Sr. Staff Contracts Manager

InvestedintheMission; Orlando (FL); Hybrid; USD 130,000 - 190,000; Full time

Benefits offered by this job

Bonus

Equity

Benefits package

Job summary

Shield AI seeks a Contracts Manager to lead contracts and subcontracts for defense simulation programs. You will ensure FAR/DFARS/ITAR compliance, negotiate terms, and uphold regulatory responsibilities across multiple stakeholders.

Hybrid work environment with office presence and travel as required. 8+ years in defense contract management, CPAF/CPFF/FFP/T&M experience preferred. Strong communication and organizational skills are essential.

Qualifications

• Bachelor's degree in Business Admin, Law, Contracts Management, or a related field.
• 8+ years of experience in contract management in defense contracting environments.
• Strong knowledge of FAR, DFARS, OTAs, ITAR, and government procurement processes.
• Experience negotiating complex terms and conditions of sale and purchase, and managing government contracts.

Responsibilities

• Identify contract vehicles, prepare and negotiate customer contracts, NDAs, MOUs, and SOWs.
• Draft and negotiate terms for subcontracts and supplier agreements.
• Administer large government contracts: monitor performance, manage modifications, and lead negotiations.
• Serve as the primary contact for contractual matters with customers, subcontractors, and internal teams.
• Collaborate with Legal, Finance, and Program Management to align transactions with strategic objectives.
• Identify regulatory risks and ensure compliance with FAR, DFARS, ITAR and other requirements.
• Assert rights in technical data and software for government contracts.
• Maintain organized contract records and manage subcontractor relationships.
• Issue and evaluate subcontractor RFPs; conduct cost or price analysis as needed.
• Coordinate subcontractor proposal evaluations with stakeholders; monitor subcontractor performance.
• Develop and monitor a small business subcontracting plan and track progress.

Skills

Contract management

Negotiation

Regulatory knowledge FAR/DFARS/ITAR

Communication

Education

Bachelor's degree in Business Admin / Law / Contracts Management

Tools

Microsoft Office Suite

Job description

Shield AI is a venture-backed defense-tech company with the mission of protecting service members and civilians with intelligent systems. Its products include Hivemind autonomy software, V-BAT and X-BAT aircraft, and Aechelon simulation and synthetic reality technologies. With offices and facilities across the U.S., Europe, the Middle East, and Asia-Pacific, Shield AI’s technology actively supports operations worldwide. For more information, visit www.shield.ai. Follow Shield AI on LinkedIn, X, Instagram, and YouTube.

Job Description:

We are seeking a detail-oriented and highly motivated Contracts Manager to join our team supporting defense simulation contracting operations. In this role, you will be responsible for the preparation, negotiation, and management of contracts and subcontracts to help ensure compliance with applicable federal regulations and company policies. This position requires an individual with strong knowledge of the Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulation Supplement (DFARS), and other relevant regulations associated with defense contracts.

What you'll do:

• Support business development and customer growth by identifying appropriate contract vehicles; preparing, reviewing, negotiating, and executing customer contracts, nondisclosure agreements, memoranda of understanding, teaming agreements, statements of work, and other agreements; and preparing contract documentation for compliant proposals.
• Support Supply Chain by providing guidance on and drafting and negotiating terms and conditions for subcontracts and supplier agreements.
• Administer large and complex government contracts, including monitoring performance and compliance, managing modifications and amendments, and leading key negotiations.
• Serve as the primary point of contact for contractual matters involving customers, subcontractors, and internal stakeholders.
• Collaborate with Legal, Finance, Program Management, and other internal teams to align transactions with Shield AI’s strategic objectives, address contractual issues, and resolve disputes.
• Identify contractual and regulatory risks and coordinate with Legal and other compliance functions to ensure compliance with FAR, DFARS, ITAR, and other applicable requirements.
• Identify and assert appropriate rights in technical data and computer software in connection with government contracts.
• Ensure timely and accurate reporting and maintain complete and organized records of contract-related activities and documentation. Manage subcontractor relationships and ensure subcontractor records are accurate, complete and in compliance with defense flow down requirements.
• Issue subcontractor RFPs and conduct cost or price analysis, when applicable, to assess price reasonableness and support negotiations.
• Coordinate and document subcontractor proposal evaluations with Program Management, technical personnel, and other stakeholders, as applicable.
• Develop and maintain a small business subcontracting plan and monitor performance against the plan.

Required qualifications:

• Bachelor’s degree, preferably in Business Administration, Law, Contracts Management, or a related field.
• 8+ years of experience in contract management, preferably in a defense contracting environment providing cradle-to-grave contract administration support for CPAF, CPFF, FFP and T&M government contracts.
• Strong knowledge of FAR, DFARS, OTAs, ITAR, and government procurement processes.
• Experience negotiating complex terms and conditions of sale and purchase, and managing government contracts.
• Exceptional communication and organizational skills and strong attention to detail.
• Ability to work independently as well as support multiple stakeholders in a rapid pace environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

Preferred qualifications:

• Certification in Contracts Management (e.g., CPCM, CFCM, or similar)
• Experience with software licensing and development contracts

Work environment:

• Hybrid work environment with time at Shield AI’s local office and occasional travel to customer sites and other Shield AI offices outside of the local office area

130000 - 190000 USD a year

Full-time regular employee offer package: Pay within range listed + Bonus + Benefits + Equity

Temporary employee offer package: Pay within range listed above + temporary benefits package (applicable after 60 days of employment)

Salary compensation is influenced by a wide array of factors including but not limited to skill set, level of experience, licenses and certifications, and specific work location. All offers are contingent on a cleared background and possible reference check. Military fellows and part-time employees are not eligible for benefits. Please speak to your talent acquisition representative for more information.

Shield AI is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, disability, gender identity or Veteran status. If you have a disability or special need that requires accommodation, please let us know.