Sr Resource Mgmt Associate

Quantech Services, Inc.; Colorado Springs (CO); Hybrid; USD 130,000 - 145,000; Full time

Job summary

Quantech Services, Inc. is seeking a Sr Resource Mgmt Associate to lead military manpower and personnel programs in a Colorado Springs setting. You will manage UMDs, rosters, and staffing data while coordinating with leadership and servicing offices to ensure accountability.

The role requires a Bachelor's level degree and at least eight years of relevant experience, with a Secret security clearance. Initial work will be hybrid (3 days on-site) before moving to a full-time on-site schedule.

Qualifications

• Bachelor's degree required; 8+ years in military manpower, personnel administration or related program management.
• Experience with manpower systems (Talent Marketplace, LeaveWeb, Trello, POD) preferred.
• Secret security clearance required; highly organized with attention to compliance and accountability.

Responsibilities

• Lead Army/Air Force manpower and personnel programs; ensure compliance with DoD and AF guidance.
• Manage Unit Manning Documents, organizational charts, rosters, and manpower databases.
• Coordinate Military Change Requests and realignments with leadership and authorities.
• Develop manpower reports and leadership briefings for planning and decision-making.
• Create SOPs, trackers, dashboards, and continuity documentation for these programs.

Skills

Manpower management

Program management

Organizational leadership

Communication

Data analysis

Education

Bachelor's degree in Business Administration / Human Resources / Management

Tools

Microsoft Excel

PowerPoint

Word

Outlook

Teams

SharePoint

Trello

POD (Personnel Online Database)

Job description

Job Title

Sr Resource Mgmt Associate

Functional Title

Senior Human Resource Management

Contract position State Location

Colorado Springs - CO - Colorado Springs, CO US (Primary)

Education

Bachelor's Level Degree

Job Type

Full-time

Job Description

Military Manpower and Personnel Management / Unit Reserve Coordinator (URC)

• Serve as the Senior Resource Management Lead for Air Force and Space Force military manpower and personnel programs, ensuring compliance with applicable DoW, Department of the Air Force, Air Force, Space Force, higher headquarters, and local guidance.
• Independently manage and coordinate military manpower programs, providing technical expertise, program guidance, and recommendations to organizational leadership regarding manpower requirements, personnel accountability, and workforce alignment.
• Manage and maintain Unit Manning Documents (UMDs), organizational charts, military personnel rosters, manpower databases, and associated tracking systems to ensure accurate position accountability and organizational alignment.
• Coordinate Military Change Requests (MCRs), manpower realignments, organizational restructuring actions, position updates, and other military manpower requirements with leadership and appropriate manpower authorities.
• Review and validate military manpower authorizations, position requirements, duty information, organizational assignments, and personnel data; identify discrepancies and coordinate corrective actions.
• Serve as the primary point of contact for assigned military manpower programs, coordinating with commanders, organizational leadership, servicing personnel offices, higher headquarters, and functional representatives to resolve complex requirements.
• Develop and maintain manpower reports, personnel accountability metrics, organizational charts, and leadership briefings to support resource planning, workforce alignment, and informed management decisions.
• Establish and maintain standardized operating procedures, checklists, trackers, dashboards, reports, and continuity documentation for military manpower and personnel programs.
• Analyze manpower and personnel processes to identify inefficiencies, recurring discrepancies, and opportunities to improve accountability and operational effectiveness.
• Develop and recommend process improvements, automated tracking solutions, and standardized workflows to streamline personnel actions and reduce administrative workload.
• Coordinate with organizational leadership, servicing personnel offices, higher headquarters, and functional representatives to resolve complex manpower and personnel issues.
• Prepare recurring manpower and personnel status reports, metrics, and leadership briefings identifying staffing requirements, assignment actions, personnel movements, program trends, and outstanding issues.
• Ensure personnel records and administrative actions are maintained in accordance with applicable security, records management, and Personally Identifiable Information (PII) protection requirements.

