Sr. Manager, Government Contracts

OSI Systems, Inc.; Arlington (VA); Hybrid; USD 170,000 - 180,000; Full time

Job summary

Rapiscan, an OSI Systems, Inc. company, seeks a Senior Manager, Government Contracts to administer U.S. Government contracts and supervise two contract managers.

You will serve as the primary contractual point of contact with customers, subcontractors, and internal stakeholders throughout the contract lifecycle, guiding negotiations and ensuring compliance with FAR/DFARS. The role requires experience with DHS, DOE, DOS and DoD, and the ability to interact with senior management.

Qualifications

• Bachelor’s degree in business administration or related field.
• 10+ years federal contracts management experience, preferably with TSA.
• Proven experience supervising staff at the manager level.
• Experience with U.S. Government customers (DHS, DOE, DOS, DoD) and large prime contractors.
• Strong knowledge of FAR, GSA Schedules, and related contracting regulations (DFARS).
• Excellent written and verbal communication with internal and external customers.
• Ability to work independently and in a team; strong problem-solving and decision-making abilities.

Responsibilities

• Support Bids and Proposals team with contract analysis and review of solicitations for U.S. Government procurements.
• Review, draft and negotiate contracts, modifications and other documents.
• Administer and process U.S. Government prime contracts and subcontracts.
• Provide SME on contractual and regulatory matters, including data rights, IP, Buy American Act, and export controls.
• Analyze contractual requirements to ensure compliance with laws and company policies.
• Prepare contract correspondence, memos and files for timely submissions.
• Train and support Federal contracts managers with workload guidance.
• Conduct quality control in internal workflow system (M-Files).
• Liaise with internal legal counsel on contractual, legal, regulatory and risk issues.
• Support policy improvement and ensure compliance within Contracts Department.
• Maintain accurate contract records per retention and audit standards.
• Uphold company values and ethics; ensure reports on non-compliance.
• Manage and develop team to meet deliverables and competencies.

Skills

Staff supervision

Contract negotiations

Communication skills

Multitasking

Independent worker

Education

Bachelor’s Degree, preferably in Business Administration or related field

Tools

M-Files

FAR/DFARS regulations

Job description

Overview

Rapiscan, an OSI Systems, Inc. company, empowers those who safeguard our world with the technologies, services, and expertise needed to detect threats, secure commerce, and protect communities. An industry leader in X-ray inspection, radiation and trace detection, metal detection, and optical inspection solutions, Rapiscan has over 100,000 scanning systems installed around the world to assist customs agencies, border security, aviation authorities, law enforcement, military organizations, and security professionals in combatting terrorism, smuggling, and trade fraud.

We are currently seeking a Senior Manager, Government Contracts, reporting directly to the Director, Contracts Management, to administer U.S. Government contracts and subcontracts and supervise two contract managers. The position will serve as the primary contractual point of contact with customers, subcontractors, suppliers, and internal stakeholders throughout the contract lifecycle, from opportunity pursuit through contract closeout. The candidate will have business skills/expertise in administration and supervision of federal government contracts and subcontracts of varying size and complexity, GSA Schedules, analysis of complex bid and proposal tenders, a thorough working knowledge of the FAR/DFARS, and the ability to interact with customers and lead contract negotiations. The Senior Government Contracts Manager will be responsible for managing workload levels among and providing guidance to direct reports. The candidate will interact regularly with senior and executive management on matters concerning several functional areas and/or customers and therefore must be able to communicate (written and verbal) effectively.

Responsibilities

• Support the Bids and Proposals team in providing contract analysis and review of solicitations and other competitive U.S. Government procurements in M-Files.
• Review, draft and negotiate contracts, modifications and other contractual documents.
• Daily administration and processing of U.S. Government prime contracts and subcontracts in company’s internal business workflow and document management system.
• Provide subject matter expertise to business units on contractual and regulatory matters, including FAR/DFARS flow-down requirements, data rights, intellectual property, Buy American Act, Trade Agreements Acts, export controls, and other applicable laws and regs.
• Analyze contractual requirements, special provisions, terms and conditions to ensure compliance with applicable laws, regulations, customer requirements, and Company policies and procedures.
• Prepare and manage contractual correspondence, negotiation memoranda, supporting documentation, and contract files to ensure timely, accurate, and coordinated submissions.
• Provide job training and support Federal contracts managers with their workload providing daily guidance to them.
• Conduct quality control oversight, as needed in internal business workflow system, M-Files. This will include daily review and monitoring M-Files Contract Review Actions (CRA) for Federal contracts manager(s).
• Liaise with internal legal counsel and compliance personnel on contractual, legal, regulatory, and risk-management issues.
• Support the implementation and continuous improvement of Contracts Department policies, procedures, templates, and processes, and elevate instances of non-compliance to the Director, Contracts Management.
• Maintain accurate contract records and documentation in accordance with Company record-retention requirements and audit standards.
• Uphold the company’s core values of Integrity, Innovation, Accountability, and Teamwork.
• Demonstrate behavior consistent with the company’s Code of Ethics and Conduct. Ensure that direct report(s) are trained and evaluated on their knowledge and adherence to the company's values, Code of Ethics and conduct, and applicable compliance policies.
• Manage, evaluate and develop team of employees to meet functional deliverables and responsibilities. Complete company people management requirements. