Sr. Program Manager, Fixel Centers of Excellence

University of Florida; Gainesville (FL); On-site; USD 70,000 - 92,000; Full time

Job summary

University of Florida is seeking a Sr. Program Manager for the Fixel Centers of Excellence to oversee portfolio operations, governance, and cross-institution collaboration on a full-time basis on the Gainesville campus.

The role partners with faculty and leadership to ensure designation, reporting, and shared services across centers. Responsibilities include sustaining an inventory, coordinating center designation and renewals, developing infrastructure and dashboards, and advancing strategic

Qualifications

• Bachelor's degree in an appropriate area of specialization with five years of relevant experience or an equivalent combination of education and experience.
• Master's degree in healthcare administration, business administration, public administration, higher education, science, public health, or a related field is preferred.
• Experience supporting multidisciplinary faculty programs, Centers of Excellence, institutes, centers, or similar academic or healthcare programs.
• Experience coordinating committees, governance activities, designation processes, or faculty leadership groups.
• Experience developing operational infrastructure, dashboards, reporting tools, workflows, or program management systems.
• Experience partnering with communications, advancement, community engagement, research, or other cross-functional teams.
• Demonstrated experience building or improving programs, systems, or organizational infrastructure.
• Progressively responsible experience in program management, healthcare administration, academic administration, faculty programs, or related operational field.

Responsibilities

• Serve as the Institute's primary operational liaison and steward of the Centers of Excellence portfolio.
• Coordinate Center designation, certification, renewal, annual reporting, and related requirements.
• Maintain an accurate portfolio inventory, including Center leadership, external affiliations, designation requirements, key milestones, reporting obligations, and Institute support.
• Support the development and launch of new Centers of Excellence.
• Monitor portfolio activities and identify emerging needs, opportunities, risks, and resource considerations for Institute leadership.
• Promote collaboration, shared learning, and consistency across Centers while recognizing differences in disease-specific programs and external foundation requirements.
• Develop and maintain shared operational infrastructure supporting the Centers of Excellence portfolio, including SOPs, playbooks, templates, dashboards, workflows, reporting tools, annual planning resources, and resource libraries.
• Identify opportunities to reduce duplication, streamline administrative processes, and improve the experience of faculty and Center teams.
• Evaluate and recommend systems, tools, and processes that strengthen portfolio management and reporting.
• Document and continuously improve core Center processes to support continuity and organizational effectiveness.
• Build relationships with Centers Directors and faculty leaders, serving as a trusted operational partner.
• Coordinate cross-center collaboration, orientation of new leaders, communication, and Institute support resources.
• Help connect faculty and Center teams with appropriate Institute and university resources
• Support faculty success by reducing unnecessary administrative burden while respecting existing departmental coordinators and disease-specific staff.
• Coordinate governance processes supporting designation, accountability, transparency, operational consistency, and continuous improvement.
• Support advisory committees, working groups, faculty task forces, and other governance activities assigned by Institute leadership.
• Coordinate meeting materials, documentation, action items, and follow-up, maintaining appropriate records related to Center governance, designation, and performance
• Coordinate Institute-wide visibility for Centers of Excellence.
• Partner with Communications, Advancement, Research Operations, Institute Convenings, and Community and Patient Initiatives, and other Institute teams on activities involving Centers of Excellence.
• Coordinate operational aspects of educational programming, outreach, donor stewardship, foundation relationships, recognition, and other collaborative initiatives.
• Help identify opportunities to strengthen visibility, collaboration, and engagement across the Centers of Excellence portfolio.
• Serve as an Institute liaison to external Center-affiliated foundations and organizations, as appropriate, in partnership with faculty and other functional leaders.
• Provide direct operational coordination for selected Centers of Excellence or related Institute initiatives as assigned.
• Support newly established Centers, philanthropically or externally supported programs, pilot coordination models, or Centers requiring additional Institute support.
• Help develop approaches that can be evaluated and, when appropriate, scaled across the broader portfolio.

