Sr. Program Management Operations Analyst (Executive Administrator)

NSS; Maryland; On-site; USD 90,000 - 120,000; Full time

Job summary

Fibertek, Inc. in Maryland seeks a Sr. Program Management Operations Analyst (Executive Administrator) to support the Army Research Laboratory's Director and senior executives.

The role includes calendar management, meeting logistics, travel arrangements, and preparing reports. Candidates should have a BS, be proactive, proficient in MS Office 365 and government systems (GFEBS, ATAAPS, DTS, TED), and be a US citizen.

Qualifications

• BS preferred for the role.
• Demonstrates initiative, motivation, and drive in fast-paced environments.
• Proficient with MS Office 365 and government systems.
• US citizenship is mandatory.

Responsibilities

• Provide accurate and reliable responses on administrative functions for the Army Research Directorate.
• Coordinate affairs of the Director and liaise with offices and staff.
• Evaluate program documents and prioritize materials for the Director.
• Manage Tier I Senior Executive Service calendars and arrange meetings/travel.
• Coordinate senior visits and high-level events, including security clearances and VIP access.
• Review meetings and reports, generating reminders for deadlines.
• Review correspondence for content, accuracy, and proper formatting.

Skills

Initiative

US Citizenship

Education

Bachelor of Science

Tools

Microsoft Office 365

GFEBS

ATAAPS

DTS

TED

Job description

Sr. Program Management Operations Analyst (Executive Administrator)

• Army Research Laboratory, MD

Senior Program Management Operations Analyst

Your Job

The successful candidate will:

• Provide accurate and reliable responses on a wide range of administrative functions as they apply to the Army Research Directorate, Office of the Director either as a personal advisory service to the Tier I Senior Executive Service Director or subordinate managers in the delivery of services to the Director and Office of the Director.
• Coordinates the affairs of the Director and maintains liaisons with appropriate offices, and staff reporting to the Director while overseeing the flow of work through the office to ensure its expeditious processing.
• Evaluate program documents, requests, and proposals prior to submission to the Director; coordinates with the Deputy Director and staff on the priority of materials to be presented for consideration, highlights areas of concern and report to the Director on controversial or sensitive matters.
• Actively manages Tier I Senior Executive Service calendars and makes arrangements for meetings or conferences including DTS Travel, reserving meeting rooms, notifies participants attending the meetings, and prepares reports of the proceedings.
• Prepare for and coordinate senior-level visits and high-level events and meetings, ensuring arrangements of security clearances, VIP parking, and building access. Research and prepare background information on attendees, and plan and develop meeting agendas.
• Review information from staff meetings and weekly reports to determine those that require action; develop and maintain a system to generate reminders for completion deadlines.
• Review all correspondence/assessments/packages intended for action for their content, accuracy, and completeness by ensuring information, background, and references and editing for appropriate format, grammar, and spelling

Required Skills and Experience

• Bachelor of Science desired
• Proactively demonstrates initiative, motivation, and drive; Thrives in fast-paced, dynamic environment.
• Proficiency in Microsoft Office 365 products, including Word, Excel, PowerPoint, Outlook, MS Teams, and SharePoint.
• Proficiency in Government systems including GFEBS, ATAAPS, DTS, TED.
• US Citizenship is mandatory

Why Fibertek, Inc?

FIBERTEK, Inc. is a recognized leader in advanced lasers, lidars and laser communication systems providing our DoD, NASA and aerospace customers discriminating capabilities. We pride ourselves in our innovation and customer success focused culture enabled by a creative and relaxed work environment with minimal bureaucracy. Fibertek fosters a progressive learning environment that values inspiration, promotes professional challenge and encourages personal growth. We offer a competitive and incentivized compensation package with excellent benefits.

Fibertek, Inc. is an equal opportunity and affirmative action employer. Applicants are considered regardless of race, sex, disability, veteran status or any other protected characteristic in accordance with applicable law.