Sr Special Events Specialist

Mecklenburg County; Charlotte (NC); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

Retirement plan

Paid time off

Job summary

Mecklenburg County Park and Recreation seeks a Sr Special Events Specialist to plan, organize, and oversee events in parks and facilities, including processing applications and accounting procedures. The role involves coordinating with vendors, securing permits, and ensuring safety and compliance across day, evening, and weekend events.

Strong emphasis on interdepartmental planning and community engagement.

Qualifications

• Experience in community-based special events management.
• Experience coordinating movie and/or music licensing.
• Extensive experience managing all aspects of large-scale events.

Responsibilities

• Assist in supervision of special event activities in a recreation center or park facility.
• Develop and lead special event programs and activities.
• Provide customer service and handling of funds for information and program registration.
• Supervise part-time and temporary employees, including scheduling and reviews.
• Assist with budget, contracts and compliance for events.
• Coordinate a wide range of events for a diverse audience.
• Pre-event planning, site visits, and post-event debriefs with vendors and contractors.
• Ensure venue rules and permits are on file prior to events.

Skills

Community events management

Licensing coordination

Large-scale events management

Education

Bachelor's Degree in Park and Recreation Administration / Health and Physical Education

Tools

Microsoft Office

Job description

POSITION SUMMARY:

Mecklenburg County Park and Recreation is excited to welcome a creative and dynamic individual to join our Special Events Office. The Sr Special Events Specialist will be responsible for assisting with planning, organizing, and overseeing events in our parks and recreation facilities. This also includes application processing and accounting procedures. In addition to planning special events and activities to engage Mecklenburg County residents and visitors, they will also be responsible for coordinating events that occur on our park properties. The incumbent will participate in pre-event planning and coordination of interdepartmental resources for internal and external events and functions including entertainment, security, sanitation, food and beverage service, staffing needs, and other logistics. This position will also work closely with external customers who wish to use Park and Recreation venues for public and private events, conducting pre-event planning meetings, site visits, and post-event debriefs. Additionally, the selected candidate will also be responsible for coordinating with all vendors, ensuring that they are informed of venue rules and that all permits, licenses, and certificates of insurance are on file prior to events. This full-time position will work a varying schedule, which may include daytime hours, evenings, and weekends based on special event business needs.

Team-Specific Information:

Mecklenburg County Park & Recreation’s Special Events Office organizes and hosts many community events, concerts, and festivals each year for our residents and visitors. Meck Sounds Concert Series, Meck Fest, Meck Movies, and our annual Corgi Race are just a few events that are enjoyed throughout the year. We also rent out our facilities to community members for weddings, family reunions, and other special gatherings.

PREFERRED QUALIFICATIONS:

• Community-based special events management experience highly preferred.
• Experience coordinating movie and/or music licensing.
• Extensive experience managing all aspects of large-scale special events.

ESSENTIAL FUNCTIONS:

• Assist in supervision of special event activities in a recreation center or park facility.
• Develop, evaluate and lead special event programs and activities in a recreation center or park facility.
• Provide customer service and handling of funds in a recreation center or park facility through telephone, emails, web site, social media and walk in patrons and customers for information and program registration.
• Supervise part-time and temporary employees, including scheduling, coaching and annual reviews.
• Assist with monitoring the Special Event Office budget, contracts and compliance.
• Develop and coordinate a wide range of events and special programs for a diverse audience.
• Assist with development of, maintenance repair of equipment and inventory needs.
• Partner with community leaders to ensure quality special event programs within the community.
• Secure staffing and/or volunteers for programs.
• Advertise community events via radio stations, flyers, Public Service
• Announcements, banner, and internet.
• Assist with department events.
• Approve program proposals.
• Pre-event planning and coordination of interdepartmental resources for events and functions including entertainment, security, sanitation, food and beverage service, staffing needs, facility setup & breakdown, parking, emergency services, signage and other logistics.
• Facilitating pre-planning meetings, site visits and post-event debriefs. Ensure all contractors and vendors are properly informed of venue rules and that all permits, licenses, and certificates of insurance are on file prior to the event.
• Ensure safety of participants/spectators and administer first aid when necessary.
• Collect fees and taking registrations for special event programs and facility rentals.
• Handle inquiries and complaints from public.
• May serve as the Manager on Duty.

MINIMUM QUALIFICATIONS:

• Experience: Minimum of two years of related experience.
• Education: Bachelor’s Degree in Park and Recreation Administration, Health and Physical Education, or a related field.

Combination of relevant experience and relevant education accepted?: Yes

Licenses/Certifications:

• Requires a valid North Carolina or South Carolina’s Driver’s License and County Driving Privileges; First Aid/CPR

Computer Skills:

• Proficient in various computer applications including Microsoft Office Suite

KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge:

• Special event programming.

Skills:

• Applying knowledge through special event planning and facilitation.
• Developing and enforcing general rules and safety procedure.
• Managing multiple tasks concurrently.
• Communicating effectively both orally and in writing.
• Organizing and presenting demonstrations in area of specialization.

Abilities:

• Adaptability: Maintaining effectiveness when experiencing major changes in work responsibilities or environment; adjusting effectively to work within new work structures, processes, requirements, or cultures.
• Applied Learning: Assimilating and applying new job-related information in a timely manner.
• Building Trust: Interacting with others in a way that instills confidence in one’s intentions and those of the organization.
• Communication: Clearly conveying information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the information provided.
• Customer Focus: Ensuring that the customer perspective is a driving forces behind business decisions and activities; crafting and implementing service practices that meet customers’ and own organization’s needs.
• Initiating Action: Taking prompt action to accomplish objectives; taking action to achieve goals beyond what is required; being proactive.
• Safety Awareness: Identifying and correcting conditions that affect employee safety; upholding safety standards.

WORK ENVIRONMENT:

This position will work indoors, but will require the incumbent to often work outdoors in varying weather conditions

COMPENSATION AND BENEFITS:

In addition to a competitive salary, Mecklenburg County offers a generous benefits package which greatly increases your total compensation. Benefits include medical, dental, vision, life, short term disability, long term disability, accident, cancer, critical illness, medical bridge and pet insurance; dependent care, healthcare and commuter flexible spending accounts; health savings account; paid holiday, vacation and sick days; near site clinics for preventive care and illnesses; an employee discount program which provides discounts for retail, dining, shopping, travel, tickets and more; an employee assistance program including financial and legal counseling; access to Mecklenburg County fitness and aquatic facilities; paid family leave; tuition reimbursement; a 5% employer match on retirement savings plan contributions and a defined benefit plan for retirement.

REASONABLE ACCOMMODATIONS STATEMENT:

To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.

DISCLAIMER STATEMENT:

This is not intended to be an all-inclusive list of job-related responsibilities, duties, skills, requirements or working conditions. Other duties may be assigned based on business need and the supervisor’s request. Mecklenburg County reserves the right to revise the job description at any time. Designated positions may be required to assist in emergency and/or disaster situations.