new law requires thorough review of certain applicants for positions involving research. You will receive an e-mail with a link to a survey that you will need to complete since your new position is involved in research.

RESPONSIBILITIES:
Pre-award grant management: Responsibilities include (but are not limited to) recommending funding opportunities to potential principal investigators (PI); preparing proposal applications per sponsor guidelines; preparing budgets and budget justifications; ensuring compliance with USF, federal, and sponsored guidelines; assisting PIs with contract modifications, budget modifications, compliance, and audit-related issues; and serving as a liaison to Sponsored Research.
Post-award grant management: Responsibilities include (but are not limited to) review of award and budget; project set-up; establishing subcontract agreements; preparing and overseeing reconciliations for budget tracking, forecasting, and expenditure tracking; providing PIs with fiscal management reporting on a routine basis; monitor expenditures to maintain compliance with sponsor policies, USF policies, and federal cost accounting standards; preparing/submitting budget, journal, or payroll transfers as necessary; assisting PIs with the submission of progress reports; working closely with Sponsored Research on invoicing, reporting, and closeout; troubleshooting any issues that may arise with awards.
Establishing and monitoring agreements: This position serves as a liaison between PIs, sponsors, Sponsored Research, and external entities, such as subcontractors, programs, consultants, etc., setting up subcontracts, data use agreements, MOUs, rental agreements, etc. This position provides oversight to ensure compliance with financial conflict of interest both internally through interest inventories and externally through subrecipient information and compliance certification along with any other requirements identified during negotiation and execution of contracts and grants.
Reporting and training: Prepares reports on contract and grant activity and recommends improvements to processes involved in preparing competitive grant proposals and managing awards. Communicates with PIs and advises them to ensure compliance and effective grant management. Serves as a liaison to USF Research offices.
Performs other duties as assigned.

POSITION QUALIFICATIONS:
MINIMUM: This position requires a Bachelor's degree and four years of research or research administration experience; A Master's degree may substitute for two years of the required experience. There is no substitution of experience for the Bachelor's degree.
PREFERRED: Pre and post-award experience of at least 1 year or more is preferred.

USF Tampa

Information for Applicants: This position is subject to a Level 1 criminal background check.

Job Opening Number: 38795

Posting Date: 2/18/2025

Posting End Date: 3/07/2025

How To Apply: Click on the Apply Now button. When applying to an opening you will have the opportunity to upload a cover letter and resume. Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above. YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.

To request an accommodation with the application or interview process, please contact Central Human Resources by telephone: [phone] or email [e-mail].

USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.

The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator.

The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg, and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.

Working at USF: With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region. At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees. We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first-class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.