Project Finance Assistant

ArchKey Solutions LLC; Clinton (MD); On-site; USD 28,000 - 34,000; Full time

Job summary

ArchKey Solutions LLC is seeking a Project Finance Assistant to support the PFC team from our Minneapolis, MN office. The role focuses on job cost transfers, data entry, document scanning, and project file maintenance in accordance with company policies.

The ideal candidate should be detail-oriented, organized, and capable of collaboration with cross-functional teams. A high school diploma is required, with 0–2 years of relevant experience.

Qualifications

• High School diploma or equivalent required.
• 0–2 years of accounting, clerical, or administrative support experience; knowledge of construction industry is a plus.
• Proficiency with Microsoft Excel; willingness to learn database, spreadsheet, accounting and billing software, preferably eCMS.
• Strong attention to detail and a high level of accuracy in data entry and document handling.
• Good organizational and time-management skills; ability to prioritize multiple tasks.
• Ability to maintain confidentiality with financial and project records.
• Strong team player with collaboration, interpersonal and customer service skills.
• Ability to work in a fast-paced environment.

Responsibilities

• Process job cost transfers within the ERP system.
• Perform accurate, timely data entry to support billing, job cost, and project record maintenance.
• Scan, label, and index project documents in the content management system, maintaining organized digital files.
• Assist in pulling, organizing, and compiling documentation for internal and external audit requests.
• Provide general administrative support to the PFC team, including filing and routine reporting tasks.
• Assist in resolving basic document and data discrepancies, escalate complex issues to the PFC team.
• Cultivate strong relationships with internal and external customers reflecting the company values.
• Promote safe and ethical business practices and continuous improvement.

Skills

Growth mindset

Detail oriented

Strong communication

Team collaboration

Education

High School diploma or equivalent

Tools

Microsoft Excel

eCMS

Job description

ArchKey Solutions

Project Finance Assistant

Location: Minneapolis, MN, United States

Job Type: Full-Time

Department: Business Services

Description

PROJECT FINANCE ASSISTANT

This position is based out of our Minneapolis, MN office

About ArchKey

ArchKey is one of the nations largest privately held specialty trade installation and integrated facility service companies. We are a leader in designing, building and maintaining electrical, technologies and specialty systems. Were the POWER behind making the improbable possible. Were electrifying the nation, energizing the future and bringing communities to life like never before. What we do today shapes the vision of tomorrow. Our work impacts lives long after the building is done. This means we are committed to building in ways that are not just technologically advanced, but sustainable, scalable and equitable by all. Were not just energizing infrastructure, were energizing careers, communities, and the future.

Made up of the brightest minds in the industry, our team is our greatest asset, bringing knowledge, skills, and experience to every project. This is more than a call to join us, its an invitation to be part of a visionary journey, to grow with us as we scale.

About the position

Responsible for providing administrative and clerical support to the Project Finance Coordinator (PFC) team, with a primary focus on job cost transfers, project setup, data entry, document scanning in content management and project files, in alignment with all Company policies, procedures, key objectives and regulations.

Our Ideal Candidate

• Has a growth mindset and is always looking to learn and grow continually.
• Is detail-oriented and has strong organizational skills.
• Has strong communication skills and the ability to collaborate with cross-functional teams.

Day in the life

• Processes job cost transfers within the ERP system.
• Performs accurate, timely data entry to support billing, job cost, and project record maintenance.
• Scans, labels, and indexes project documents into the Company's content management system, maintaining organized and easily retrievable digital files.
• Assists in pulling, organizing, and compiling documentation to support internal and external audit requests.
• Provides general administrative and clerical support to the PFC team, including filing, document retrieval, and routine reporting tasks as assigned.
• Assists in resolving basic document and data discrepancies, escalating more complex issues to the PFC team.
• Cultivates strong and cooperative working relationships with internal and external customers that reflect and support the Company's core values and meet or exceed the customer's expectations.
• Consistently makes decisions in an attentive and safe manner to ensure the safety and health of self and others.
• Utilizes LEAN concepts or other continuous improvement methodologies to ensure the most efficient operations, processes, and activities.
• Promotes and models the Company mission, vision and values through exercising sound and ethical business practices, championing all elements of diversity, equity, and inclusion (DEI) and providing high quality services and programs as they relate to clients, subcontractors, co-workers, suppliers, and the public.

Minimum Qualifications

• High School diploma or equivalent required.
• 0-2 years of work experience in accounting, clerical, or administrative support; knowledge of the construction industry is a plus.
• Basic proficiency using Microsoft Office applications, specifically Excel; willingness to learn database, spreadsheet, accounting and billing software, preferably eCMS.
• Strong attention to detail and a high level of accuracy when performing data entry and document handling.
• Good organizational and time-management skills, with the ability to prioritize and manage multiple tasks simultaneously.
• Ability to maintain confidentiality when handling financial and project records.
• Strong team player, with effective collaboration, interpersonal, and customer service skills.
• Demonstrate a high level of integrity and dependability.
• Ability to work in a fast-paced environment.

Hourly Range

$20.48 $24.57/hr annually based on experience and qualifications.

Benefits

At ArchKey Solutions, our benefits package includes competitive health insurance options (medical, dental, and vision), a robust 401(k) retirement savings plan with employer match, paid time off and holidays, and access to wellness programs. Additionally, we offer professional development opportunities, tuition reimbursement, and employee assistance programs to support your growth and well-being. We ensure that our benefits are designed to promote the health, security, and work-life balance of our employees. Additional information is available at Archkey.com.

Legal & Fraud Disclaimer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. We are an Aff MN70-0

Beware of fraudulent job postings. ArchKey Solutions only communicates through official channels. All official communication will come from an @archkey.com email address, and we will never ask for financial information, payments, or personal details outside of the standard hiring process. To confirm the legitimacy of a job, visit our careers page or reach out to a member of our Talent Acquisition team.

Equal employment opportunity, including veterans and individuals with disabilities.