Sr. Medical Education Specialist (Neuro)

Penumbra, Inc.; Alameda (CA); On-site; USD 100,000 - 150,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

AD&D

Disability insurance

401(k) with employer match

Paid parental leave

Holidays

Paid vacation

Paid sick time

Job summary

Penumbra, Inc. in Alameda, CA, seeks a Sr. Medical Education Program Specialist to lead medical education programs for neurovascular products. You will plan, execute, and manage logistics and on-site activities, coordinating with sales, faculty, and vendors while ensuring regulatory compliance and FDA guidelines.

You'll develop agendas, templates, and speaker materials, mentor junior staff, analyze program outcomes, and report quarterly to leadership. Significant travel (60%+) is required.

Qualifications

• Bachelor's degree with 5+ years of relevant medical education and clinical experience or an equivalent combination of education and experience.
• Experience managing multiple complex programs and events in a fast-paced regulatory environment.
• Proactive communication and timely execution is essential for success in this role.

Responsibilities

• Collaborate with the Medical Education Director, Programs Managers, and Operations Manager to align execution with strategy.
• Lead all aspects of program planning to execution, including agenda creation, attendee registration, logistics, and on-site support.
• Develop and maintain standard templates and speaker decks to ensure consistency across programs.
• Ensure compliance with FDA guidelines and company policies across all programs.
• Deliver quarterly updates to Area Directors and sales teams with program analysis and recommendations for improvements.

Skills

Program management

Medical education

Regulatory compliance

On-site management

Logistics planning

Vendor coordination

Communication skills

MS Excel

Education

Bachelor's degree

Tools

MS Word

Excel

PowerPoint

Job description

Penumbra's Medical Education team designs and delivers innovative programs that equip healthcare professionals with the knowledge and skills needed to effectively use our technologies in treating some of the most devastating diseases.

The Sr. Medical Education Program Specialist is responsible for leading, planning and executing assigned Medical Education programs for Penumbra's Neurovascular product lines and applicable therapies by driving timely execution of logistics and on-site management without on-site supervision. This person has significant interaction and collaboration with sales and marketing leadership, physician faculty, and other external customers and third-party vendors to provide critical support and guidance throughout the life cycle of the program to meet medical education and clinical objectives. The Sr. Medical Education Program Specialist must ensure all programs and events are completed in compliance with all legal, regulatory and HCC policies.

What You’ll Work On

• Collaborate regularly with the Medical Education Director, Programs Managers, and Operations Manager to ensure program execution and process implementation are aligned with overall Medical Education strategy.
• Partner with product team to align education with clinical messaging and product strategy, including aligning marketing initiatives.
• Lead all aspects of program planning to execution, including agenda and content creation, attendee registration, logistics coordination, and on-site clinical support for programs such as CE program, workshops, case observations, and other national/regional educational events
• Collaborate with leadership to maintain standard program templates and update new templates for pilot programs.
• Maintain and update agenda templates and speaker slide decks as needed to ensure consistency and quality across programs.
• Develop and maintain a structure to facilitate onsite support for programs.
• Ensure compliance of all programs per the FDA and company-specified guidelines.
• Deliver and provide quarterly updates to the Area Directors and their respective sales team on analysis of programs and provide guidance on medical education resources.
• Develop and analyze program metrics, attendee feedback, utilization trends, and educational outcomes to identify opportunities for process improvement and increased program effectiveness
• Build and maintain key relationships with faculty, sales, inter-departmental teams, and third-party vendors.
• Ensure HCC requests are completed in a timely manner to support each program and coordinate timely expense submissions to Operations team and compliance, abiding by the Sunshine Act, as appropriate.
• Guide and mentor, in partnership with managers, both new and existing Medical Education Program Coordinators, Associates, and Specialists by sharing best practices and current protocols to support their professional development.
• Achieve and maintain clinical and disease state knowledge to create effective and accurate learning solutions for Medical Education. Understand the applicability of competing products to the treatment of diseases and medical conditions.
• Adhere to the Company's Quality Management System (QMS) as well as domestic and global quality system regulations, standards, and procedures.
• Understand relevant security, privacy and compliance principles and adhere to the regulations, standards, and procedures that are applicable to the Company.
• Ensure other members of the department follow the QMS, regulations, standards, and procedures.
• Perform other work-related duties as assigned

What You Contribute

• Bachelor's degree with 5 + years of relevant medical education and clinical experience or an equivalent combination of education and experience.
• Combination of relevant medical education and clinical experience preferred
• Experience managing multiple complex programs and events simultaneously in a fast-paced, highly regulated environment.
• Proactive communication and timely execution are essential for success in this role.
• Strong oral, written, and interpersonal communication skills
• High degree of accuracy and attention to detail
• Proficiency with MS Word, Excel, and PowerPoint
• Excellent organizational skills with ability to prioritize assignments while handling various projects simultaneously

Working Conditions General office environment. Business travel from 60% or more (including weekends). Potential exposure to blood-borne pathogens. Requires some lifting and moving of up to 50 pounds. Must be able to move between buildings and floors. Must be able to remain stationary and use a computer or other standard office equipment, such as a printer or copy machine, for an extensive period of time each day. Must be able to read, prepare emails, and produce documents and spreadsheets. Must be able to move within the office and access file cabinets or supplies, as needed. Must be able to communicate and exchange accurate information with employees at all levels on a daily basis.

Annual Base Salary Range: $100,000 - $150,000

This is the pay range for a high-cost labor market; if hired in another region, there will be a difference in pay range. We offer a competitive compensation package plus a benefits and equity program, when applicable. Individual total compensation will vary based on factors such as qualifications, skill level, competencies, and work location.

What We Offer

• A collaborative teamwork environment where learning is constant, and performance is rewarded.
• The opportunity to be part of the team that is revolutionizing the treatment of some of the world's most devastating diseases.
• A generous benefits package for eligible employees that includes medical, dental, vision, life, AD&D, short and long-term disability insurance, 401(k) with employer match, paid parental leave, eleven paid company holidays per year, a minimum of fifteen days of accrued vacation per year, which increases with tenure, and paid sick time in compliance with applicable law(s).

Penumbra, Inc., headquartered in Alameda, California, is a global healthcare company focused on innovative therapies. Penumbra designs, develops, manufactures, and markets novel products and has a broad portfolio that addresses challenging medical conditions in markets with significant unmet need. Penumbra sells its products to hospitals and healthcare providers primarily through its direct sales organization in the United States, most of Europe, Canada, and Australia, and through distributors in select international markets. The Penumbra logo is a trademark of Penumbra, Inc.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability, military or veteran status, or any other characteristic protected by federal, state, or local laws.

If you reside in the State of California, please also refer to Penumbra's Privacy Notice for California Residents.

For additional information on Penumbra's commitment to being an equal opportunity employer, please see Penumbra's AAP Policy Statement.