Sr. Procurement Specialist

CTI and Associates, Inc.; Farmington Hills (MI); On-site; USD 95,000 - 135,000; Full time

Job summary

CTI and Associates, Inc. is seeking an experienced procurement and subcontract manager to support strategic sourcing and federal contracting activities. You will collaborate with program, engineering and finance teams to secure materials, manage subcontracts and ensure timely deliveries.

The role requires a strong background in government contracting, negotiation, and compliance, plus the ability to handle multiple contracts and complex flows with attention to detail and integrity.

Qualifications

• Bachelor's degree in a related field is required.
• 8+ years of procurement/subcontract management experience with federal or commercial contracts.
• Experience with federal contracting regulations and contract law is required.
• Satisfactory pre-hire drug screen and background check.
• Valid driver's license with a clean driving record.

Responsibilities

• Supports strategic sourcing including RFP prep, evaluation, price analysis and post award administration.
• Assist Business Development with subcontract input for proposals.
• Coordinate with program teams to forecast resources and procurement needs.
• Place purchase orders and subcontracts; review requisitions for accuracy and pricing.
• Manage supplier list, vendor communications and fulfillment to support project schedules.
• Resolve invoicing and shipment discrepancies with vendors; monitor funding burn rates.
• Prepare small business subcontracting plan reports and track subcontract closeout activities.
• Ensure compliance with contractual and regulatory requirements for subcontracting.

Skills

Federal Procurement Expertise

Negotiation Skills

Attention to Detail

Communication

Problem-Solving

Organizational Skills

Teamwork

Innovation

Education

Bachelor's degree in supply chain management, business administration, or a related field

8+ years of procurement and subcontract management experience (DOE/DoD or commercial contracts)

Certification in Federal Contracting (e.g., CFCM, DAWIA Level III) preferred

Job description

CTI and Associates, Inc. (CTI) is a provider of geotechnical and environmental consulting, engineering, remediation and construction services to federal, state, municipal and commercial clients across the United States. Our over 40 years of proven performance is a testament to CTI's ability to understand the complex issues facing our clients - and to hire and retain some of the finest talent in the industry.

Key Responsibilities

• Supports aspects of strategic sourcing, which may include Request for Proposal (RFP) preparation, proposal evaluation, price/cost analysis, subcontract negotiation and post award administration.
• Support Business Development with subcontract input for proposals.
• Compare and coordination of prices, specifications, and delivery dates to determine the best bid among potential suppliers.
• Coordinate with Program Management and Engineering teams to forecast resources and plan appropriate procurement measures to secure material when and as needed, making independent buy decisions using our established authority limits.
• Assist with updating and maintaining Approved Supplier List and help direct vendor reduction efforts as we focus on purchasing efficiency.
• Ensure the proper application and distribution of all required flow-downs to our suppliers, directed by our contracts.
• Place purchase orders and subcontracts for submitted approved purchase requisitions. Review requisitions and purchase documents for accuracy, pricing, and delivery.
• Assist Operations group with tracking and managing deliveries, including any schedule or technical changes of those supplies and components.
• Manage PO information by updating delivery dates, pricing or other required supplier information, including the execution of cancellations, return or replacement of material.
• Keep Program teams updated on status of orders which may affect project schedule, delivery, quality or price of material ordered.
• Work with our Finance and Contracts teams to resolve vendor invoicing and shipment discrepancies using our available record systems and subsequently to negotiate acceptable resolutions with our suppliers.
• Monitor subcontract funding burn rates and support EAC inputs
• Prepare, maintain, and submit Small Business Subcontracting Plan reports in accordance with contractual and federal requirements.
• Support subcontract closeout activities, ensuring all contractual, financial, and documentation requirements are completed accurately and in a timely manner.
• Administer and track Subcontractor Certified Payroll submissions to ensure compliance with contractual and regulatory requirements.
  Other reasonable directives, responsibilities and activities may change or be assigned at any time with or without notice.

Education, Experience and Requirements

• Bachelor's degree in supply chain management, business administration, or a related field (required).
• 8+ years of experience in procurement and subcontract management, specifically with DOE, DoD, or commercial contracts (required).
• Certification in Federal Contracting (e.g., CFCM, DAWIA Level III) (preferred).
• Proven experience with federal procurement regulations and contract law (required).
• Must receive a satisfactory pre-hire drug screen and background check.
• Must possess a valid Driver's License and clean driving record.
• Must be able to match the physical requirements.

Skills and Competencies

• Exhibits CTI values.

• Safety and Quality First. We foster ownership and accountability for the highest level of safety and quality. We are committed to zero incidents and continually improving our performance based upon our successes, lessons learned and industry best practices.
• Integrity and Ethics. We treat our people, clients and partners with integrity and respect and operate with honesty and transparency.
• Our People. We are a compassionate and collaborative organization that truly values our people. We strive to recruit, encourage, challenge and empower our people to deliver high-quality, sustainable and cost-effective solutions while providing rewarding career opportunities at all levels.
• Teamwork. We assemble high-performing, cross-functional teams involving our people and partners to achieve our clients' project goals and expectations.
• Innovation. We encourage and promote creative thinking that challenges the norm and brings about innovative solutions.

• Federal Procurement Expertise: Demonstrates a strong understanding of federal procurement regulations and contract law, ensuring compliance with DOE, DoD, and other federal guidelines.
• Negotiation Skills: Applies excellent negotiation tactics to secure favorable terms in contracts while maintaining compliance with government requirements.
• Attention to Detail: Exhibits meticulous attention to detail, reviewing and auditing contracts to ensure accuracy and adherence to legal standards.
• Communication: Uses superior written and verbal communication skills to interact effectively with internal teams, legal counsel, vendors, and clients, ensuring clear contract terms and expectations.
• Problem-Solving: Leverages strong problem-solving skills to address contract disputes and issues, ensuring timely and cost-effective resolutions.
• Organizational Skills: Manages multiple contracts simultaneously with excellent organizational skills, maintaining detailed records and tracking contract progress across various projects.

CTI is an Equal Opportunity Employer (EOE). Veterans Welcome!

All qualified applicants will receive consideration for employment without regard to age, race, sex, sexual orientation, gender identity, color, religion, national origin, protected veteran status, or on the basis of disability.