Director, Space and Occupancy Planning

Cushman & Wakefield; San Juan (PR); On-site; USD 128,000 - 150,000; Full time

Benefits offered by this job

Health, vision, and dental insurance

Retirement plan

Paid time off

Job summary

Cushman & Wakefield in San Juan, Puerto Rico seeks a Director of Space and Occupancy Planning to oversee occupancy planning for client portfolios, develop space layout options, and coordinate relocations. The role emphasizes data-driven space management, site audits, and cross-functional collaboration with CRE teams.

Responsibilities include leading move requests, creating migration plans, and presenting solutions to clients, while ensuring accurate occupancy data and alignment with corporate

Qualifications

• 7-10 years of related experience.
• Minimum 5 years in a corporate team environment.
• Experience developing site occupancy plans and short/long term scenarios.
• BA/BS in a related discipline is required.

Responsibilities

• Oversees all facility space and personnel move requests to maximize space efficiency.
• Maintains relationships with client lines of business to understand requirements.
• Recommends improvements for operational efficiency and asset utilization.
• Collaborates with CRE team members on planning and execution.
• Develops migration plans and sequencing for relocations.
• Organizes data and creates planning documents for client approval.
• Ensures space management system reflects current occupancy.
• Interfaces with Move Manager and Project Manager as needed.

Skills

Project management

Data analysis

Communication

Team player

Attention to detail

Relationship building

Presentation skills

Time management

Problem solving

Education

BA/BS in Architecture, Interior Design, CRE & Facilities

Tools

MS Excel

Powerpoint

AutoCad

IWMS (Serraview, Archibus, iOffice)

Job description

Job Title

Director, Space and Occupancy Planning

Job Description Summary

The Director of Space Planning & Occupancy primary focus is to oversee and provide tactical occupancy planning expertise in support of supply, capacity, and demand of Client’s portfolio of space in a specific geographic region. The planner will generate space layout options and group reorganization options in response to business needs. Activities will consist of day-to-day change requests, project space planning and solution development, project support including client relationship manager and project coordination, site strategy support related to space and occupancy analysis, solution outcomes and utilization metrics.

Job Description

Essential Responsibilities:

• Oversees all facility space and personnel move requests within assigned territory to maximize space efficiencies while implementing solutions in-line with client lines of business and corporate real estate goals
• Establishes and maintains relationships with various client lines of business to understand their requirements and the impacts to the portfolio
• Makes recommendations to enhance operational efficiency, service delivery, cost savings, and asset utilization
• Collaborates with Strategy, Project Management, Facility Management and other CRE team members on all efforts
• Interfaces with Client to develop options, finalize project concepts and prepare final documents for client approval
• Serves as the primary client contact for relocation requests and collaborates with Move Manager to ensure client needs are met
• Oversees group moves and moves with special requirements. Coordinates with Move Managers, and presents solutions to client
• In conjunction with Project Manager and Move Manager, develops migration plans and sequencing of group-level relocations
• Organizes all data into approved formats for planning and hand off purposes, including planning power point documents, proposed spreadsheet data and written descriptions of solutions
• Ensures that the space management system accurately reflects current occupancy for assigned territories, and is updated to include new information obtained from site audits, A&I partners, CRE project managers and other valid sources
• Maintains space management data that supports development of space allocation plans
• Reviews and approves / or makes alternate recommendation for reconfiguration requests in assigned territory
• Engage Furniture Coordinator, Workplace Strategist, Move Manager and Project Manager as needed for scoping and cost related to FF&E activity

Key Competencies:

• Managing and reporting accurate and up-to-date space and occupancy related data
• Thrives on working in a fast-paced environment, work collaboratively across functions to meet deadlines
• Excellent verbal aptitude, presentation, and communication skills and be comfortable presenting to all levels of the organization.
• Well organized, self-directed and able to balance multiple planning projects.
• Proactive and solution focused with experience in managing projects of varied scope and complexity.
• Enjoy working in a team environment with smart and creative individuals, a team player is a must, with the ability to also work independent and autonomous.
• Possesses strong analytical skills and the ability to develop conclusions and recommendations.
• Demonstrates proficiency in architectural and engineering drawings, concepts & design.
• Demonstrates a working knowledge of various office furniture systems.
• Excellent customer service and interpersonal relationship skills.
• Able to build strong relationships with internal and external partners to deliver effective services.
• Strong oral, written and presentation skills along with a strong attention to detail and quality.
• Assumes ownership of requests to ensure successful completion.
• Ability to handle concurrent projects with minimal supervision and direction.
• MS Excel, Powerpoint, AutoCad, IWMS (Serraview, Archibus, iOffice)
• Ability to track all work and key metrics
• Ability to effectively interpret and apply policy and procedure
• Basic understanding of Corporate Real Estate and Financial concepts

Important Experience:

• 7-10 years of related experience
• Minimum 5 years of experience in a corporate team environment
• Management, coordination, execution of day to day service requests
• Experience in communicating with all levels of management
• Experience in reviewing architectural and engineering drawings, concepts & design
• Development of site occupancy plans for short term and long-term scenarios to include: supply and demand: analysis of forecasted headcount, seat supply projections, supporting graphs, stacking plans, move scenarios, challenges and pros/cons for scenarios/recommendations

Education:

• BA/BS degree in a related discipline or field of study (i.e. Architecture, Interior Design, Corporate Real Estate & Facilities Management Planning/Coordination, Facilities, Project or Construction Management, etc.)

AAP/EEO Statement:

C&W provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Further, the company takes affirmative action to ensure that applicants are employed and employees during employment are treated without regard to any of these characteristics. Discrimination of any type will not be tolerated.

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications.

The company will not pay less than minimum wage for this role.

The compensation for the position is: $ 127,500.00 – $150,000.00

Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email [e-mail] . Please refer to the job title and job location when you contact us.

INCO: “Cushman & Wakefield”