Sr. Specialist, Quality Documents : Tell Me More

Cabaletta Bio, Inc.; Philadelphia (Philadelphia County); Hybrid; USD 100,000 - 160,000; Full time

Benefits offered by this job

Health benefits

Stock option plans

PTO

Retirement plan

Job summary

Cabaletta Bio is seeking a Sr. Specialist, Quality Documents to administer and maintain document control and QMS documentation in a regulated biotech setting.

You will ensure accuracy, currentness, and accessibility of controlled documents, records, and quality data, partnering across functions to support operations and regulatory requirements. The role involves managing document workflows, archival, and change control activities while enhancing quality processes in a fast-paced growth

Qualifications

• 7–10 years in document control, quality assurance, or quality systems in regulated biotech/pharma industries.
• Bachelors (Life Sciences) or related field; QA/GxP familiarity preferred.
• Experience with eDMS platforms such as ZenQMS and Veeva Quality Vault.

Responsibilities

• Administer and maintain document control processes and the QMS documentation.
• Manage document workflows, change control, records, and retention policies.
• Support audits, inspections, and regulatory readiness with accurate documentation.
• Collaborate across functions to ensure compliant SOPs, forms, and records.

Skills

Document Control

Quality Systems

Change Control

Audit Support

Regulatory Knowledge

eDMS

GxP/GMP

Microsoft Office

Education

Bachelor's in Life Sciences

Quality Assurance Certification

Tools

ZenQMS

Veeva Quality Vault

SharePoint

eQMS software

Job description

Cabaletta Bio is in need of a Sr. Specialist, Quality Documents who will be responsible for administering and maintaining the company's document control processes and Quality Management System (QMS) documentation. This role ensures that controlled documents, records, and quality data are accurate, current, compliant, and readily accessible to support company operations and regulatory requirements. The specialist works cross-functionally to manage document workflows, record retention, and change control activities in a regulated biotechnology environment. This is an exciting time to be in this position as the company is growing and new processes are being implemented.

Responsibilities Include

Document Control

• Manage the lifecycle of controlled documents, including creation, review, approval, issuance, revision, archival, and obsolescence.
• Assist other functional areas with the development of policies, procedures and other controlled documents.
• Maintain SOPs, work instructions, forms, specifications, protocols, reports, and quality records.
• Ensure document formatting, numbering, version control, and approval workflows comply with internal procedures.
• Coordinate periodic review of controlled documents.
• Maintain electronic document management systems (eDMS) and document repositories.

Quality Management System Support

• Support administration of the QMS, including document control, change control, deviations, CAPAs, and quality records.
• Track quality system metrics and generate periodic reports.
• Assist in maintaining inspection and audit readiness.
• Support implementation and continuous improvement of quality processes.

Change Control and Records Management

• Support document-related change control activities.
• Ensure quality records are complete, accurate, and retained according to company procedures and retention schedules.
• Coordinate archival and retrieval of records as needed.

Audit and Compliance Support

• Assist with internal audits and external inspections.
• Retrieve and provide requested documentation during audits and regulatory inspections.
• Support remediation activities and follow-up actions related to audit findings.

Required Qualifications

• 7-10 years of experience in document control, quality assurance, or quality systems within a biotech, pharmaceutical, medical device, or regulated industry.
• Associate's or Bachelor's degree in Life Sciences, Biotechnology, Quality Assurance, or a related field preferred.
• Experience working with electronic document management systems (eDMS) such as ZenQMS and Veeva Quality Vault.
• Knowledge of GxP, GCP, GMP, GLP preferred.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office applications, particularly Word, Excel, and SharePoint.
• Experience with quality management software (eQMS) preferred.
• Ability to work independently and collaboratively in a fast-paced environment.

Preferred Qualifications:

• Experience supporting FDA-regulated biotechnology or pharmaceutical operations.
• Knowledge of 21 CFR Part 11 electronic records and electronic signatures requirements.
• Maintains accurate and compliant documentation.
• Demonstrates strong customer service and responsiveness to internal stakeholders.
• Contributes to a culture of quality and continuous improvement.
• Supports audit and inspection readiness through effective document management.

Our most important asset is our people and we offer competitive benefits including health and retirement, PTO, and stock option plans.

Equal Opportunity Employer

Cabaletta Bio is an equal opportunity employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, age, religion, national or ethnic origin, disability, protected veteran status or any other basis protected by applicable law.