Medical Education Program Associate

Penumbrainc; Alameda (CA); Hybrid; USD 71,000 - 90,000; Full time

Benefits offered by this job

Competitive compensation package

Benefits and equity program

Paid holidays and vacation

Job summary

Penumbra, Inc. in Alameda, California is seeking an Events Coordinator to support Medical Education programs, including CE forums, fellows meetings, national summits, and virtual webinars. This role blends logistics, project management and stakeholder coordination.

Responsibilities cover coordinating site contracts, assembling materials, managing registrations and travel, and providing on-site support. A bachelor’s degree with 1+ year experience is required, with strong communication and MS

Qualifications

• Bachelor's degree with 1+ year of relevant experience
• Event planning experience a plus
• Strong oral, written and interpersonal communication skills
• Proficiency with Microsoft Word, Excel, PowerPoint and other standard office tools
• Excellent organizational, time management and prioritization skills
• Ability to interact with physicians and healthcare professionals professionally
• Creative, self-motivated, proactive, intuitive and flexible
• Experience in medical device/pharma/regulated industry preferred

Responsibilities

• Coordinate logistics for Medical Education programs, including planning, site contracting and in-person/virtual execution
• Assemble, ship and distribute course materials for timely delivery
• Support program registration and attendee communications
• Coordinate with third-party vendors and travel agencies to ensure successful events
• Provide on-site support with travel as needed (including weekends)
• Assist with assembling presentation and educational materials
• Maintain inventory of all course materials and demo products
• Support CE credit programs and adhere to QMS regulations
• Understand and apply privacy, security, and compliance principles
• Perform other duties as assigned

Skills

Event planning

Communication

Microsoft Office

Organization

Attention to detail

Education

Bachelor's degree

Tools

Microsoft Word

Excel

PowerPoint

Job description

What You’ll Work On

• Collaborate with the Medical Education team to effectively support a wide range of Medical Education Programs, including but not limited to dinners, virtual webinars/meetings, PEER meetings, Continuing Education (CE) Forums, Fellows Meetings, National Summits, and Case Observations. Responsibilities include:
  • Coordinating logistics for programs, including planning, site contracting, and facilitating seamless execution of in-person and virtual components
  • Assembly, shipment, and distribution of course materials to ensure timely delivery and preparedness
  • Supporting program registration and travel processes, including attendee communications and confirmations
• Facilitate key relationships with third party vendors like travel agencies, rideshare/car service companies and other vendors who provide key services to ensure successful execution of medical education programs.
• Provide on-site support for Medical Education Programs as and when required. There will be local as well as out-of-state travel over weekends.
• Assist with assembling presentation and educational materials in support of physician and customer programs for medical education.
• Prepare and maintain inventory of all necessary course materials and demo products where needed.
• Support Professional Education CE credit programs.
• Adhere to the Company’s Quality Management System (QMS) as well as domestic and global quality system regulations, standards, and procedures.
• Understand relevant security, privacy and compliance principles and adhere to the regulations, standards, and procedures that are applicable to the Company.
• Ensure other members of the department follow the QMS, regulations, standards, and procedures.
• Perform other work-related duties as assigned

What You Contribute

• Bachelor's degree with 1+ year of relevant experience, or equivalent combination of education and experience
• Event planning experience a plus
• Strong oral, written and interpersonal communication skills
• A high degree of accuracy and attention to detail, and proficiency with Microsoft Word, Excel, PowerPoint, and other standard office tools are required
• Excellent organizational, time management and prioritization skills.
• Ability to interact with physicians and healthcare professionals in a professional manner
• Must be creative, self-motivated, proactive, intuitive, organized, and flexible
• Medical device, pharmaceutical, biotech, or other regulated industry experience desired

Working Conditions

General office environment. Requires some lifting and moving of up to 50 pounds. Hybrid work schedule. Willingness and ability to work on site at headquarters at least 3 times a week. Up to 50% travel (U.S.) including weekends. Ability to work a varied schedule, as needed, which may include evenings and weekends. Potential exposure to blood-borne pathogens. Must be able to move between buildings and floors. Must be able to remain stationary and use a computer or other standard office equipment, such as a printer or copy machine, for an extensive period of time each day. Must be able to read, prepare emails, and produce documents and spreadsheets. Must be able to move within the office and access file cabinets or supplies, as needed. Must be able to communicate and exchange accurate information with employees at all levels on a daily basis.

Annual Base Salary Range: $71,000 - $90,000

We offer a competitive compensation package plus a benefits and equity program, when applicable. Individual total compensation will vary based on factors such as qualifications, skill level, competencies, and work location.

What We Offer

• A collaborative teamwork environment where learning is constant, and performance is rewarded.
• The opportunity to be part of the team that is revolutionizing the treatment of some of the world's most devastating diseases.
• A generous benefits package for eligible employees that includes medical, dental, vision, life, AD&D, short and long-term disability insurance, 401(k) with employer match, paid parental leave, eleven paid company holidays per year, a minimum of fifteen days of accrued vacation per year, which increases with tenure, and paid sick time in compliance with applicable law(s).

Penumbra, Inc., headquartered in Alameda, California, is a global healthcare company focused on innovative therapies. Penumbra designs, develops, manufactures, and markets novel products and has a broad portfolio that addresses challenging medical conditions in markets with significant unmet need. Penumbra sells its products to hospitals and healthcare providers primarily through its direct sales organization in the United States, most of Europe, Canada, and Australia, and through distributors in select international markets. The Penumbra logo is a trademark of Penumbra, Inc.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability, military or veteran status, or any other characteristic protected by federal, state, or local laws.

If you reside in the State of California, please also refer to Penumbra's Privacy Notice for California Residents.

For additional information on Penumbra’s commitment to being an equal opportunity employer, please see Penumbra's AAP Policy Statement.