Sr. Medical Admin Secretary, Regional Float Pool, 32 Hours, Days

UMass Memorial Medical Group; Worcester (MA); On-site; USD 24,000 - 44,000; Part time

Benefits offered by this job

Signing bonus (eligible)

Job summary

UMass Memorial Health is seeking a Regional Float, Medical Secretary to support multiple Community Medical Group sites in Marlborough, Westborough, Worcester and Bolton. The 32-hour week position includes full benefits and a daytime schedule, with travel to sites within the region as required.

You will perform scheduling, transcription, and admin duties for physicians and staff, coordinate office activities, and assist with patient registration and insurance verification.

Qualifications

• 6-12 months medical secretarial/office training
• 2-3 years medical secretarial/administrative support experience
• Software used: Medi-Tech, IDX, Lynx, MS Office

Responsibilities

• Coordinate medical office activities and staff; training, scheduling, process improvements, and performance monitoring
• Transcribe medical reports from dictation and prepare correspondence and memos
• Assist with meetings as recording secretary; coordinate residency/education programs
• Coordinate care coordination and open communication between physicians, staff, and patients
• Work across Community Medical Group sites as needed

Skills

Medical secretarial

MS Office

Travel to sites

Education

High School diploma

Tools

Medi-Tech

IDX

Lynx

Job description

Are you an internal caregiver, student, or contingent worker/agency worker at UMass Memorial Health?

Exemption Status:

Non-Exempt

Hiring Range:

$17.06 - $32.23 (based on a full time schedule of 40 hours per week).

Please note that the final offer will vary based on scheduled hours. Compensation for part-time or reduced schedules will be prorated based on scheduled weekly hours, experience, skills, qualifications, and internal equity considerations.

Schedule Details:

Friday, Monday, Thursday, Tuesday

Scheduled Hours:

Monday, Tuesday, Thursday and Friday 8:30 am - 5:00 pm. Exact times may vary based on operational need.

Shift:

1 - Day Shift, 8 Hours (United States of America)

Hours:

32

Cost Center:

34000 - 2901 CMG Administration

This position may have a signing bonus available a member of the Recruitment Team will confirm eligibility during the interview process.

Everyone Is a Caregiver

At UMass Memorial Health, everyone is a caregiver - regardless of their title or responsibilities. Exceptional patient care, academic excellence and leading-edge research make UMass Memorial the premier health system of Central Massachusetts, and a place where we can help you build the career you deserve. We are more than 20,000 employees, working together as one health system in a relentless pursuit of healing for our patients, community and each other. And everyone, in their own unique way, plays an important part, every day.

Performs secretarial and administrative support services for assigned physicians/faculty/ medical service line chiefs where the work requires a thorough knowledge of medical office procedures and UMMHC business and academic administrative practices. Duties involve interfaces with faculty; medical staff, patients, and various UMMHC administrative management and staff, which require considerable tact and diplomacy. May coordinate associated medical office activities and assigned staff.

This position will have responsibility to work at numerous Community Medical Group locations within a region filling in as needed.

I. Major Responsibilities

• 1. May perform duties to coordinate medical office activities and staff as assigned, to include training, and scheduling the work of assigned employees, recommending processing improvements and implementing new procedures, and monitoring employee performance.
• 2. Transcribes medical reports for physicians from dictation. Produces correspondence, reports, memos, etc. from dictation drafts, models, etc. Proof reads/edits manuscripts, grant applications, academic and professional papers, and other material for appropriate grammar, spelling, format and style.
• 3. May attend meetings in capacity of recording secretary. Distributes meeting agenda and minutes.
• 4. May serve as coordinator of divisional residency, fellowship, clerkship, and/or graduate or undergraduate education programs.
• 5. Composes, or selects standard form letters for physicians' response to routine inquiries and procedures, such as back-to-work authorizations.

II. Position Qualifications

License/Certification/Education:

Required:

• 1. Requires a High School diploma,
• 2. Requires MA driver's license and reliable transportation to travel to Community Medical Group sites within a specific region.

Experience/Skills:

Required:

• 1. 6-12 months additional specialized medical secretarial/medical office training and 2-3 years of medical secretarial/administrative support experience.
• 2. Software used: Word processing, spreadsheet, presentation graphics, database, Medi-Tech, IDX, Lynx, etc.
• 3. Must be willing to travel outside assigned region occasionally when required to do so.

Unless certification, licensure or registration is required, an equivalent combination of education and experience which provides proficiency in the areas of responsibility listed in this description may be substituted for the above requirements.

III. Physical Demands and Environmental Conditions:

Work is considered sedentary. Position requires work indoors in a normal office environment.

Looking for a challenge? We have an exciting opportunity working as a Regional Float, Medical Secretary. Office locations include: Marlborough, Westborough, Worcester and Bolton. This is a great learning experience.

This 32 hour, fully benefited regional float position offers a generous differential plus base pay.

Major Responsibilities

• 1. Patient Scheduling, Registration, and Coordination
• - Schedules and coordinates inpatient and outpatient visits, procedures, and diagnostic testing, collaborating with patients, caregivers, and ancillary services to ensure accuracy and timeliness.
• - Registers patients, verifies insurance coverage and eligibility, and secures required referrals or authorizations.
• - Assists with new patient intake, including collecting demographic and insurance information.
• - Identifies urgent patient‑care needs and escalates to providers or clinical staff as a