Sr. Project Finance Coordinator

ArchKey Solutions LLC; Columbia Heights (MN); On-site; USD 38,000 - 53,000; Full time

Benefits offered by this job

Health insurance

401(k) retirement plan with employer匹

Paid time off and holidays

Tuition reimbursement

Employee assistance programs

Job summary

ArchKey Solutions LLC in Minneapolis, MN is hiring a Senior Project Finance Coordinator to manage project financials, billing, and contract compliance. The role supports project managers from start-up to close, ensuring accurate billing, ERP upkeep, and adherence to company policies.

The ideal candidate has 3–5 years of accounting/administration experience, knowledge of the construction industry, and strong Excel skills. The position includes competitive benefits and a collaborative work culture.

Qualifications

• High School diploma or equivalent; an Associate degree in business administration or accounting is preferred.
• Minimum 3–5 years of work experience in accounting, business management or administration.
• Knowledge of the construction industry is a plus.
• Experience and proficiency using database, spreadsheet, accounting and billing software; preferably eCMS; advanced Excel skills.
• Strong analytical and mathematical skills; ability to read and understand financial documents.
• Strong collaboration, organizational, interpersonal, and relationship-building skills.

Responsibilities

• Provides accounting support for project managers from project start-up to project close.
• Prepares accurate monthly billing packets, including all necessary supporting documents based on customer requirements, terms and conditions, and contract provisions.
• Submits packets to customers by the specified due dates, uploads them into relevant portals as needed, and posts to the ERP system.
• Maintains and updates the ERP system with budgets, contracts, billing, and project information as directed by project managers.
• Manages compliance items: Project Insurance Certificates, enrollment in proper Wrap-Up Insurance Programs (when applicable), bonds, Project Preliminary Notices, and UCC Filings.
• Assists in resolving customer billing disputes and compliance issues.
• Cultivates strong and cooperative working relationships with internal and external customers that reflect and support the Company’s core values and meet or exceed the customer’s expectations.
• Consistently makes decisions in an attentive and safe manner to ensure the safety and health of self and others.
• Utilizes LEAN concepts to ensure the most efficient operations, processes, and activities.
• Promotes and models the Company mission, vision and values through exercise of sound and ethical business practices, championing DEI.

Skills

Accounting experience

Analytical skills

Time management

Team player

Customer service

Cross-functional collaboration

Education

Associate degree in business administration or accounting

High School diploma or equivalent

Tools

eCMS

Excel

Job description

Description

SR. PROJECT FINANCE COORDINATOR

This position is based out of our Minneapolis, MN office.

About ArchKey

ArchKey is one of the nation’s largest privately held specialty trade installation and integrated facility service companies. We are a leader in designing, building and maintaining electrical, technologies and specialty systems. We’re the POWER behind making the improbable possible.

We’re electrifying the nation, energizing the future and bringing communities to life like never before. What we do today shapes the vision of tomorrow. Our work impacts lives long after the building is done. This means we are committed to building in ways that are not just technologically advanced, but sustainable, scalable and equitable by all. We’re not just energizing infrastructure, we’re energizing careers, communities, and the future.

Made up of the brightest minds in the industry, our team is our greatest asset, bringing knowledge, skills, and experience to every project. This is more than a call to join us, it’s an invitation to be part of a visionary journey, to grow with us as we scale.

About the Position

Responsible for collaborating with project managers to manage the financial aspects of projects, with a primary focus on project billings, contract management and compliance, in alignment with all Company policies, procedures, and key objectives. This position may also provide training and mentoring to other employees in the department.

Our Ideal Candidate

• Has a growth mindset and is always looking to learn and grow continually.
• Is detail-oriented and has strong organizational skills.
• Has strong communication skills and the ability to collaborate with cross-functional teams.

Day in the Life

• Provides accounting support for project managers from project start-up to project close.
• Prepares accurate monthly billing packets, including all necessary supporting documents based on customer requirements, terms and conditions, and contract provisions.
• Submits packets to customers by the specified due dates, uploads them into relevant portals as needed, and posts to the ERP system.
• Maintains and updates the ERP system with budgets, contracts, billing, and project information as directed by project managers.
• Manages the following compliance items: Project Insurance Certificates, enrollment in proper Wrap-Up Insurance Programs (when applicable), bonds, Project Preliminary Notices, and UCC Filings.
• Assists in resolving customer billing disputes and compliance issues.
• Cultivates strong and cooperative working relationships with internal and external customers that reflect and support the Company’s core values and meet or exceed the customer’s expectations.
• Consistently makes decisions in an attentive and safe manner to ensure the safety and health of self and others.
• Utilizes LEAN concepts or other continuous improvement methodologies to ensure the most efficient operations, processes, and activities.
• Promotes and models the Company mission, vision and values through exercising sound and ethical business practices, championing all elements of diversity, equity, and inclusion (DEI) and providing high quality services and programs as they relate to clients, subcontractors, co-workers, suppliers, and the public.

Minimum Qualifications

• High School diploma or equivalent. Associate degree in business administration, accounting or a related field is preferred.
• Minimum 3-5 years of work experience in accounting, business management or administration.
• Knowledge of the construction industry is a plus.
• Experience and proficiency using database, spreadsheet, accounting and billing software and systems, preferably eCMS. Expertise in Microsoft Office software applications, specifically Excel.
• Demonstrate understanding of basic accounts receivable practices and principles. Demonstrate strong analytical and mathematical skills, and the ability to read and understand financial documents.
• Strong team player, with effective collaboration, organizational, interpersonal, and relationship-building skills.
• Strong initiative, prioritization, and customer service skills.
• Strong independent problem-solving and time management skills.
• Demonstrate high level of integrity and dependability.
• Ability to work in a fast-paced environment and manage multiple tasks simultaneously.

Hourly Range

$27.64 – 38.70/hr based on experience and qualifications.

Benefits

At ArchKey Solutions, our benefits package includes competitive health insurance options (medical, dental, and vision), a robust 401(k) retirement savings plan with employer match, paid time off and holidays, and access to wellness programs. Additionally, we offer professional development opportunities, tuition reimbursement, and employee assistance programs to support your growth and well-being. We ensure that our benefits are designed to promote the health, security, and work-life balance of our employees. Additional information is available at Archkey.com.

Legal & Fraud Disclaimer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. We are an Aff? #MN70-0

Beware of fraudulent job postings. ArchKey Solutions only communicates through official channels. All official communication will come from an @archkey.com email address, and we will never ask for financial information, payments, or personal details outside of the standard hiring process. To confirm the legitimacy of a job, visit our careers page or reach out to a member of our Talent Acquisition team.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.