Sr. Project Manager

Automatic Data Processing, Inc.; San Diego (CA); On-site; USD 128,000 - 150,000; Full time

Benefits offered by this job

Health benefits

401(k) with company match

Health Savings Account (HSA)

Wellness incentives

Tuition assistance

Flexible time off

Social events

Job summary

XiFin's PMO in San Diego, CA seeks an experienced Sr. Project Manager to lead complex technology and cross-functional initiatives from kickoff to close.

You will own timelines, dependencies, risks, and communications, coordinating with Product, Engineering, Finance, HR, Sales, Marketing, and Operations. This role leverages AI-enabled tools to streamline tracking and reporting; a 5+ year background in project management, a related bachelor's degree, and PMP/CAPM are preferred.

Qualifications

• Bachelor's degree in business, technology, or related field.
• PMP, CAPM, or equivalent certification preferred.
• 5+ years of project management experience leading technology implementations, system integrations, or go-to-market launches.
• Direct experience managing cross-functional projects involving stakeholders across multiple departments.
• Experience using project management software (Smartsheet, Asana, Jira, or Microsoft Project) to plan and track work.
• Experience using AI-enabled tools for reporting, documentation, or workflow automation.
• Experience in healthcare technology or revenue cycle management preferred.

Responsibilities

• Lead complex technology and cross-functional projects from intake through close, building project plans, timelines, and resourcing estimates.
• Manage day-to-day execution across multiple concurrent projects, keeping work on track against scope, schedule, and budget.
• Identify risks and dependencies early, and drive issues to resolution before they affect delivery.
• Partner with stakeholders across Product, Engineering, Finance, HR, Sales, Marketing, and Operations to align on priorities, scope, and timelines.
• Facilitate project meetings, working sessions, and check-ins that keep cross-functional teams aligned and moving forward.
• Serve as the primary point of contact for your projects, escalating decisions and trade-offs to the right stakeholders as needed.
• Use AI-enabled tools to streamline project tracking, status reporting, and documentation.
• Maintain clear, up-to-date project documentation, including charters, status reports, and meeting notes.
• Provide regular status updates to stakeholders and PMO leadership using the PMO's standard reporting formats.
• Capture lessons learned at the close of each project to inform how future projects are run.

Skills

Project management

Cross-functional leadership

Stakeholder management

Communication

Risk management

Education

Bachelor's degree

PMP or CAPM certification

Tools

Smartsheet

Asana

Jira

Microsoft Project

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Sr. Project Manager

Full Time San Diego, CA, US

3 days ago Requisition ID: 2482

Salary Range: $128,000.00 To $150,000.00 Annually

Sr. Project Manager

Are you interested in harnessing technology and AI to transform healthcare?

At XiFin, we believe a healthier, more efficient healthcare system starts with strong financial and operational foundations. Our innovative technologies help diagnostic providers, laboratories, and healthcare systems manage complexity, drive better outcomes, and stay focused on what matters most: patient care.

We’re on a mission to simplify the business side of healthcare—and we know that mission takes people from all backgrounds and experiences. Whether you’re early in your career or bringing years of expertise, we welcome your perspective, your curiosity, and your passion. We value individuals who ask questions, challenge the status quo, and want to grow while making a real difference.

About the Role

XiFin's new Project Management Office is looking for an experienced Sr. Project Manager to lead complex technology and cross-functional initiatives from kickoff to close. Reporting to the Director, PMO, you will own a portfolio of projects spanning Product, Engineering, Sales, Marketing, and Operations, driving planning, execution, and delivery while keeping stakeholders aligned and informed. This is an individual contributor role at the center of how XiFin gets cross-functional work done: you will manage timelines, dependencies, risks, and communications for each project you lead, and you will use AI-enabled tools to work more efficiently and keep your projects on track.

This position will be located at our offices in San Diego, CA.

How you will make an impact:

In this role, you’ll be responsible for:

Project Planning & Execution

• Lead complex technology and cross-functional projects from intake through close, building project plans, timelines, and resourcing estimates
• Manage day-to-day execution across multiple concurrent projects, keeping work on track against scope, schedule, and budget
• Identify risks and dependencies early, and drive issues to resolution before they affect delivery

Cross-Functional Coordination

• Partner with stakeholders across Product, Engineering, Finance, HR, Sales, Marketing, and Operations to align on priorities, scope, and timelines
• Facilitate project meetings, working sessions, and check-ins that keep cross-functional teams aligned and moving forward
• Serve as the primary point of contact for your projects, escalating decisions and trade-offs to the right stakeholders as needed

AI-Enabled Project Management

• Use AI-enabled tools to streamline project tracking, status reporting, and documentation
• Apply AI tools introduced by the PMO consistently across your projects, and share feedback that helps improve how the team uses them

Reporting & Documentation

• Maintain clear, up-to-date project documentation, including charters, status reports, and meeting notes
• Provide regular status updates to stakeholders and PMO leadership using the PMO's standard reporting formats
• Capture lessons learned at the close of each project to inform how future projects are run

What you will bring to the team:

We’re looking for someone with a growth mindset and a passion for learning. You might be a great fit if you:

• Stay organized and detail-oriented while juggling multiple projects and competing deadlines
• Build trust easily with stakeholders at all levels, from individual contributors to senior leaders
• Stay curious about AI and new tools, and look for ways to apply them to work more efficiently
• Communicate clearly and proactively, surfacing risks and bad news early rather than waiting until they become bigger problems
• Take ownership of outcomes and follow through on commitments without needing close oversight

Skills and experience you have:

You don’t need to check every box. We will consider a combination of education and experience, including:

• Bachelor's degree in business, technology, or a related field
• PMP, CAPM, or equivalent project management certification preferred
• 5+ years of project management experience, including managing technology implementations, system integrations, or go-to-market launches
• Direct experience managing cross-functional projects involving stakeholders across multiple departments
• Experience using project management software (e.g., Smartsheet, Asana, Jira, or Microsoft Project) to plan and track work
• Experience using AI-enabled tools for reporting, documentation, or workflow automation
• Experience in healthcare technology or revenue cycle management preferred

Why XiFin?

We’re more than just a healthcare technology company—we’re a team that cares about people.
Here’s a glimpse at what we offer:

• Comprehensive health benefits including medical, dental, vision, and telehealth
• 401(k) with company match and personalized financial coaching to support your financial future
• Health Savings Account (HSA) with company contributions
• Wellness incentivesthat reward your preventative healthcare activities
• Tuition assistance to support your education and growth
• Flexible time off and company-paid holidays
• Social and fun eventsto build community at our locations!

Pay Transparency

At XiFin, we believe in pay transparency and fairness. The expected annual salary range for this role is: $128,000-$150,000. Typically, new hires will start closer to the entry point for the pay range.
Depending on your qualifications, you may be considered for either a Project Manager or Sr. Project Manager title. Final compensation will be determined during the selection process and may vary based on experience and skills.

Accessibility & Accommodations

We’re committed to providing an inclusive and accessible experience for all applicants. If you need a reasonable accommodation during the application process, please contact us at 858-436-2901.

Equal Opportunity Employer

XiFin is proud to be an equal opportunity employer. We value diverse voices and do not discriminate on the basis of race, color, religion, national origin, gender, gender identity, sexual orientation, disability, age, veteran status or any other basis protected by law.