Administrative Associate

Quanta Services; Seattle (WA); On-site; USD 120,000 - 128,000; Full time

Job summary

Quanta Services seeks an experienced personnel management professional to support hiring, onboarding, recognition programs, and performance management in a professional office environment.

The role involves maintaining rosters and organizational charts, analyzing unit manning, and guiding civilian procedures and regulations. A BA/BS degree and a Secret clearance are required.

Qualifications

• 3-10 years of general experience.
• BA or BS degree required.

Responsibilities

• Plan, support, and execute personnel management and human resource functions including hiring process, onboarding, recognition programs, and performance management.
• Maintain unit personnel management roster, organizational charts, and related organizational rosters.
• Monitor military assignment cycle boards and provide recommendations on prioritization and filling of job vacancies, including creating justifications for requisitions, completing Request for Personnel Actions, coordinating security waivers, creating Core Personnel Documents, and updating Manpower Change Requests.
• Provide analysis of unit manning, plan for future requirements, and offer expertise on civilian matters related to procedures and regulations.

Skills

Personnel management

Hiring

Onboarding

Performance management

Organizational charts

Education

BA or BS degree

Job description

Responsibilities

• Plan, support, and execute personnel management and human resource functions including hiring process, onboarding, recognition programs, and performance management.
• Maintain unit personnel management roster, organizational charts, and related organizational rosters.
• Monitor military assignment cycle boards and provide recommendations on prioritization and filling of job vacancies, including creating justifications for requisitions, completing Request for Personnel Actions, coordinating security waivers, creating Core Personnel Documents, and updating Manpower Change Requests.
• Provide analysis of unit manning, plan for future requirements, and offer expertise on civilian matters related to procedures and regulations. This includes special civilian manpower requests such as Reimbursable, Superior Qualification Packages, By-Name Requests, and Position Designations, and understanding Air Force Personnel Center procedures for recruit fill actions.

Job Requirements

• Minimum/General Experience: 3-10 years required.
• Required Education: BA or BS degree.
• Clearance: Secret.

Salary

Salary Range: $120,000-$128,000 (general guide). Salaries are commensurate with experience, qualifications, and business considerations.

Work, Physical and Mental Requirements

Standard requirements for all Quantech roles apply. The role operates in a professional office environment and requires the use of standard office equipment such as computers, phones, photocopiers, scanners, filing cabinets, and fax machines.

Physical Demands: Largely sedentary; may include moving files or boxes, opening filing cabinets, bending or standing as necessary, and lifting up to 40 pounds.

Mental Demands: Reading, verbal and written communication, maintaining emotional control, and professionalism.

Security

Security clearance required: Secret.