Sr. Project Manager, Stroke Registry

Registry Partners; United States; Remote; USD 60,000 - 100,000; Full time

Job summary

Join a forward-thinking company as a Senior Project Manager, where you'll lead clinical registry projects and ensure the highest quality of data abstraction. In this dynamic role, you'll coordinate with a talented team to define project parameters, conduct staff training, and monitor validation compliance. This innovative firm offers a remote work environment, allowing you to manage projects effectively while making a significant impact on healthcare quality improvement. If you're passionate about clinical data management and thrive in a collaborative setting, this opportunity is perfect for you.

Qualifications

• 1+ year of AHA GWTG Stroke registry experience required.
• Proficient in data abstraction software and EMR applications.

Responsibilities

• Manage clinical registry projects and ensure compliance with regulations.
• Conduct staff training and provide ongoing validation support.

Skills

Clinical registry data abstraction

Communication skills

Attention to detail

Data analysis and interpretation

Project management

Education

Associate or Bachelor Degree in Health Information Management

Tools

IQVIA

Microsoft Office

Google Office Products

Job description

Applicant MUST reside within the 50 States or Washington D.C.

Vacancy Name: Sr. Project Manager, Stroke Registry

Vacancy No: VN395

Employment Type: Full Time

Experience Level: 1 year

Location: US - Remote

General Description:

The Senior Project Manager (SPM) coordinates and manages all aspects of clinical registry projects working in conjunction with the division leadership team to ensure the goals and objectives of each project are met. The SPM defines the abstracting and registry operations procedures for each project, provides training and direct supervision of assigned Data Abstractors (DAs), and coordinates and manages the validation activities for each project to ensure high quality abstraction. This includes monitoring validation scores and corrections as well as providing educational interventions as needed to assist abstractors with improving their quality.

Qualifications:

• Minimum 1 year of AHA GWTG Stroke - Comprehensive Stroke registry abstraction and database management experience, required.
• Stroke registry experience within IQVIA with additional layers (ICH, DM, EMS Pre-Hospital, Endovascular Therapy), preferred
• Other AHA GWTG Registry experience (HF, CAD, Afib, Resus), preferred
• Proficient in industry related clinical registry data abstraction specifications manuals, data abstraction software systems (IQVIA), and electronic medical record applications.
• Proficient in Microsoft Office Products and/or Google office products, industry related core registry data abstraction specifications manuals, data abstraction software systems and electronic medical record applications, required.
• Excellent communication, documentation, organization and planning skills, required.
• Strong attention to detail, required.
• At least 1 year of Quality Department management or other health related management experience, preferred.
• Previous experience performing validation reviews or other work experience relating to Quality Control/Validation, preferred.
• Associate or Bachelor Degree in Health Information Management, Nursing or related field, preferred.
• RHIT, RHIA, CPHQ, RN, preferred.
• Exposure to quality improvement concepts and processes, preferred.
• Ability to analyze, interpret and display data, preferred.

Essential Duties/Key Responsibilities/Accountabilities:

• Manages all abstracting and registry operations/project related activities in accordance with applicable regulatory agencies for assigned specialty area(s).
• Ensures all Project Manager/Quality Manager instruction documents and policies and procedures are followed.
• Ensures successful setup and implementation of new projects including working with each client to define project parameters/project roadmap, project expectations and requirements for the services RP will provide.
• Conducts staff training on data abstraction software and facility Electronic Medical Record System(s).
• Provides clear expectations, goals and deadlines to project team(s).
• Conducts a re-abstraction of the first/second/three cases (if applicable). Provides timely feedback and consultation as needed to the abstractor.
• Conducts a weekly re-abstraction of all opportunities for improvement (OFI’s) as well as a random sample of 5% of the cases completed to enforce and ensure data abstraction guidelines are being followed and interpreted accurately.
• Compiles Opportunities for Improvement (OFI) logs or the equivalent per project specifications (weekly or monthly).
• Monitors validation compliance and completion for each assigned project and staff member by utilizing the various validation reports within Kimble.
• Completes weekly case log verification for assigned projects on weekly case logs to verify cases are 100% complete.
• Provides ongoing validation guidance and support to abstractors and other managers who are abstracting, as needed.
• Schedules project team work assignments/hours to meet the needs of each project with accurate project forecasting.
• Assists the Registry Services Director (RSD) or Vice President / Senior VP with providing corporate education regarding industry and/or regulatory agency changes/updates as needed.
• Attends and actively participates in monthly meetings.
• Prepares and submits accurate weekly reporting of project activities and tasks.
• Consults industry related Q & A resources as needed for abstracting questions/clarifications as needed.
• Identifies staffing needs based on workload and services being provided to the client, and recognizes additional work opportunities that may be available.
• Monitors project priorities, deadlines and productivity to ensure staff work schedules and project expectations are being met.
• Maintains all project related documentation.
• Provides timely responses to employee and client questions and/or concerns as needed and consults with other management team members when necessary.
• Proactively identifies and analyzes problems (employee and client) and discusses with RSD, to ensure a successful solution.
• Fulfills committed work hours to meet the requirements of clients, employees and the company during normal business hours and across standard business days (Monday through Friday, 8:00 am to 5:00 pm in your time zone) and during non-standard hours (evenings, nights, weekends and holidays) as needed. Use of the company phone when out of office to maintain availability and assist with the expected response time, within four business hours of call, email or request for assistance.
• All other duties as assigned.

The tasks outlined in this job description are not all inclusive but are the core responsibilities of the position. The tasks are subject to change at any given time and employees will be notified by the corporate office, if/when updates and changes are made to the job description.

Work Environment & Physical Demands:
Sitting, standing for extended periods of time, staring at a computer monitor for extended periods of time, climbing, walking, lifting 20lbs. or more, pulling and/or pushing, carrying, grasping, reaching, crawling, stooping and crouching. Ability to learn and comprehend basic instructions and orientation to the job, motor coordination skills, coordination of eyes and hands. Ability to understand words and respond effectively. Ability to perform basic arithmetic accurately and quickly.

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