Sr. Project Coordinator ($44.09 - $55.29)

Irvine Company; Oceanside (CA); On-site; USD 80,000 - 100,000; Full time

Job summary

A leading apartment management firm in California is seeking a Sr. Project Coordinator to oversee construction initiatives. This role involves acting as a liaison among stakeholders, tracking costs, and ensuring project safety and efficiency. Ideal candidates will possess a Bachelor's degree in Construction Management and 3-5 years of relevant experience. Join us to redefine the rental-living experience while enjoying competitive benefits.

Benefits

Paid time off

Matching 401(k)

Health benefits

Qualifications

• 3-5 years of relevant construction coordination experience.
• Ability to read and interpret construction plans.
• OSHA 10-Hour certification preferred.

Responsibilities

• Act as a liaison between Construction Management and contractors.
• Track project costs and document processes.
• Oversee daily jobsite activities and safety.

Skills

Construction coordination

Project documentation

Communication

Microsoft Excel

Microsoft Word

Education

Bachelor’s degree in Construction Management

High school diploma or equivalent

Tools

SAP/PPM

Smartsheet

Microsoft Project

Job description

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Date: Jul 10, 2025

Property: SD-ICAC REG OFC (2134)

Location:

San Diego, CA, 92128

Division: Apartments - Corporate (Apt Corp)

The Sr. Project Coordinator plays a critical role in supporting Irvine Company Apartment Communities' reinvestment and repair construction initiatives. This position acts as a central liaison between Construction Management, General Contractors, Property Management, Residents, and external vendors, ensuring seamless, safe, and timely project execution with minimal community disruption.

• Coordinate between the Construction Management and Construction Administration teams to ensure accurate project documentation and processing.
• Track and report project costs within financial systems (SAP/PPM) to ensure transparency and accountability.
• Process construction contracts and change order requests via the Construction Administration platform (CRA).
• Oversee daily jobsite activities, including site safety, cleanliness, and resident access, ensuring minimal disruption.
• Monitor work progress and provide regular activity logs for occupied units.
• Act as the primary point of contact and maintain clear, proactive communication among all project stakeholders.
• Coordinate and issue resident notifications.
• Support the Construction Team with constructability reviews, forward planning, and schedule preparation.
• Oversee daily on-site coordination, communication, and enforcement of quality and cleanliness standards.
• Support pre-construction planning, construction administration, and process adherence.
• Maintain high-quality project documentation.
  

Minimum Qualifications / Other Expectations:

Education & Experience:

• Bachelor’s degree in Construction Management or equivalent; High school diploma or equivalent required.
• 3-5 years of relevant construction coordination or administration experience, ideally in occupied multi-family residential settings.
  

Other:

• OSHA 10-Hour, SWPPP, and CPR certifications preferred.
• Valid California driver’s license; Maintain continuous vehicle liability insurance as required by state law. (This role requires the regular and frequent operation of a vehicle, as defined in the Company’s MVR policy, and is part of the essential duties of this position.)
• Ability to read and interpret construction plans, specifications, and schedules.
• Proficiency in Microsoft Excel and Word; working knowledge of Smartsheet or Microsoft Project scheduling software.
• Ability to stand, walk, and navigate stairs/ladders/scaffolding for extended periods during site visits.
• Frequent jobsite travel is required.
  

Compensation:

Base Pay Range:$44.09 -$55.29

Actual placement within this range may vary based upon, but not limited to, relevant experience, time in role, base salary of internal peers, prior performance, business sector, and geographic location.

The Company also offers competitive benefits for full time employees including paid time off, matching 401(k), and health benefits.

About Us:
Irvine Company Apartment Communities (a division of Irvine Company) offers a portfolio of more than 125 resort-style apartment communities in coastal California’s most desirable locations: San Diego, Orange County, West Los Angeles and Silicon Valley.

With world-class amenities, resort-like surroundings and an unparalleled commitment to customer service, Irvine Company Apartment Communities redefines the rental-living experience.

We take as much pride in our employee community as we do the communities we create. It’s an environment populated with talented and experienced people, a collaborative spirit and abundant opportunities.

The Irvine Company is committed to providing equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, compensation, termination, and training, without regard to race, religion, color, sex, sexual orientation, gender, gender identity, national origin, ancestry, citizenship status, marital status, pregnancy, age, medical condition, genetic information, military and veteran status, disability, or any other basis protected by federal, state, and local law. Reasonable accommodation is available for qualified individuals with disabilities, upon request.