Skills

Organizational skills

Analytical skills

Written communication

Verbal communication

Interpersonal skills

Education

Bachelor's degree

Master's degree

Tools

PMP certification

Job description

Sr. Program Manager, Fixel Centers of Excellence

Job No: 541456

Work Type: Full Time

Location: Main Campus (Gainesville, FL)

Categories: Business/Accounting/Finance, Office/Administrative/Fiscal Support

Department: 27303200 - HA-COMMUNITY AND PATIENT PROGR

Job Description

Centers of Excellence Portfolio Management

• Serve as the Institute's primary operational liaison and steward of the Centers of Excellence portfolio.
• Coordinate Center designation, certification, renewal, annual reporting, and related requirements.
• Maintain an accurate portfolio inventory, including Center leadership, external affiliations, designation requirements, key milestones, reporting obligations, and Institute support.
• Support the development and launch of new Centers of Excellence.
• Monitor portfolio activities and identify emerging needs, opportunities, risks, and resource considerations for Institute leadership.
• Promote collaboration, shared learning, and consistency across Centers while recognizing differences in disease-specific programs and external foundation requirements.

Operational Infrastructure & Continuous Improvement

• Develop and maintain shared operational infrastructure supporting the Centers of Excellence portfolio, including standard operating procedures (SOPs), playbooks, templates, dashboards, workflows, reporting tools, annual planning resources, and resource libraries.
• Identify opportunities to reduce duplication, streamline administrative processes, and improve the experience of faculty and Center teams.
• Evaluate and recommend systems, tools, and processes that strengthen portfolio management and reporting.
• Document and continuously improve core Center processes to support continuity and organizational effectiveness.

Faculty and Center Coordination

• Build relationships with Centers Directors and faculty leaders, serving as a trusted operational partner.
• Coordinate cross-center collaboration, orientation of new leaders, communication, and Institute support resources.
• Help connect faculty and Center teams with appropriate Institute and university resources
• Support faculty success by reducing unnecessary administrative burden while respecting existing departmental coordinators and disease-specific staff.

Governance and Strategic Initiative Support

• Coordinate governance processes supporting designation, accountability, transparency, operational consistency, and continuous improvement.
• Support advisory committees, working groups, faculty task forces, and other governance activities assigned by Institute leadership.
• Coordinate meeting materials, documentation, action items, and follow-up, maintaining appropriate records related to Center governance, designation, and performance

Strategic Engagement and Partnership Coordination

• Coordinate Institute-wide visibility for Centers of Excellence.
• Partner with Communications, Advancement, Research Operations, Institute Convenings, and Community and Patient Initiatives, and other Institute teams on activities involving Centers of Excellence.
• Coordinate operational aspects of educational programming, outreach, donor stewardship, foundation relationships, recognition, and other collaborative initiatives.
• Help identify opportunities to strengthen visibility, collaboration, and engagement across the Centers of Excellence portfolio.
• Serve as an Institute liaison to external Center-affiliated foundations and organizations, as appropriate, in partnership with faculty and other functional leaders.

Selected Center & Strategic Initiative Support

• Provide direct operational coordination for selected Centers of Excellence or related Institute initiatives as assigned.
• Support newly established Centers, philanthropically or externally supported programs, pilot coordination models, or Centers requiring additional Institute support.
• Help develop approaches that can be evaluated and, when appropriate, scaled across the broader portfolio

Expected Salary:$70,000 - $92,000

Required Qualifications

A bachelor's degree in an appropriate area of specialization and five years of appropriate experience; or an equivalent combination of education and experience.

Preferred

• Master's degree in healthcare administration, business administration, public administration, higher education, science, public health, or a related field.
• Five or more years of progressively responsible experience in academic medicine, healthcare administration, higher education, faculty programs, strategic initiatives, or program management.
• Experience supporting multidisciplinary faculty programs, Centers of Excellence, institutes, centers, or similar academic or healthcare programs.
• Experience coordinating committees, governance activities, designation processes, or faculty leadership groups.
• Experience developing operational infrastructure, dashboards, reporting tools, workflows, or program management systems.
• Experience partnering with communications, advancement, community engagement, research, or other cross-functional teams.
• Demonstrated experience building or improving programs, systems, or organizational infrastructure.
• Project Management Professional (PMP) certification or equivalent project/program management training is preferred but not required.
• Progressively responsible experience in program management, healthcare administration, academic administration, faculty programs, strategic initiatives, or a related operational field.
• Experience coordinating complex programs involving multiple stakeholders.
• Strong organizational, analytical, written, verbal, and interpersonal communication skills.
• Ability to manage multiple priorities and work independently with sound judgment.
• Demonstrated ability to build effective relationships and coordinate work across organizational boundaries

Applications Close: 14 October 2026

Our Commitment

The University of Florida is an Equal Employment Opportunity Employer.

Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392- 2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF.