Sr. Surgical Materials Coordinator

Waterbury Hospital; Waterbury (CT); On-site; USD 45,000 - 60,000; Full time

Job summary

Waterbury Hospital is seeking a Supply Coordinator responsible for managing the daily flow of supplies and equipment for the Surgery Department. This role includes ensuring procurement requests meet clinical and budgetary requirements while collaborating with various departments to maintain inventory accuracy.

The ideal candidate will possess strong customer service skills, familiarity with health care purchasing, and at least two years of relevant experience in a health care environment.

Qualifications

• Two years experience in a health care environment, including one year in purchasing or materials management.
• Basic computer skills and ability to access relevant programs.
• Ability to perform automated functions within job responsibilities.

Responsibilities

• Coordinate daily flow of supplies, implants, and equipment for the Surgery Department.
• Maintain accurate inventory and monitor product recalls.
• Interact with staff and physicians for supply orders and collaborate with purchasing.

Skills

Health Care Purchasing familiarity

Effective communication

Excellent customer service

Typing and computer experience

Education

High School Diploma or GED

Tools

MMIS programs

Job description

This position is accountable for coordinating the daily flow of supplies, implants and equipment for the Surgery Department. The Coordinator ensures that procurement requests accurately reflect clinical and cost requirements and that the timing of receipt meets customer and financial expectations. Responsibilities include supply replenishment and procurement of owned, consigned and same-day requested inventory, routine inventory management to ensure accurate financials and product integrity, and reacting to planned and unplanned requests for patient treatment. The Coordinator coordinates with staff to ensure surgery requisitions are submitted timely and accurately, checks orders for completeness, fulfills requests within time constraints, inspects EMR documentation of items, and may coordinate with vendors or shipping companies. The role collaborates with purchasing, warehouse, and shipping & receiving functions to fulfill orders and maintains inventory status with regular updates.

Responsibilities

• Meet regularly with all par level departments to maintain accurate par levels and usage reports.
• Inventories par levels at stations each morning and creates pick lists for storeroom personnel.
• Investigate and resolve purchasing/storeroom discrepancies.
• Maintain and monitor product recalls.
• Monitor schedules of future cases and assure availability of necessary products.
• Interact with staff and physicians for ordering supplies and equipment and borrowing from other facilities.
• Monitor documentation for accurate data on operative records and items used, including obtaining new item numbers.
• Record appropriate documentation for implants, loaned and borrowed supplies.
• Maintain master files of inventory.
• Review patient charge data to cross-check documentation of used supplies.
• Perform all other duties as assigned.

Requirements

• Familiarity with Health Care Purchasing and inventory standards/procedures.
• Ability to communicate and interact effectively with clinical and non-clinical areas.
• Excellent customer service and relationship skills.
• Typing and computer experience with MMIS programs.
• High School Diploma or GED.
• Two years experience in a health care environment, one year experience in purchasing or materials management.
• Must have basic computer skills and ability to access the internet and other programs applicable to Waterbury Hospital procedures.
• Perform automated functions that fall within job responsibility.