Sr. Manager, Grants Management Shared Services

Oxfam America; Washington (District of Columbia); Hybrid; USD 80,000 - 120,000; Full time

Job summary

Oxfam America seeks a Sr. Manager for grants management, responsible for leading a project team and ensuring compliance and quality in financial management. The ideal candidate will have extensive experience in grants and project management, be committed to equity and inclusion, and contribute to non-profit initiatives that align with Oxfam’s mission.

Qualifications

• 7+ years of experience in grants management and related administrative functions.
• Exceptional written and verbal communication skills.
• Advanced project management skills and/or certification.

Responsibilities

• Leads a team of grants management project staff and oversees project assignments.
• Ensures quality financial management and compliance for grants and sub-awards.
• Collaborates across teams for efficient grant implementation and reporting.

Skills

Grants Management

Project Management

Collaboration

Communication

Problem-Solving

Attention to Detail

Customer Service

Education

Bachelor’s degree in international development, nonprofit administration, business, or related field

Tools

Microsoft tools

grant management and ERP systems

CRM tools

Asana

Job description

Company Description

Oxfam is a global organization that fights inequality to end poverty and injustice. We offer lifesaving support in times of crisis and advocate for economic justice, gender equality, and climate action. We demand equal rights and equal treatment so that everyone can thrive, not just survive.

Job Description

COORDINTES WITH

Resource Development leadership (RDL); Oxfam America (OUS) Program leadership, OUS Finance Department, Technology and Information Management (TIM) department; Oxfam confederation staff, and as appropriate, external auditors, consultants, and other actors.

PURPOSE OF THE POSITION

The Sr. Manager leads a team of grants management project staff in support of both Oxfam America’s policy & practice projects and Oxfam Confederation programs funded through U.S. foundations and other donors, as well as general support grants to Oxfam countries, clusters, regions and affiliates.

PRIMARY RESPONSIBILITIES

Staff and Team management
•Directly supervises 2–3 grants management staff, supporting their project assignments, development, and performance.
•Allocates team workload and ensures grants are appropriately staffed.
•Provides onboarding and training to new team members, including fixed-term and project-specific staff.

Portfolio Oversight and Management
•Working closely with RDL (and applicable Program leads) on the opportunity pipeline providing proposal development support as needed and ensures projects are staffed appropriately, stewarded in a quality manner, on time, on budget throughout implementation and close-out, and in accordance with OUS and donor policies and procedures.
•Ensures that awards, budgets and reporting schedules are set up in Oxfam America’s finance and award management systems in a timely manner and that related information is updated during the project if changes/amendments are required.
•Liaises with the Associate Director of Award Management & Compliance and Director of Accounting & Finance to ensure quality financial management in adherence to policies, procedures and compliance matters

Cross-functional Coordination
•Serves as a liaison between Finance, Resource Development, and Program teams for financial planning, donor reporting, and sub-award oversight.
•Ensures alignment between programmatic activities and funder requirements.
•Supports donor-facing staff by providing technical input and documentation for grant proposals and reporting.

Systems and Process Improvement
•Collaborates with relevant teams to document and refine business processes related to award and sub-award management.
•Participates in efforts to improve the efficiency and accuracy of grant tracking and compliance systems.

POSITION EXPECTATIONS

•Demonstrates Continuous Learning: Stays current with relevant standards, tools, and trends related to full life cycle grants management in an international policy and development setting. Engages in ongoing learning and applies insights to improve performance and outcomes.
•Collaborates Effectively Across Teams: Contributes to a team-oriented, inclusive, and solutions-focused work culture. Builds strong working relationships and collaborates across diverse, cross-functional teams in a hybrid or remote work environment.
•Commits to Equity and Inclusion: Applies a working knowledge of gender justice, racial equity, and inclusive practices within all areas of responsibility. Contributes to a culture that values diversity, challenges bias, and centers equity in daily work.

•Promotes a Safe and Respectful Environment: Upholds Oxfam’s safeguarding standards and policies. Actively contributes to maintaining a safe, respectful, and accountable environment for staff, partners, and the communities we serve.
•Supports Team Effectiveness: Helps improve systems, processes, and workflows for efficient and effective grant implementation and close-out. Offers constructive input and maintains a high level of professionalism and discretion in handling sensitive matters.

Qualifications

EDUCATION

Bachelor’s degree in international development, nonprofit administration, business, or related field; or equivalent experience.

EXPERIENCE AND CORE COMPETENCIES

•7+ years of experience in grants management, and related administrative functions, preferably in international development, social justice, or nonprofit settings
•Advanced project management skills and/or certification.
•Experience supporting monitoring, evaluation, and learning (MEL) by ensuring donor reporting requirements are met, integrating MEL data into grant reporting, and collaborating with program teams to track grant performance and outcomes.
•Strong staff development, business partnering and customer service experience
•Experience developing grant budgets, forecasting quarterly cash requirements, and overseeing financial monitoring and compliance across multi-country grant portfolios, with strong working knowledge of donor reporting requirements and funding frameworks for advocacy and development assistance.

•Exceptional written and verbal communication skills; ability to collaborate effectively across teams and maintain professional relationships in a remote and multicultural environment.
•Demonstrated initiative, problem-solving ability, and attention to detail.
•Comfort with digital tools and systems for communication, collaboration, and financial tracking (e.g., Microsoft tools, grant management and ERP systems, CRM, Asana, etc.).
•Commitment to Oxfam’s mission, including gender justice, racial equity, and human rights.

PREFERRRED QUALIFICATIONS

•Experience working with international teams and partners, particularly in the Global South or in resource-constrained environments.
•Proficient with financial, project management, CRM and grant reporting platforms/tools.
•Proficiency in Spanish or French.
•Working knowledge of compliance requirements for major U.S. donors (e.g., Gates Foundation, USAID, etc.).
•Experience supporting system improvements and/or documentation of procedures.

Additional Information

Oxfam America is a Gender Just organization and an equal opportunity employer. We have a zero tolerance policy for any sexual harassment, exploitation, and/or abuse. We welcome all persons to apply and do not discriminate. We take measures to prevent discrimination against any employee or job applicant on the basis of race, color, gender, national origin, age, religion, creed, disability, veteran's status, sexual orientation, gender identity or gender expression.

We are an E-Verify employer.

For more information, please click on the following links:
E-Verify Participation Poster:English / Spanish
E-Verify Right to Work Poster:English|Spanish