Sr. Project Coordinator

Initial Therapeutics, Inc.; South San Francisco (CA); Hybrid; USD 80,000 - 100,000; Full time

Benefits offered by this job

Flexible working hours

Generous paid time off program

Annual incentive plan

Job summary

Initial Therapeutics, Inc. is seeking a Sr. Project Coordinator located in South San Francisco, California. This role involves providing organizational, administrative, and field support for construction and maintenance projects, focusing on health and safety. Candidates should have strong communication skills and coordination experience.

The position comes with a competitive salary range of $80,000 to $100,000 and offers various benefits including flexible working options and a generous paid time off program.

Qualifications

• 2–5 years of experience as a project coordinator or in a similar administrative role.
• Experience supporting construction project delivery preferred.
• Working knowledge of safety and environmental principles, regulations, and best practices.

Responsibilities

• Provide day-to-day coordination support to the technical field construction team.
• Assist Capital Project Management with safety-related tasks during construction phases.
• Lead organization of pre-construction planning meetings.
• Compile and analyze safety metrics to recommend improvements.
• Support incident investigations and documentation.

Skills

Organizational skills

Communication skills

Interpersonal skills

Proficiency with Microsoft Office Suite

Education

Bachelor’s degree (preferred)

Tools

Project management software

Safety software

Job description

Position Overview

Syner-G is seeking a Sr. Project Coordinator to provide advanced organizational, administrative, and field-level support for construction and maintenance projects with a strong emphasis on health and safety. This role serves as a key facilitator between project managers, field safety professionals, contractors, and internal stakeholders, ensuring that project activities are well-coordinated, documented, and compliant with established procedures and regulatory requirements. The ideal candidate brings prior coordination experience, strong communication skills, and the ability to manage multiple priorities while supporting safe and efficient project execution.

Work Location

Travel to client sites may be required based on project needs and expectations.

Key Responsibilities

• Provide day-to-day coordination support to the technical field construction health and safety team for construction and maintenance projects.
• Assist Capital Project Management and Facilities Project Management with safety‑related tasks during construction phases and occasionally during design and planning.
• Lead the organization and facilitation of pre‑construction planning meetings, ensuring required materials and documentation are prepared and distributed.
• Maintain and update project schedules, trackers, logs, and documentation related to safety activities, inspections, and contractor compliance.
• Support the review of contractor Job Hazard Analyses, Site‑Specific Safety Plans (SSSPs), Health and Safety programs, and related submittals.
• Participate in site walks with field safety professionals to document observations, track corrective actions, and ensure hazards are addressed in a timely manner.
• Compile, analyze, and report safety metrics, identifying trends and recommending improvements.
• Assist with incident investigations by gathering information, organizing documentation, and preparing draft reports for client submission.
• Support participation in inspections, informal conferences, and meetings with governing entities or insurers when requested.
• Ensure all project documentation aligns with applicable SOPs, MOPs, and regulatory requirements.
• Coordinate follow‑up actions with contractors and project teams to close out identified hazards or deficiencies.
• Build and maintain strong working relationships with project teams, contractor safety representatives, and internal stakeholders to support effective communication and alignment.
• Provide administrative and logistical support for safety‑related training, briefings, and documentation distribution.
• Coordinate actions, meetings, deliverables, and follow‑up activities across multiple projects and workstreams.
• Support review of existing as‑built documentation, records, and project information to identify, organize, and communicate relevant data to project stakeholders.
• Partner with technical teams and stakeholders to gather information, resolve documentation gaps, and support planning and decision‑making activities.
• Assist with contract administration, purchase orders, invoicing, consultant onboarding, and project controls activities.
• Identify opportunities to leverage digital tools, AI, automation, and standardization to improve execution.

Qualifications and Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements below represent the education, experience, skills, knowledge, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education

• Bachelor’s degree preferred, or equivalent combination of education and experience.

Technical Experience

• 2–5 years of experience as a project coordinator or in a similar coordination or administrative role.
• Experience supporting construction project delivery or working in a construction‑related environment preferred.
• Working knowledge of safety and environmental principles, regulations, and best practices.
• Ability to identify potential safety exposures and support implementation of corrective actions.

Knowledge, Skills, and Abilities

• Strong organizational, communication, and interpersonal skills.
• Ability to collaborate effectively with diverse teams and stakeholders.
• Proficiency with Microsoft Office Suite; experience with project management or safety software is a plus.
• Detail‑oriented, proactive, and able to manage multiple tasks simultaneously with minimal oversight.
• Ability to follow established procedures, maintain accurate documentation, and support compliance efforts.

Essential Functions

Physical Demands

The physical demands described here are representative of the requirements that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use a computer keyboard and mouse; reach with hands and arms; talk and listen. The employee is frequently required to walk and sit, as well as to lift and carry objects such as books and files weighing up to 25 pounds. The employee is occasionally required to stand, stoop, or kneel. Specific vision abilities required by this position include close vision and the ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job, including moderate noise level, an indoor temperate environment, and light levels that are bright and conducive to minimal eye strain, typical for an office environment.

Total Rewards Program

We define total rewards as compensation, benefits, remote work/flexibility, development, recognition, and our culture with programs that support each of our reward pillars. This includes a market competitive base salary and annual incentive plan, robust benefit offerings, and ongoing recognition and career development opportunities. Employees also enjoy our generous flexible paid time off program, company‑paid holidays, flexible working hours, and fully remote work options for most positions and the ability to work “almost anywhere.” However, if a physical work location is more for you, we have office locations in Greater Boston; San Diego, CA; Boulder, CO; and India.

Compensation

The expected salary range for this position is $80,000 to $100,000 yearly. Actual pay will be determined based on experience, qualifications, geographic location, and other job‑related factors permitted by law.

Legal Statement

Syner-G is proud to be an Equal Employment Opportunity and affirmative action employer. All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law. Syner-G is an E‑Verify employer.

Currently, Syner-G is unable to sponsor or take over sponsorship of an employment Visa at this time.