Sr. Practice Assistant

Mass General Brigham; Waltham (MA); On-site; USD 27,000 - 38,000; Full time

Job summary

Mass General Brigham's Outpatient Surgical Center in Waltham is seeking a Sr. Practice Assistant to support front-desk operations, patient reception, scheduling, and coordination of OR workflows to ensure smooth daily ambulatory surgery activities.

The role requires strong organization, customer service focus, and teamwork in a fast-paced environment, with a rotating schedule across early shifts Monday through Friday.

Qualifications

• High school diploma or equivalent required.
• 3–5 years of office experience required.
• Strong MS Office and tech skills with attention to detail.

Responsibilities

• Provide patient reception and administrative coordination.
• Schedule patient visits and manage check-in/out.
• Coordinate OR scheduling and supporting surgical workflows.
• Process billing forms and scan to EPIC.
• Serve as Super User for scheduling and billing systems.
• Handle prior authorizations, messages, and inquiries.

Skills

MS Office

Outlook

Word

Excel

PowerPoint

Office procedures

Phone system

Time management

Written communication

Message taking

Education

High School Diploma or Equivalent

Job description

Site: The General Hospital Corporation

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

Sr. Practice Assistant – MGH Outpatient Surgical Center (Waltham)

Join the MGH Outpatient Surgical Center in Waltham as a Sr. Practice Assistant, a key front-desk role supporting patients, providers, and surgical operations in a fast-paced ambulatory surgery environment. This position is responsible for patient reception, administrative coordination, and operating room (OR) scheduling, helping to ensure efficient daily surgical workflows and an exceptional patient experience. The role offers a unique rotating schedule, with team members alternating between 5:30 AM-2:00 PM and 7:30 AM-4:00 PM shifts, Monday through Friday. Ideal candidates are highly organized, customer-service focused, and thrive in a collaborative healthcare setting.

Summary

Performs administrative functions to support smooth and efficient clinical service and practice operations.

Performs administrative duties related to patient visits including scheduling, check-in, check-out duties (performs all duties of the other levels at highest proficiency level).

Make patient appointments and maintain appointment records.

Assist callers with routine inquiries and triage matters appropriately.

Process patient billing forms and scan documents to patient medical record (EPIC).

Acts as “Super User” for scheduling, registration and billing systems. Provides assistance and training to others in these areas.

May perform more complex or specialized functions (i.e. surgical scheduling, schedule changes/blocking) at more advanced competency level.

Handles, screens and/or takes messages related to prior authorizations, provider questions, prescription refills, and test results.

Additional responsibilities as assigned.

Hourly rates starting at $22.00

Qualifications

Education

High School Diploma or Equivalent required

Can this role accept experience in lieu of a degree?
No

Experience

3-5 years office experience required

Knowledge, Skills and Abilities

• Strong technology and MS Office skills – Advanced Outlook, Word, Excel, PowerPoint Knowledge of office operations and standards and understanding of office procedures including filing, copying, scanning, printing and faxing.
• Ability to use phone system and manage more non-routine phone calls and solve routine issues as appropriate.
• Communicating effectively in writing as appropriate for the needs of the audience and talking to others to convey information effectively.
• Understanding written sentences and paragraphs in work related documents, to correspond and communicate with others clearly and effectively (including composing/editing e-mail, memos and letters), and to take complete and accurate messages.
• Managing one’s own time and the time of others.
• Well organized and good time management skills to manage multiple tasks effectively, follow established protocols, and work within systems.
• Ability to proofread and edit written documents.

Additional Job Details (if applicable)

Remote Type

Onsite

Work Location

52 Second Avenue

Scheduled Weekly Hours

40

Employee Type

Regular

Work Shift

Day (United States of America)

Pay Range

$19.37 - $27.71/Hourly

Grade

4

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth.

EEO Statement:

1200 The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veterans Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership 'looks like' by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.