Sr. Real Estate Tax Analyst

National Cooperative Bank; Hillsboro (OH); Hybrid; USD 55,000 - 100,000; Full time

Benefits offered by this job

Hybrid work model

Onsite 2 days/week

Job summary

National Cooperative Bank is seeking a Real Estate Tax & Escrow Specialist to coordinate tax and insurance escrow activities for loan portfolios. You will liaise with the Real Estate Team, tax vendors, and internal departments to ensure accurate setup, timely payments, and comprehensive escrow analyses.

The role requires 4–6 years in loan administration, strong organizational skills, and precise data handling. This hybrid position supports both remote and onsite work with on-site days required.

Qualifications

• High school diploma or GED required with additional specialized training.
• Experience in loan administration for commercial/multifamily loans preferred.
• Proven ability to coordinate with other departments to meet customer needs.
• Strong accuracy and attention to detail; excellent written and verbal communication.

Responsibilities

• Review loan tax records to ensure correct vendor code and payment frequency.
• Submit new loans to CoreLogic for setup within 25 days after boarding.
• Import and balance Tax Amount Reports (TARS) within 24 hours of receipts.
• Enter contract numbers and vendor data into McCracken with 100% accuracy.
• Submit service tickets to archive tax records when not refinancing by the bank.
• Generate and review escrow analyses for all escrow loans in April and August.
• Maintain Next Escrow Analysis Date accuracy.
• Import tax payment verifications from CoreLogic’s TPV within 24 hours.
• Ensure corporate advances are paid within 30 days and report monthly to management.
• Maintain delinquent non-escrow loan records and provide weekly reports to Account Managers.
• Generate Insurance Expiration Reports monthly with at least 30 days notice before renewal.

Skills

Organizational skills

Analytical skills

Communication skills

Attention to detail

Customer service

Time management

Education

High school diploma or GED

Additional specialized training

Tools

CoreLogic

McCracken system

Escrow Module

ORRMAN

Job description

Role Description Summary

Serve as a liaison between the Real Estate Team, NCB’s operating departments and customers related to pending and existing real estate tax and insurance accounts. Also act as liaison between our tax service vendor to facilitate all escrow accounts for loans that we escrow and monitor for real estate taxes. To maintain the setup and payment of the renewal insurance premiums for all insurance escrow loans.

Role Responsibilities

Review all new loan tax record set up to ensure correct tax vendor code, payment frequency, and accurate tax parcel data.

Submit all new loans to CoreLogic for set up within 25 days after the loan is boarded to McCracken system.

Import and balance all incoming Tax Amount Reports (TARS) within 24 hours of receipts.

Import or enter Contract Number, Agency Number and Suffix from incoming Inventory Report in McCracken to appropriate fields with 100% accuracy.

Submit Customer Service tickets to CoreLogic to archive all tax records that were paid in full and not refinance by National Cooperative Bank, N.A. within 25 days after the payoff of the loan.

Run and review all escrow analysis for all escrow loans in the month of April and August.

Review and maintain Next Escrow Analysis Date for accuracy.

Import all tax payment verification into McCracken received from CoreLogic’s Tax Verification Report (TPV) within 24 hours of receipts.

Maintain and ensure all corporate advances are paid within 30 days. Provide report to Manager on 20 th of each month.

Update and maintain McCracken for all delinquent non escrow loans and provide a weekly report to the Account Managers.

Generate and review the Insurance Expiration Report on the 1 st business day of each month to include a date range of at least 30 days prior to the renewal premium date.

Submit report to Insurance Analyst to obtain renewal premium invoice.

Enter all insurance bills in the Escrow Module to disburse the renewal premium within 24 hours of receipt.

Update or add vendor information via ORRMAN to maintain accurate records.

Disburse all force place coverage premium invoice received from the Insurance Department.

Review monthly force place invoices and pay the monthly premium to Lee & Mason Financial Services, Inc. Ensure that notification is provided to Lee & Mason Financial Services, Inc. that the pending payment is available for drafting.

Minimum Qualifications

• 4-6 years of experience in the loan administration function servicing commercial and/or multifamily loans under agency and CMBS guidelines.
• Excellent organizational and analytical skills.
• Proven ability to resolve customer needs.
• Excellent written and verbal communication skills.
• Accuracy and facility for attention to detail.
• Demonstrated ability to coordinate with others outside of own department to meet customer needs in a timely fashion.
• Takes ownership of customer requests and resolves every request whether their own or belonging to a team member.
• Proven ability to work independently but recognize when input is required.
• Understands what excellence means in own job and department.
• Display high energy level and provides additional value beyond own responsibilities.

Education

• High school diploma or GED required plus additional training in a specialized or technical field.

Licenses/Certifications

• Exposure to or completion of coursework or training in the following areas is beneficial, but not required:

American Banker Association (ABA)

Hybrid – Employees will work from both remote and onsite locations. Employees must live within a reasonable commuting distance of the office and are required to be onsite at least two (2) days per week, specifically on Tuesdays and Wednesdays. Certain positions or business needs may require additional in-office days.

General Notice

This position description describes the general nature and level of work performed by the employee assigned to this position and should not be interpreted as all inclusive. It does not state or imply that these are the only duties and responsibilities assigned to the position. The employee may be required to perform other job-related duties. All requirements are subject to change and to possible modification to reasonably accommodate individuals with a disability.

This position description does not constitute an employment agreement between the Bank and employee and is subject to change by the employer as the needs of the Bank and requirements of the position change.

Salary Range $54,700 - 100,200

AA/EOE

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.