Sr. Staff Assistant

General Dynamics Electric Boat; North Kingstown (RI); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Paid vacation

Medical and Dental

Vision Plan

Life Insurance

401K

Travel assistance

Discounts

Job summary

General Dynamics Electric Boat, the nation’s leading designer and builder of nuclear submarines, seeks a Staff Assistant to support the module outfitting organization and 14 Managers of Operations, 2 Senior Managers, 35 Area Superintendents and 100 Operations Supervisors. The role requires professionalism, confidentiality and the ability to multi-task in a fast-paced environment.

Responsibilities include maintaining metrics, calendars, reports, travel, and meeting minutes, with additional duties

Qualifications

• Proficiency with MS Office (Word, Excel, Outlook, PowerPoint).
• Ability to manage multiple priorities and deadlines.
• Experience supporting managers and administrative staff.

Responsibilities

• Maintain and update department key metrics.
• Manage the overtime database.
• Maintain calendars for Managers.
• Process CWO’s and IT requests.
• Track qualifications and requirements for hourly personnel.
• Develop, maintain and update reports as needed.
• Generate department memos and meeting minutes.
• Prepare business presentations.
• Set weekly agendas for supervisors and monitor performance.
• Oversee overhead account expenditures and travel arrangements.
• Perform other duties as required.

Skills

MS Office

Team collaboration

Detail oriented

Education

High School diploma or equivalent

College degree

Tools

CONCUR travel system

MS Office Suite

Job description

Overview

General Dynamics Electric Boat, the nation's premier designer and builder of nuclear submarines, is seeking a Staff Assistant to support the building of the most complex product in the world.

Seeking a qualified candidate to provide daily administrative support to our module outfitting organization. The selected individual will be supporting the 14 Managers of Operations, 2 Senior Managers as well as 35 Area Superintendents and 100 Operations Supervisors in this work center and across multiple shifts.

Qualified applicants must possess a high degree of professionalism, be able to maintain confidentiality with all business and personnel matters and capable of prioritizing and multi-tasking in a fast-paced environment. Applicant must be able to support time-critical assignments and be effective in communicating with all levels of management throughout the facility.

Responsibilities include, but are not limited to:

• Maintaining and updating department key metrics
• Managing the overtime database
• Maintaining calendars of the Managers
• Process CWO’s, IT Requests
• Maintaining records on specific qualifications and requirements of the hourly personnel within the department
• Develop, maintain and update various reports as needed
• Generate department memos
• Establish meeting minutes
• Develop business presentations
• Establish weekly agendas for supervisors to ensure they understand their individual performance
• Monitor and maintain overhead account expenditures
• Manage travel
• Other duties as required

Benefits and Perks:

• Paid vacation, plus 10 paid holidays each year
• Full Medical and Dental
• Vision Plan and Optical Shop
• Employee Pharmacy
• Life Insurance
• Accidental Death and Dismemberment Insurance
• Flexible Spending Accounts for health and care giving
• HSA with company seed and match program
• Generous Stock Savings and Investment Plan (401K)
• Athletic Club and Fitness Center
• Discounts to local and national vendors

This position is located at the Quonset Point facility in North Kingstown, RI

Qualifications

Required:

• High School diploma or equivalent
• 5+ years of Administrative Assistant/Secretarial experience
• Experience in office administration
• Strong experience with MS Office suite (Word, Excel, Outlook, PowerPoint)
• Available to work extended hours and weekends as business needs dictate
• Proven experience supporting multiple departments and Managers

Preferred:

• College degree
• 3+ years of experience assisting Operations
• Demonstrated experience utilizing the CONCUR travel system

Skills

• Able to work in a collaborative team environment
• Strong attention to detail and problem resolution skills

Physical Qualifications

• Color Vision
• Kneeling
• Light Lifting
• Reaching
• Stooping
• Twisting

Environmental Attributes

Inside