Sr. Project Administrator

Cannon Design; Rochester (MN); On-site; USD 68,655 - 85,790; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Flexible spending account

Voluntary insurances

Paid time off

Flex-time schedules

Remote work options

401k plan

Employee perk programs

Job summary

CannonDesign is seeking an experienced Project Administrator to support senior leadership on large-scale projects. The role is office-based with potential client and on-site visits as required.

Responsibilities include preparing communications, coordinating updates, drafting memos and reports, and assisting with budget and schedules. Must have 8+ years in related roles and strong MS Office skills, with Deltek Vision and Newforma experience preferred.

Qualifications

• Associates degree in related field required.
• Bachelor's degree preferred with some paralegal or legal admin background.
• Minimum 8 years of experience in related roles.
• Experience working with executives and senior teams with client interaction.

Responsibilities

• Prepare internal and external communications and project documentation.
• Collate project updates and deliverables for weekly status emails.
• Prepare memos, presentations, and reports for project teams.
• Transcribe meeting notes and assist in budget reviews.
• Support project leadership in performance reviews and financial reporting.
• Maintain project records, logs, and critical workflows.

Skills

Executive liaison

Verbal communication

Written communication

MS Office Suite

PowerPoint

Excel

Word

InDesign

Deltek Vision

Newforma

Travel

Education

Associates degree

Bachelor's degree

Tools

Deltek Vision

Newforma

Job description

ABOUT THE ROLE

You will provide support to senior leadership of large-scale projects. This role will be done working in the office along with the potential for client and on-site visits as required.

HERE'S WHAT YOU'LL DO

• Responsible for the preparation of internal and external communication including written project documentation.
• Coordinate with internal and external team members to obtain and collate project updates, deliverables, and weekly recaps to prepare weekly project status email.
• Prepare project team memos and project presentations and reports.
• Take and transcribe project meeting notes.
• Support the project leaders in reviewing project/program performance.
• Help formulate new efficient processes while maintaining critical workflows.
• Facilitate weekly updates of project financial reports and coordinate evaluation and control of project budget.
• Monitor project plan and flow of processes across the program/project (including but not limited to agreements, quality plans, accounting, legal, basis of design, general office practices), information, and practice integration and provide research and feedback as necessary.
• Prepare complex spreadsheets and database work in various database tools.
• Maintain project records including key project data and financial data.
• Maintain project logs for correspondence, contracts, and other documents as needed.
• Work with individual Project Managers to prepare approvals for additions to scope of work and approve and process payables for our services.
• Maintain project files according to firm standards.
• May assist with other marketing-related tasks including proposal presentations when requested.
• Support project proposal and contracting effort.
• Maintain project team schedules and facilitate meeting planning, organizing, and scheduling.
• Organize and set up onsite client meetings as needed.
• Assist in report generation.
• Coordinate with Project Controller and Accounting for leadership engagement and reporting.
• Assist with project staffing data in Deltek Vision Project/Resource Planning.
• Assists with ensuring project stays within budget.
• May supervise lower-level Project Administrators or Administrative Assistants.
• Perform other duties as assigned.

HERE'S WHAT YOU'LL NEED

• Associates degree in a related field is required. Bachelors degree with some legal administrative or paralegal background preferred.
• Minimum of 8 years of experience performing in related roles required.
• Experience working in the architecture/engineering/interior design industry preferred.
• Experience working with executives, senior level teams, and interface with clients a must.
• Strong verbal and written communication skills as well as presentation skills.
• Ability to work in a team setting, strong time management and organizational skills.
• Ability to handle multiple projects to meet required deadlines. Accuracy / Detail-oriented and ability to follow through on a timely basis.
• Ability to work independently with limited direction.Ability to manage sensitive and confidential information.
• Strong proficiency in Microsoft Office Suite including word, excel and PowerPoint. InDesign experience preferred.
• Procore and Newforma software experience a plus.
• Experience with video and audio meeting technologies.
• MS Project schedule development experience.
• Travel as needed.

The salary range for this position is $68,655 to $85,790 annually. This salary range is the range we believe is the anticipated range of possible base compensation at the timing of the posting. We may ultimately pay more or less than the anticipated salary range for the position. Employees may be eligible for discretionary bonuses. We offer a full benefit package including medical, dental and vision coverage and flexible spending account options and voluntary insurances. We have paid time off, flex-time schedules, remote work options and a 401k plan and employee perk programs. For a general overview of our benefits, please visit our careers page at https://www.cannondesign.com/careers/benefits. Actual compensation may vary from posting based on geographic location, work experience, education and/or skill level.

ABOUT OUR FIRM

CannonDesign is a design practice where strategy, experience, architecture, engineering, and social impact converge. We don't just dream up solutions - we create and bring them to life in ways to solve some of the biggest challenges facing our clients and the society. At the heart of everything we do is Living-Centered Design, a bold commitment to using our talents to not just improve the world but to truly reshape it for the better. It's more than a philosophy - it's who we are, and it drives us to make a meaningful, lasting difference every day.

ABOUT WORKING HERE

• We are relentless in our pursuit of client adoration (not simply satisfaction). Consistent delivery of the best service is what we are about.
• We are committed to ensuring our practice provides equal opportunities for all employees, as we strive to connect with communities around us and focus on the future of design. We support equity, diversity, and inclusion efforts that benefit all employees through the leadership of our DEI Council, our Employee Resource Groups which are open to everyone, and other community initiatives.
• We're about communication and transparency here. If you want to talk to someone about an idea you have, or a challenge that needs addressing, we're ready for you.

As a condition of employment, all employees are expected to complete mandatory training, including compliance training, within required timeframes and adhere to our internal policies and our Code of Conduct.

CannonDesign is an Equal Opportunity Employer.

CannonDesign is committed to maintaining a work environment that is free from any and all forms of unlawful discrimination and harassment.

It is therefore the firm's policy to prohibit discrimination and harassment against any applicant, CannonDesign employee, vendor, contractor, or client on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, pregnancy, veteran status, genetic information, citizenship status, or any other basis prohibited by applicable law.

It is also CannonDesign's policy to prohibit any and all forms of retaliation against any individual who has complained of harassing or discriminatory conduct, or participated in a firm or agency investigation into such complaints.