Military In-Processing and Out-Processing

• Manage military in-processing and out-processing programs to ensure timely completion of personnel accountability, administrative, and organizational requirements.
• Coordinate incoming and departing personnel actions with members, supervisors, commanders, servicing personnel organizations, and other applicable agencies.
• Establish and maintain military in-processing and out-processing checklists, trackers, and personnel records using Trello, Personnel Online Database (POD), and other authorized management systems.
• Monitor personnel arrivals, departures, assignments, projected gains and losses, and associated suspense dates to ensure accurate accountability and continuity of operations.
• Review personnel documentation, identify outstanding requirements, resolve administrative discrepancies, and ensure applicable records and organizational systems are updated.

Military Assignments and Personnel Actions

• Manage and coordinate military assignment cycles, including Talent Marketplace requirements, assignment advertisements, position validations, nomination processes, and associated suspense dates.
• Coordinate military requisitions, reclamas, assignment requirements, and personnel actions with organizational leadership, servicing personnel offices, and higher headquarters.
• Support Permanent Change of Station (PCS) and Permanent Change of Assignment (PCA) review boards by coordinating eligibility information, personnel records, board documentation, leadership recommendations, and required administrative actions.
• Track military assignment actions, projected personnel movements, vacancies, gains, losses, and outstanding requirements to support organizational manning and mission readiness.
• Coordinate and track military Personnel Management Actions (PMAs), ensuring accurate documentation, appropriate routing, timely processing, and resolution of outstanding actions.
• Maintain assignment and personnel action trackers, calendars, databases, and reports to provide leadership with accurate visibility of manpower requirements and personnel movements.

Unit Reserve Coordinator (URC) and Leave Management

• Serve as the Unit Reserve Coordinator (URC), coordinating assigned Reserve personnel administrative requirements, accountability, and associated program activities in accordance with applicable guidance.
• Maintain Reserve personnel records, rosters, trackers, and required documentation; coordinate with appropriate Reserve program representatives, servicing personnel organizations, and leadership to resolve discrepancies and outstanding requirements.
• Administer and monitor assigned LeaveWeb program responsibilities, including personnel account coordination, administrative assistance, leave tracking, and resolution of system or processing discrepancies.
• Provide guidance to military personnel, supervisors, and leadership regarding applicable Reserve coordination and leave administration procedures.
• Maintain accurate program documentation, suspense dates, and status reports to ensure accountability and timely completion of assigned requirements.

Job Requirements

Software/Technical Experience:

Proficiency with Microsoft Excel, PowerPoint, Word, Outlook, Teams, and SharePoint, including the ability to develop and maintain personnel trackers, organizational charts, databases, reports, presentations, and program-management tools. Experience with Talent Marketplace, LeaveWeb, Trello, Personnel Online Database (POD), and applicable Air Force and/or Space Force manpower and personnel systems preferred.

Education & Experience Requirements:

Bachelor's degree in Business Administration, Human Resources, Management, or a related field. Minimum of eight (8) years of relevant experience in military manpower, personnel administration, assignment management, or related program management functions. Demonstrated ability to independently manage complex military personnel programs. Air Force and/or Space Force manpower and personnel experience preferred.

Security Clearance:

Secret

Location:

Colorado Springs, CO. This position is currently hybrid, requiring 3 days on-site per week. This position will transition to a full-time, 5-day on-site schedule in the future.

Salary information below is a general guide only. Salaries are commensurate with experience and qualifications, as well as business and market considerations.

Salary Range

$130,000.00 - $145,000.00

WORK, PHYSICAL AND MENTAL REQUIREMENTS

Please see standard Work, Physical and Mental Requirements for all Quantech roles.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, scanners, filing cabinets and fax machines.

Physical Demands

This is largely a sedentary role mostly sitting; however, some filing maybe required . This would require the ability to move files, or boxes with file data, open filing cabinets and bend or stand as necessary, ability to lift up to 40lbs.

Mental Demands

Reading; communicate effectively (verbal and written); maintain emotional control and professionalism.

We hire military.

Security clearance required

SECRET

Travel

N/A