Sr Patient Access Representative - Premier Primary Care

Renown Health; Reno (NV); On-site; USD 50,000 - 80,000; Full time

Job summary

Renown Health in Reno, NV is seeking a Senior Patient Access Representative to lead registration and revenue cycle activities across hospital sites. You will educate departments, conduct audits, and maintain standard work while guiding teammates through complex accounts.

The role emphasizes compassionate patient interactions, process improvement, and collaboration with care teams to ensure accurate insurance coverage and timely authorizations.

Qualifications

• Must have working-level knowledge of the English language (reading/writing/speaking).
• Minimum 12 months as a Patient Access Representative or lead experience in lieu of direct experience.
• Acute hospital, surgical center, or outpatient center experience preferred; LEVL UP completion within first year.
• Renown Health LEVL UP program completed within the first year of hire; CHAA certification preferred.
• Proficiency with MS Excel and MS Word; EPIC experience preferred; typing 35–45 wpm.

Responsibilities

• Perform registration duties and ensure timely patient admissions and insurance authorizations.
• Lead education and onboarding of new hires; develop team through training and in-services.
• Monitor quality assurance, improve patient experience, and revise procedures with other Patient Access teams.
• Audit registrations and share results with leadership; help improve performance.
• Coordinate with leadership on department projects and resolve operational issues.
• Serve as a resource for day-to-day operations and patient service de-escalation.

Skills

English language proficiency

Team leadership

Communication

Education

LEVL UP program completed (Level 1)

CHAA Certification preferred

Tools

MS Excel

MS Word

EPIC system

Job description

Position Purpose

This position's primary role includes performing duties outlined in the Patient Access Representative job description and supporting the work of Patient Access Departments. Among other duties, this individual provides department education, performs registration audits, and creates / maintains standard work as designated by Patient Access Leaders. This role is also responsible for coordinating representatives' efforts to resolve complex accounts and ensuring representatives' interactions with patients are consistent and compassionate during the registration. The Patient Access Representative Senior may also be asked to lead projects, review productivity, and join committees as needed. This position may float to various admitting sites within the health system.

The Patient Access Representative Senior helps to monitor all registration and collection activities for the hospital and its affiliates and serves as a day-to-day resource for representatives, often working in coverage.

Nature and Scope

This position is responsible to conduct a comprehensive registration with minimal assistance, in person or by phone. This includes identifying all potential payer sources, including federal, state and county assistance programs, which will ensure reimbursement for the services being rendered. Whenever possible, such screening will be done prior to admission. The incumbent is responsible to ensure this process is expeditious, non-imposing and insurance authorizations completed meeting payer requirements. This position is accountable for timely coordination and accurate relay of information pertaining to patient admissions and insurance authorizations and potential denials by payers.

This position takes initiative to overcome roadblocks and prioritize workload, ensuring that accounts are financially secured and analyzed to ensure that all delays are identified and communicated to the appropriate personnel. The incumbent must use diplomacy in communicating effectively to patients, guardians, family members, physicians and co-workers. In addition, the incumbent is responsible to coordinate with the interdisciplinary teams to ensure a seamless registration process. The incumbent will be looked to as a primary resource for patient de-escalation and service recovery.

The responsibilities of the Patient Access Representative Senior include but is not limited to the following:

• Performing technical aspects of work (80%) within team area of responsibility while prioritizing time (20%) to allow for:
• Developing team members through group, as well as one-on-one, training and in-services.
• Facilitating, implementing, monitoring, and appropriately reacting to quality assurance mechanisms. (JACHO)
• Monitoring and developing workflows to improve Patient Experience.
• Developing and revising procedures relevant to the assigned area, coordinated with other Patient Access teams.
• Conducting registration audits and sharing results with representatives and department leadership; works with representatives to improve performance as necessary.
• Working with Patient Access Leadership to resolve operational issues.
• Communicating and tracking of progress towards meaningful goals.
• Ensuring patient financial liabilities are being properly estimated and provided to the patient. Produces education for Patient Access personnel to improve on financial collection techniques.
• Participating in and/or assisting with quality management processes.
• Working with Patient Access Leadership on department projects.
• Acting as a resource for day-to-day operational questions.
• Serving as customer service resource for walk-in patients in hospital lobby/patient registration area.
• Maintaining a thorough understanding of federal and state regulations, payer requirements, and third-party financial assistance programs.
• Having sufficient understanding of insurance protocols for referrals, co-payments, deductibles, allowances, etc., and analyzing information received to determine patients' out-of-pocket liabilities.
• Training and performing on-boarding of newly hired employees.

The position is required to meet goals and productivity standards set by management. This includes performing quality assurance controls to ensure the final product produces a clean claim and meeting collection goals. This position also performs other duties as assigned by their direct and indirect supervisor / manager / director.

This position is expected to show through their actions the highest level of professionalism in accordance with Renown's values of Integrity, Collaboration, Caring, and Excellence.

This position does not provide patient care.

Disclaimer

The foregoing description is not intended and should not be construed to be an exhaustive list of all responsibilities, skills and efforts or work conditions associated with the job. It is intended to be an accurate reflection of the general nature and level of the job.

Minimum Qualifications

Requirements - Required and/or Preferred

• Education:
  Must have working-level knowledge of the English language, including reading, writing, and speaking English.
• Experience:
  Requires the incumbent, at a minimum, to have been a Patient Access Representative for at least 12 months or, lead experience in lieu of Patient Access experience.
  Experience in acute hospital, surgical center, or outpatient center preferred.
  Completion of level 1 from the Retention and Development Program, "LEVL UP" preferred.
• License(s):
  None
• Certification(s):
  Renown Health Patient Access "LEVL UP" program completed within the first year of hire.
  Active CHAA Certification preferred.
• Computer / Typing:
  Must possess, or be able to obtain within 90 days, the computer skills necessary to complete online learning requirements for job-specific competencies, access online forms and policies, complete online benefits enrollment, etc. Thorough knowledge and proficiency with MS Excel and MS Word. Experience with EPIC system preferred. Typing skills of 35-45 words per minute.