Sr. Proposal Specialist

Freddie Mac; United States; Remote; USD 85,000 - 100,000; Full time

Job summary

A leading company is searching for a Sr. Proposal Specialist who will be responsible for managing the proposal development process for diverse clients within commercial and public sectors. The role requires strong leadership, organizational skills, and the ability to create compelling proposals. Ideal candidates will have extensive experience in high-volume proposal environments, ensuring compliance and quality in all deliverables.

Benefits

Medical, vision, and dental insurance

Life insurance

Short-term and long-term disability insurance

401(k) with employer matching

Qualifications

• 7+ years of experience in proposal management and solutions development in a high-volume environment.
• Excellent command of English grammar and punctuation required.
• Self-starter with strong leadership capabilities.

Responsibilities

• Manage proposal development processes including budgets and schedules.
• Lead a multi-contractor proposal team and ensure compliance and quality.
• Write and synthesize marketing narratives and lead presentations.

Skills

Leadership

Organizational skills

Attention to detail

Proposal writing

Marketing-oriented narrative development

Education

Bachelor's degree in business, communications, marketing, or an engineering-related discipline

Master's degree in business, communication, marketing, or an engineering-related discipline

Tools

MS Office Suite

Job description

Job Overview

APTIM is searching for a Sr. Proposal Specialist with commercial and public sector experience. You will drive all aspects of the development of high quality and compliant proposals for commercial clients (including environmental, retail, energy, aviation) and state and local governments across the United States.

Key Responsibilities/Accountabilities:

• Collaborate with BD staff, business unit leaders, subcontractors and partners, and subject matter experts.
• Define and manage proposal budgets and schedules.
• Lead content planning from compliant outline through win themes, section plans and graphics.
• Coordinate proposal preparation team (subject matter experts/writers, graphic artists, contracts, and other key proposal development functions).
• Lead effective, results-driven story-lining, kickoff, and review meetings in concert with the capture manager and delivery staff.
• Conceptualize and develop strategic win themes and discriminators.
• Facilitate development of compelling solutions with technical and program staff.
• Apply APTIM's standard proposal management processes, to include schedule, compliance, outlines, storyboards, themes, action items, etc.
• Develop targeted solicitation questions to ensure compliance.
• Remain current on all solicitation amendments and modifications.
• Perform quality check of all proposal sections and volumes to include creation and verification/validation of a detailed compliance matrix.
• Ultimately responsible for compliance, accuracy and quality.
• This position will ensure a creative, compelling, and compliant solution is evident in proposal documents and oral presentations.
• Although not extensive, some travel as well as evening and weekend work may be required.
• Take end-to-end ownership and command of proposal development and related processes.
• Write and synthesize proposal/marketing narrative in near-real time as required.
• Lead and proactively participate in the development of oral presentation slide concepts and scripting.
• Provide coaching for oral presentations.
• Advance proposal knowledge-management processes.
• Mentor new and junior proposal managers/writers

Basic Qualifications:

• A Bachelor's degree in business, communications, marketing or an engineering-related discipline, or equivalent.
• 7+ years of progressive experience, culminating specifically to a proposal manager and solutions developer, in a fast-paced, deadline-driven, high-volume proposal environment.
• Must have the management skills necessary to direct and orchestrate large, multi-contractor proposal team efforts.
• Relies on extensive experience and judgement to plan and accomplish goals.
• Demonstrated organizational capability and ability to balance multiple competing priorities under deadlines.
• Proven ability to conceptualize and write compelling, marketing-oriented proposal narrative and oral presentation slides from scratch as required.
• Strong working knowledge of MS Office Suite business applications and extensive experience with desktop publishing of proposals.
• Excellent command of English grammar and punctuation is required.
• Meticulous attention to detail.
• You must be a self-starter and natural leader as you will have end-to-end responsibility for leading your team, up through delivery to the client, of a winning proposal.

Additional Desirable Qualifications:

• Experience in environmental site assessment and remediation, disaster recovery, energy efficiency and renewable energy, solid waste, sustainability, and / or infrastructure management.
• A master's degree in business, communication, marketing, or an engineering-related discipline is preferred.
• APMP certifications and/or continued education in proposal related subjects is preferred.

ABOUT APTIM
APTIM is committed to accelerating the transition toward a clean and efficient energy economy, building a sustainable future for our communities and natural world, and creating a more inclusive and equitable environment that celebrates the diversity of our communities. We specialize in environmental, resilience, and sustainability and energy solutions, as well as technical and data solutions, program management, and critical infrastructure. For every challenge our clients face, there is an opportunity for APTIM to innovate a fit-for-purpose solution that will raise your organization or community to a new standard of excellence.

What you can expect from APTIM:

• Work that is worthy of your time and talent
• Respect and flexibility to live a full life at work and at home
• Dogged determination to deliver for our clients and communities
• A voice in making our company better
• Investment into your personal and professional development

As of the date of this posting, a good faith estimate of the current pay range for this position is $85K to $100K. Compensation depends on several factors including experience, education, key skills, geographic location of the position, client requirements, external market competitiveness, and internal equity among other employees within APTIM.

Employee Benefits

Aptim Corp is committed to providing an extensive range of benefits that protect and promote the health and financial well-being of our employees and their families through the APTIM Benefits Marketplace https://aptim.makeityoursource.com/.

• Medical, vision, and dental insurance: Through the marketplace, our employees can choose benefits from five metallic levels and 10+ carriers to find the right benefits that work for them in their location.
• Life insurance
• Short-term and long-term disability insurance
• Paid holidays, vacation, and sick leave (eligibility based on company policy and applicable law)
• 401(k) APTIM offers three 401k plans through the Aon Pooled Employer Plan (PEP). The specific plan you are eligible for depends on the business unit you are in. The details of the largest plan are found here:
  • APTIM 2025 401(k) Plan Features (makeityoursource.com)
  • APTIM - Helpful Documents

Watch our video:
About APTIM - In Pursuit of Better