Sr. Payroll Supervisor

TransPak Inc.; San Jose (CA); On-site; USD 90,000 - 120,000; Full time

Job summary

A leading logistics company is seeking a Senior Payroll Supervisor in San Jose, California. The role involves overseeing multi-state and international payroll, ensuring compliance, and leading payroll teams. Candidates should have over 7 years of payroll experience, with strong leadership and advanced Excel skills. The position offers a dynamic work environment focused on collaboration and continuous improvement.

Qualifications

• 7+ years of progressive payroll experience, with at least 3 years in a supervisory role.
• Experience with payroll systems such as Dayforce, ADP, Workday, or other global software.
• Strong leadership, coaching, and team development abilities.

Responsibilities

• Manage multi-state and international payroll operations, ensuring compliance and accuracy.
• Lead, mentor, and develop the payroll team to meet standards.
• Collaborate on payroll system upgrades and process improvements.

Skills

Strong understanding of multi-state payroll regulations

Leadership and team development

Advanced Excel skills

Exceptional attention to detail

Excellent communication skills

Tools

Dayforce

ADP

Workday

Job description

Position Summary

The Senior Payroll Supervisor is responsible for leading the end-to-end payroll function across multi-state and international operations. This role ensures payroll accuracy, compliance, and timeliness while overseeing payroll staff, developing efficient processes, and partnering with cross-functional teams to support business and regulatory requirements. The Senior Payroll Supervisor also plays a key role in process improvement, internal controls, and supporting organizational initiatives.

Key Responsibilities

1. Payroll Operations Oversight:

• Direct and manage multi-state, international, and complex payroll operations, ensuring accuracy, timeliness, and compliance with all applicable regulations.
• Oversee payroll processing, including regular and off-cycle runs, tax filings, benefit deductions, and wage garnishments.
• Supervise payroll audits, bank reconciliations, and payroll integration with the general ledger.
• Review, approve, and release payrolls in compliance with internal controls, support year-end processes and audit requirements.
• Maintain complete and accurate payroll records to ensure audit readiness.
• Provide strategic oversight of compliance-related processes such as garnishments, benefit taxation, and unclaimed property.
• Lead, mentor, and develop the payroll team to ensure deadlines, accuracy, and service standards are consistently met.
• Oversee performance management, training, and succession planning to foster a skilled, accountable, and engaged team.
• Ensure compliance with time and attendance policies while supporting accurate labor reporting.
• Promote a culture of collaboration, accountability, and continuous improvement.

3. Compliance & Risk Management

• Ensure payroll compliance with federal, state, local, and international laws, as well as company policies.
• Serve as a point of contact for auditors and regulatory agencies, providing documentation and reports as needed.
• Monitor legislative and regulatory changes, implementing updates to payroll practices to mitigate risks.

4. Systems & Process Improvement

• Collaborate with HRIS, Finance, and IT on payroll system upgrades, testing, integrations, and new implementations.
• Identify and implement automation and process improvements to increase efficiency and reduce errors.
• Maintain and enhance internal controls and payroll process documentation.

5. Cross-Functional Collaboration & Reporting

• Partner with HR, Benefits, Finance, and Legal to ensure payroll processes align with business objectives and compliance standards.
• Provide accurate payroll data, analytics, and insights to leadership for decision-making.
• Support strategic initiatives, including reorganizations, mergers/acquisitions, and benefits changes.

Marginal Functions

• Maintain reliable and consistent attendance.
• Participate in special projects, task forces, or committees as assigned.

Qualification Requirements

• 7+ years of progressive payroll experience, including at least 3 years in a supervisory role.
• Strong understanding of multi-state and/or international payroll regulations, tax laws, and compliance standards.
• Experience with payroll systems such as Dayforce, ADP, Workday, or other global software’s.
• Advanced Excel skills and proficiency with payroll reporting.
• Strong leadership, coaching, and team development abilities.
• Exceptional attention to detail, problem-solving skills, and ability to meet tight deadlines.
• Excellent communication and collaboration skills.

Preferred Requirements

• Payroll Professional, with experience in multi-state or international payroll environments.
• Proficient in payroll and time & attendance systems, especially Dayforce and ADP platforms.
• Excellent customer service and communication skills across all organizational levels.
• Adaptable to dynamic environments, skilled in managing multiple priorities, and passionate about training and developing others.
• Strong analytical skills with the ability to interpret data and apply insights to payroll processes.
• Knowledgeable in tax reciprocity rules and payroll compliance regulations.