Sr. Recruiting Coordination Representative

Intuitive Surgical, Inc. in; Sunnyvale (CA); On-site; USD 52,000 - 72,000; Full time

Job summary

Intuitive Surgical, Inc. in Sunnyvale, CA is seeking a Sr Recruiting Coordination Representative (Finance) to partner with the Talent Acquisition team and support end-to-end requisition and interview coordination across multiple time zones.

You will manage scheduling, travel, background checks, and documentation, ensuring a positive candidate experience while upholding policy and SLA standards. The role emphasizes process improvement, data accuracy in Workday, and cross-functional collaboration

Qualifications

• 4+ years of HR or recruiting coordination experience.
• Ability to thrive in fast-paced environments and adapt to changing priorities.
• Excellent written and verbal communication with attention to detail.

Responsibilities

• Coordinate requisition creation in Workday HRIS and approval workflow.
• Finalize job requisitions for posting and TA leadership approval.
• Manage interview scheduling and travel arrangements with SLA adherence.
• Oversee end-to-end hiring process including background checks and offer letters.
• Utilize ServiceNow (HRHN) for ticketing and case management.
• Track metrics and provide insights for process improvement.
• Participate in training, UAT, and ad-hoc projects.

Skills

Communication skills

Time management

Bilingual abilities

Education

HS diploma

Bachelor's degree preferred

Tools

Workday HRIS

GoodTime scheduling

SmartRecruiters ATS

Job description

Sr. Recruiting Coordination Representative (Finance)

It started with a simple idea: what if surgery could be less invasive and recovery less painful? Nearly 30 years later, that question still fuels everything we do at Intuitive. As a global leader in robotic‑assisted surgery and minimally invasive care, our technologies‑like the da Vinci surgical system and Ion‑have transformed how care is delivered for millions of patients worldwide.

We're a team of engineers, clinicians, and innovators united by one purpose: to make surgery smarter, safer, and more human. Every day, our work helps care teams perform with greater precision and patients recover faster, improving outcomes around the world.

The problems we solve demand creativity, rigor, and collaboration. The work is challenging, but deeply meaningful‑because every improvement we make has the potential to change a life.

If you're ready to contribute to something bigger than yourself and help transform the future of healthcare, you'll find your purpose here.

Job Description

The Sr Recruiting Coordination Representative plays a central role within Intuitive's Talent Acquisition team, working collaboratively to support group goals. This versatile position calls for an organized, proactive team member who is committed to client service, communicates effectively, and thrives in a fast paced, team environment. Success in the role requires the ability to anticipate and respond to changing priorities, while using a variety of tools to improve both team processes and candidate experience.

Essential Job Duties

• Facilitate and support the requisition creation process in Workday - HRIS for recruiting and hiring teams by ensuring each request is reviewed promptly, audited for accuracy and launched seamlessly into the approval workflow. Emphasize timely coordination, accuracy, and streamlined collaboration to enable a smooth transition from requisition submission through final approval.
• Finalize job requisition for job posting and recruitment activities by loading the job description, auditing and completing all required fields and initiating the final approval workflow for TA leadership within our recruiting ATS.
• Serve as an ambassador for candidate experience by managing interview scheduling, coordinating travel arrangements, reviewing expense submissions, and guiding candidates throughout each stage of their interview process. Utilizing online scheduling software system adhere to documented SLA to ensure timely scheduling of all interviews and debrief meetings. Interview loops may involve onsite and remote components and people in multiple time zones or locations. Maintain proactive, clear communication and deliver exceptional customer service to candidates, recruiters, and hiring leaders, ensuring all participants feel supported, informed, and valued-ultimately delivering a positive, seamless interview experience from start to finish.
• Oversee and manage the end‑to‑end hiring process, which may include the initiation of background checks, monitoring exception reports, and ensuring timely and accurate completion of process documentation. Final audit review of offer details to finalize offer letter components before extending offer letter to candidate. Adherence to company policies and regulatory requirements at every step, ensuring a compliant and efficient onboarding experience for new team members.
• Utilize ServiceNow (HRHN) ticketing and case management system for a variety of inquiries and tasks that need to be addressed by the Coordination team. Monitor and update assigned case load as appropriate until cases can be resolved and closed. These tickets may include inquiries from both internal and external customers.
• Adhere to established activity metrics standards including volume, cycle times, SLA and fall out rates for various interview coordination activities to ensure adherence to key performance standards and provide insights for continuous process improvement and strategic decision‑making.
• Participate in training initiatives and UAT, serving as a subject matter expert for coordination activities and providing insights to enhance team efficiency and operational effectiveness.
• Assigned ad‑hoc project work to assist with the review of documentation or operational processes and provide input and recommendations for solutions and continuous improvement.

