Sr Program Coordinator, Trauma & Critical Care Surgery

The University of Texas Southwestern Medical Center; Dallas (TX); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

PPO health insurance available

Paid Time Off

TRS retirement program

Parental leave

Wellness programs

Tuition reimbursement

PSLF eligible employer

Education: Bachelor's Degree support

Experience: 7 years in field

Job summary

UT Southwestern Medical Center in Dallas, TX, seeks a Senior Program Coordinator to direct the Burn/Trauma/Acute/Critical Care Surgery division's administrative operations. This role requires strong budgeting, personnel management, and cross-department coordination to ensure efficient and compliant program execution.

The ideal candidate will bring leadership, exceptional communication, and proactive problem-solving skills to maintain high standards of service and operational reliability in a

Qualifications

• Bachelor's degree in Business Administration, Healthcare Administration, or related field.
• 7 years of experience in the appropriate field; may consider additional years of experience in lieu of education.
• Strong leadership, communication, and customer service skills.
• Experience in budgeting, recruitment, and operations management.

Responsibilities

• Directs administrative and business functions of division.
• Prepares and manages annual division budget.
• Coordinate staff recruitment and performance evaluations.
• Ensure internal controls and compliance across division.
• Oversee space needs, renovations, and capital equipment.

Skills

Leadership

Communication

Customer service

Time management

Education

Bachelor's degree in Business Administration/Healthcare Administration

Job description

Job Description - Sr Program Coordinator, Trauma & Critical Care Surgery (970623)

Job Description

Sr Program Coordinator, Trauma & Critical Care Surgery - ( 970623 )

Description

WHY UT SOUTHWESTERN?

With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report , we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!

JOB SUMMARY

This position works under minimal supervision to direct operation of program or project, exercising independent judgment and authority as required.

UT Southwestern Medical Center is hiring Senior Program Coordinator (Office Manager), Burn/Trauma/Acute/Critical Care Surgery.

This position requires excellent organizational and communication skills to manage the day-to-day operations of the Burn/Trauma/Acute/Critical Care division of Surgery. Responsible for establishing, reviewing, and revising internal procedures, interpreting division/department/institutional processes, supervising administrative team, managing workflow, evaluating work progress, and determining team priorities. Assists in preparing annual budget, monitors overdrafts and appropriateness of expenditures. Monthly Reconciliation of accounts. Coordinates faculty and staff recruitment. Coordinates space needs, renovations, and all division operational needs. Additional responsibilities include providing oversight, direction, and leadership to maintain compliance, adhering to university policies, supporting, and expanding the division and managing special projects.

Highly qualified candidates will be proactive, resourceful, and thrive in a collaborative environment. The ideal candidate will possess leadership skills, strong written and verbal communication skills, a track record of exceptional customer service, adeptness at prioritization and time management, and a commitment to follow-through and maintaining high work standards.

Job Duties

• Manages and directs administrative and business functions of division or unit with responsibility for establishing, reviewing, and revising internal procedures, interpreting policies of division, department, or university for unit's personnel, supervising clerical operations, managing workflow for maximum efficiency, evaluating work progress, and determining work priorities.
• Prepares or assists in preparing annual budget for division or unit for approval by department management, including analyzing financial status, projecting income and expenditures, and allocating funding sources for division faculty and staff. Monitors budget, including income and expenditures.
• Maintains or coordinates maintenance of budgets and grants of division or unit, including approving expenditures and preparing financial reports as needed. Reconciles accounts monthly; conducts overall review for overdrafts and appropriateness of expenditures.
• Coordinate training and development of staff, as necessary.
• Coordinates faculty and staff recruitment for division.
• Exercises decision-making authority regarding hiring, disciplinary action, and terminating staff.
• Coordinates and/or prepares staff performance evaluations and recommendations for merit increases.
• Manages Clinical Call schedules
• Coordinates space needs, renovations, and all division operational services.
• Coordinates and recommends purchase of capital and non-capital equipment.
• Ensures division/unit patient billing is submitted accurately and timely, including charge capture and coding.
• Prepares or coordinates preparation of complex reports, which require significant contact with other departments and outside organizations.
• Designs and executes system of internal controls, which provides reasonable assurance that operations are effective and efficient, assets are safeguarded, and financial information is reliable.
• Ensures compliance with applicable laws, regulations, policies, and procedures.
• Other duties as assigned.

BENEFITS

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Education
  Bachelor's Degree In Business Administration, Health Care Administration, Education/Social Science, or related field
• Experience
  7 years Experience in appropriate field and
  May consider additional years of experience in lieu of education.

Preferred

• Experience
  2 years In supervisory capacity and

JOB DUTIES

• Directs, analyzes, coordinates, and evaluates program operation and procedures.
• Develops and/or oversees development of budget for program.
• Develops, cultivates, and maintains working relationships with internal/external departments/agencies and other organizations associated with and/or receiving benefit from program.
• Establishes program goals and objectives and directs program evaluation and quality control activities; develops and/or approves schedules, priorities, and standards for achieving goals.
• Recommends new policies and procedures for improvement of program activities.
• Plans and coordinates special events. Participates in conferences. Presents data and program information.
• Responsible for design, execution, and effectiveness of system of internal controls, which provides reasonable assurance that operations are effective and efficient, assets are safeguarded, and financial information is reliable.
• Ensures compliance with applicable laws, regulations, policies, and procedures.
• Coordinates training and development of staff as necessary.
• Reads literature and attends functions to keep abreast of relevant scientific and technical developments related to program.
• Serves on committees as representative of assigned program as appropriate.
• May provide supervision to staff members.
• Performs other duties as assigned.

SECURITY AND EEO STATEMENT

Security
This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.

EEO UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.

Primary Location

Texas-Dallas-5323 Harry Hines Blvd

Work Locations

5323 Harry Hines Blvd 5323 Harry Hines Blvd Dallas 75390

Job

Professional & Executive

Organization

429006 - SY-Trauma/Acute/Crit Care Surg

UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of: race; color; religion; national origin; gender, including sexual harassment; age; disability; citizenship; and veteran status. In addition, it is UT Southwestern policy to prohibit discrimination on the basis of sexual orientation, gender identity, or gender expression.

Copyright 2017.The University of Texas Southwestern Medical Center5323 Harry Hines Blvd., Dallas, Texas 75390Phone [phone]