Sr. Talent Acquisition Coordinator

Jobvite, Inc.; Tustin (CA); On-site; USD 34,000 - 43,000; Full time

Job summary

Avid Bioservices is seeking a proactive Senior Talent Acquisition Coordinator to support the talent acquisition team through the hiring process at our Tustin, CA site. This role suits highly organized, detail-oriented professionals who thrive in a fast-paced environment and enjoy administrative coordination.

You will partner with stakeholders at all levels, including executives, ensuring a seamless interview experience, accurate candidate records, and effective recruitment reporting.

Qualifications

• High school diploma or GED required.
• Minimum of 2-4 years of administrative, HR, or recruiting support experience.
• Familiarity with applicant tracking systems (ATS) or CRM platforms.
• Proficiency with Word, Excel, Outlook, and PowerPoint.

Responsibilities

• Schedule and coordinate all Talent Acquisition activities, including interviews, candidate debriefs, candidate travel, TA meetings, and calendar management.
• Ensure stakeholders have information needed to deliver seamless interview experiences for hiring managers, panelists, and candidates.
• Maintain accurate candidate records and data entry within the ATS/CRM.
• Assist with job postings, candidate communications, and recruitment reporting.
• Track recruiting metrics and generate reports as needed.
• Support onboarding coordination and pre-employment processes.
• Identify and resolve scheduling or process-related challenges proactively.
• Support TA projects, including internship programs, local job fairs, and onsite recruiting events.
• Assist with process improvement initiatives, including automation opportunities and HRIS/ATS capability assessments.
• Develop recruiting skills for complex roles through sourcing and candidate assessment.
• Handle all candidate and employee information with confidentiality.

Skills

Administrative support

HR recruiting support

ATS familiarity

CRM familiarity

MS Office

Data accuracy

Confidentiality

Interpersonal skills

Executive support

Education

High school diploma

Tools

ATS platforms

MS Office

Job description

Looking to join a passionate team dedicated to developing and manufacturing life-saving biopharmaceuticals? Avid Bioservices is a leading clinical and commercial biologics CDMO focused on creating innovative solutions to meet the needs of our clients and improve patient outcomes.

Your Role:

Avid Bioservices is seeking a proactive, detail-oriented, and motivated Senior Talent Acquisition Coordinator to support the talent acquisition team throughout the hiring process. This role is ideal for someone who thrives in a fast-paced environment, enjoys administrative coordination, and is committed to delivering a seamless candidate and stakeholder experience. The ideal candidate is highly organized, tech-savvy, comfortable partnering with individuals at all levels of the organization, including C-level executives, and eager to build recruiting skills for complex roles.

Key Responsibilities:

• Schedule and coordinate all Talent Acquisition activities, including interviews, candidate debriefs, candidate travel, TA meetings, and calendar management.
• Ensure stakeholders have the information needed to deliver seamless interview experience for hiring managers, panelists, and candidates.
• Maintain accurate candidate records and complete consistent data entry within the applicant tracking system (ATS) or CRM.
• Assist with job postings, candidate communications, and recruitment reporting.
• Track recruiting metrics and generate reports as needed.
• Support onboarding coordination and pre-employment processes.
• Identify and resolve scheduling or process-related challenges with a proactive, solutions-oriented approach.
• Support TA projects, including Avid’s internship program, local job fairs, and onsite recruiting events.
• Assist with process improvement initiatives, including automation opportunities, HRIS/ATS capability assessments, system solution reviews, and training documentation.
• Develop recruiting skills over time, including sourcing and engaging candidates for complex and specialized roles.
• Handle all candidate and employee information with a high level of confidentiality.

Minimum Qualifications:

• High school diploma or GED required.
• Minimum of 2-4 years of administrative, HR, or recruiting support experience required.
• Familiarity with applicant tracking systems (ATS) or CRM platforms.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Strong attention to detail, data accuracy, and follow-through.
• Ability to handle confidential information with discretion and professionalism.
• High level of professionalism, sense of urgency, and ability to manage competing priorities under pressure.
• Strong interpersonal skills and a customer-service mindset.
• Comfortable interacting with and supporting C-level executives.
• Excellent organizational, communication, and time management skills.
• Proven problem-solving abilities and a proactive mindset.
• Ability to work both independently and collaboratively in a team environment.

Preferred Qualifications:

• Self-motivated and eager to grow within talent acquisition, with a strong interest in developing sourcing, recruiting, and candidate assessment skills for complex roles.
• Exposure to and/or familiarity with the life sciences industry.

Position Type/Expected Hours of Work:

This role is a full-time onsite position in Tustin, CA. Days and hours of work are Monday through Friday 8:00 a.m. to 5:00 p.m. unless otherwise stated by Supervisor. The employee must also have the ability to work overtime and/or weekends when necessary.

Compensation:

We offer competitive compensation packages for this role, including a base salary, performance-based bonuses, and comprehensive benefits such as health, dental, and vision insurance, 401(k) matching, and paid time off.

The compensation range for this role is $25.00 - $31.25 hourly depending on experience and qualifications. Additionally, we offer opportunities for career growth and development as well as a supportive and inclusive work environment.

Who you are:

• You have a "bring it on!" team player approach and an unshakable positive attitude, always ready to tackle anything that comes your way.
• Your written and verbal skills are out of this world, and you communicate with clarity and confidence.
• You have exceptional multitasking skills and an unparalleled attention to detail that ensure the smooth running of everything.
• You are a master at building relationships, capable of establishing connections with anyone, be it team members, clients, vendors, or suppliers.

Physical Demands & Work Environment:

In this dynamic role, expect a blend of regular activities like sitting, standing, and walking, with occasional physically engaging tasks such as lifting objects up to 25 pounds. The work environment might expose you to electrical shocks, toxic chemicals, vibrations, or loud noise levels occasionally. However, reasonable accommodations are available to enable individuals with different abilities to perform effectively, ensuring a supportive and adaptable work setting. Your visual acuity, including close, distance, and color vision, will be essential in navigating through the diverse day-to-day demands of this position.