Qualifications

Required Skills and Experience

• A minimum of 4 years of related working experience in human resources
• Demonstrated ability to thrive in fast‑paced settings and adapt quickly to changing priorities.
• Skilled in independent time management and prioritization within a deadline‑driven environment.
• Outstanding written and verbal communication skills, with meticulous attention to detail. Local language and bilingual skills may be required by region.
• Computer proficiency in Microsoft Office, applicant tracking systems, and CRM platforms.

Required Education and Training

• HS diploma required; bachelor's degree preferred

Preferred Skills and Experience

• 2 years of experience in recruiting coordination or related capacity supporting talent acquisition in a human resources department
• Experience with Workday HRIS, GoodTime scheduling software and SmartRecruiters Applicant Tracking System

Additional Information

Due to the nature of our business and the role, please note that Intuitive and/or your customer(s) may require that you show current proof of vaccination against certain diseases including COVID‑19. Details can vary by role.

Equal Opportunity Employer

Intuitive is an Equal Opportunity Employer. We provide equal employment opportunities to all qualified applicants and employees, and prohibit discrimination and harassment of any type, without regard to race, sex, pregnancy, sexual orientation, gender identity, national origin, color, age, religion, protected veteran or disability status, genetic information or any other status protected under federal, state, or local applicable laws.

Mandatory Notices

U.S. Export Controls Disclaimer: In accordance with the U.S. Export Administration Regulations (15 CFR §743.13(b)), some roles at Intuitive Surgical may be subject to U.S. export controls for prospective employees who are nationals from countries currently on embargo or sanctions status.

Certain information you provide as part of the application will be used for purposes of determining whether Intuitive Surgical will need to (i) obtain an export license from the U.S. Government on your behalf (note: the government's licensing process can take 3 to 6+ months) or (ii) implement a Technology Control Plan ("TCP") (note: typically adds 2 weeks to the hiring process).

For any Intuitive role subject to export controls, final offers are contingent upon obtaining an approved export license and/or an executed TCP prior to the prospective employee's start date, which may or may not be flexible, and within a timeframe that does not unreasonably impede the hiring need. If applicable, candidates will be notified and instructed on any requirements for these purposes.

We will consider for employment qualified applicants with arrest and conviction records in accordance with fair chance laws.

Preference will be given to qualified candidates who do not reside, or plan to reside, in Alabama, Arkansas, Delaware, Florida, Indiana, Iowa, Louisiana, Maryland, Mississippi, Missouri, Oklahoma, Pennsylvania, South Carolina, or Tennessee.

This position may be filled at a different job level than listed here depending on business need and/or on the selected candidate's experience, knowledge and skills. Compensation will be based primarily on the job level at which the role is filled and the candidate's qualifications, consistent with applicable law.

We provide market‑competitive compensation packages, inclusive of base pay, incentives, benefits, and equity. It would not be typical for someone to be hired at the top end of range for the role, as actual pay will be determined based on several factors, including experience, skills, and qualifications. The target compensation ranges are listed.

Base Compensation Range

Base Compensation Range Region 1: $38 USD - $52 USD

Base Compensation Range Region 2: $32 USD - $44 USD

Shift: Day

Workplace Type: Set Schedule - This job will be onsite weekly, the percentage of onsite work will be defined by the leader.