Sr. Paralegal/Office Manager

Leeds Professional Resources; Jacksonville (FL); On-site; USD 70,000 - 95,000; Full time

Job summary

Leeds Professional Resources is seeking a Senior Paralegal / Office Manager to oversee daily legal operations while providing high-level paralegal support. The role balances complex litigation responsibilities with office management, client intake, and administrative leadership.

The ideal candidate has 5+ years of experience in a law firm and a background in personal injury, construction, or real estate law.

Qualifications

• Minimum 5 years of paralegal experience in a law firm.
• Experience in Personal Injury, Construction Law, Real Estate Law, or Commercial Litigation.
• Strong litigation experience from case inception through trial.
• Experience managing or assisting law firm office operations.
• Experience working in a small to mid-sized law firm.
• Excellent understanding of civil litigation procedures and court filing requirements.
• Strong organizational and communication skills.

Responsibilities

• Manage litigation matters from case inception through trial preparation and resolution.
• Draft, review, and file pleadings, motions, discovery requests and responses, subpoenas, notices, and correspondence.
• Coordinate discovery, including document production and organization.
• Prepare trial notebooks, exhibits, witness files, deposition summaries, and mediation materials.
• Coordinate depositions, hearings, mediations, and court appearances.
• Maintain litigation calendars and ensure compliance with court deadlines.
• Communicate with clients, opposing counsel, courts, experts, and vendors throughout the litigation process.
• Review medical records, contracts, construction documents, real estate records, and other case-related materials.
• Conduct legal research and assist attorneys with case strategy and trial preparation.

Skills

Litigation support

Client intake

Office management

Legal research

Contract review

Paralegal coordination

Tools

Microsoft Office

Case management software

Job description

Our client, a growing boutique law firm, is seeking an experienced Senior Paralegal / Office Manager to oversee daily legal operations while providing high-level paralegal support. This individual will serve as a key member of the firm, balancing complex litigation responsibilities with office management, client intake, and administrative leadership.

The ideal candidate will have 5+ years of experiencein a law firm environment with a background in personal injury, construction law, and/or real estate law. Experience supporting litigation matters, managing office operations, and working in a small to mid-sized law firm is highly preferred.

Key Responsibilities

Litigation & Paralegal Support

• Manage litigation matters from case inception through trial preparation and resolution
• Draft, review, and file pleadings, motions, discovery requests and responses, subpoenas, notices, and correspondence
• Coordinate and manage all phases of discovery, including document production and organization
• Prepare trial notebooks, exhibits, witness files, deposition summaries, and mediation materials
• Coordinate depositions, hearings, mediations, and court appearances
• Maintain litigation calendars and ensure compliance with court deadlines
• Communicate with clients, opposing counsel, courts, experts, and vendors throughout the litigation process
• Review medical records, contracts, construction documents, real estate records, and other case-related materials
• Conduct legal research and assist attorneys with case strategy and trial preparation

Office Management

• Oversee the daily operations of the law firm and ensure efficient workflow across the office
• Supervise administrative staff and assist with training and onboarding
• Manage office procedures, policies, and operational efficiencies
• Coordinate vendor relationships, office supplies, and facility needs
• Assist with budgeting, billing coordination, and vendor invoices
• Maintain confidential client files and ensure compliance with firm policies

Client Intake & Case Management

• Serve as the primary point of contact for prospective and existing clients
• Conduct initial client intake interviews and gather relevant documentation
• Evaluate new matters and coordinate attorney consultations
• Open new files and maintain accurate case management recordsEnsure exceptional client communication throughout the life of each case

General Counsel / Business Support

• Assist attorneys with contract review and preparation
• Support matters involving corporate governance, construction contracts, and real estate transactions
• Maintain legal documentation and corporate records
• Coordinate with outside vendors, consultants, and experts as needed

Qualifications

• Minimum 5 years of paralegal experience in a law firm setting
• Experience in Personal Injury, Construction Law, Real Estate Law, or Commercial Litigation
• Strong litigation experience from case inception through trial
• Previous experience managing or assisting with law firm office operations
• Experience working in a small to mid-sized law firm
• Excellent understanding of civil litigation procedures and court filing requirements
• Strong organizational, time management, and multitasking skills
• Exceptional written and verbal communication skills
• High level of professionalism and discretion with confidential information
• Proficiency with Microsoft Office Suite and legal case management software