Sr. Occupancy Planner

Cushman & Wakefield; Santa Clara (CA); On-site; USD 139,000 - 163,000; Full time

Job summary

Cushman & Wakefield is seeking a Sr. Occupancy Planner to lead space planning initiatives for a bank account’s retail properties. You will create master plans, analyze data, and coordinate with Moves Add Change to ensure accurate space allocations.

You will develop scenarios, communicate with senior stakeholders, and deliver compelling space strategies. This role emphasizes analytical rigor, collaboration, and strategic thinking.

Qualifications

• Bachelor’s Degree or a combination of education and experience in space planning.
• 5+ years’ experience in a corporate real estate environment.
• MS Excel, PowerPoint, AutoCAD and CAFM proficiency at an intermediate level.

Responsibilities

• Support the Space Planning Lead and Workplace Strategist with master space plan creation.
• Manage space planning activities and space allocations for day-to-day needs.
• Ticket management for New Hire, space, move and other requests in the region.
• Execute, track and report on space allocations with Moves Add Change team.
• Develop relocation strategies and communicate with internal customers.
• Create planning scenarios using qualitative and quantitative information.
• Provide in-depth analysis to support space strategies and scenario planning.
• Build relationships with business contacts to align space needs with solutions.
• Update space stacking plans, floor block plans, and conduct space analysis.

Skills

Space planning

Negotiation

Presentation skills

Analytical thinking

Project management

Team collaboration

Communication

Attention to detail

Autonomy

Problem solving

Education

Bachelor’s Degree

5-10 years space/occupancy planning experience

Tools

AutoCAD

CAFM software

MS Excel

PowerPoint

Job description

Job Title

Sr. Occupancy Planner

Job Description Summary

The Senior Space and Occupancy Planner is responsible for developing creative planning solutions for a client’s regional portfolio which includes critical analysis, information and data management, extensive customer communications and negotiations, resulting in the ultimate customer experience.

This person will work with the Space Planning Manager in developing real estate portfolio scenarios, strategic and tactical planning, development of move plans and be a key part in driving the analysis of the data that drives solutions for our real estate strategy. This role is instrumental in the development of relationships with key business contacts to align business needs and their space requirements with space solutions.

Job Description

Job Responsibilities:

• Support the Space Planning Lead and Workplace Strategist with the creation of the master space plan for a bank account’s retail properties
• Manage space planning activities and space allocations in support of day-to-day business unit needs.
• Ticket management for New Hire, space, move and/or other requests for specific ticket types in assigned region.
• Execute, track and report on space allocations in conjunction with the Moves Add Change team and ensure all changes are updated in the CAFM (space management) system.
• Create relocation strategies and solutions for our internal customers and communicate effectively with all parties involved in each exchange.
• Develop various planning scenarios by using qualitative and quantitative information, packing for delivery to move add change team, client leadership and business unit space champions.
• Be comfortable with providing in-depth analysis to support space strategies and scenario planning.
• Develop strong relationships with business contacts to understand product area focus, business adjacencies, and departmental reorganizations.
• Update and establish space stacking plans and floor block plans, conduct space analysis, and create various planning options.
• Prepare and present space management data for reporting.
• Develop presentations that include visualization of space data; structure and approach for PPT/keynote presentations should be very clear; always include goal and purpose, focused, relevant, and specific content.
• Ability to develop presentations that tell a complete, comprehensive but concise and relevant story, along with ability to present to internal team and/or broader audience with confidence.
• Walk through spaces to document and validate occupancy as required.
• Enthusiastically provide options and creative solutions to maximize space utilization and group productivity, foreseeing issues before they develop.
• Develop and implement alternative space solutions that are over capacity or need to expand.
• Integrate and understand furniture solutions as part of the solve for the space issues.
• Keep on top of industry benchmarking and share innovative solutions with the team.
• Creates new space layouts and suggests workplace improvements in response to client business needs and ways of working requirements.
• Develops pilot projects to introduce new innovations and changes to the workplace model.
• Makes recommendations to enhance operational efficiency, service delivery, cost savings, and asset utilization.
• Collaborates with Real Estate Portfolio Strategist, Project Management, Occupancy Planners and other CRE team members.

Skills Needed:

• Excellent customer service and negotiation skills providing premier services are a mandatory requirement of this position.
• Thrives on working in a fast-paced environment, work collaboratively across functions and meet aggressive deadlines
• Excellent verbal aptitude, presentation, and communication skills and be comfortable presenting to all levels of the organization.
• Well organized, self-directed, and able to balance multiple planning projects.
• Proactive and solution focused with experience in managing projects of varied scope and complexity.
• Enjoy working in a team environment with smart and creative individuals, a team player is a must, with the ability to also work independent and autonomous.
• Possesses strong analytical skills and the ability to develop conclusions and recommendations.
• Demonstrates proficiency in architectural and engineering drawings, concepts & design.
• Demonstrates a working knowledge of various office furniture systems.
• Excellent customer service and interpersonal relationship skills.
• Able to build strong relationships with internal and external partners to deliver effective services.
• Strong oral, written and presentation skills along with a strong attention to detail and quality.
• Assumes ownership of requests to ensure successful completion.
• Ability to handle concurrent projects with minimal supervision and direction.

Qualifications:

• Bachelor’s Degree and/or a combination of 5-10 years of space and occupancy planning experience.
• Minimum of five years’ experience in a corporate real estate environment.
• MS Excel, PowerPoint, AutoCAD and relevant (applied) CAFM proficiency required, Intermediate Level at minimum.

AAP/EEO STATEMENT

C&W provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Further, the company takes affirmative action to ensure that applicants are employed and employees during employment are treated without regard to any of these characteristics. Discrimination of any type will not be tolerated.

OTHER DUTIES

This job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications.

The company will not pay less than minimum wage for this role.

The compensation for the position is: $ 138,686.00 - $163,160.00

Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email [e-mail]. Please refer to the job title and job location when you contact us.

INCO: "Cushman & Wakefield"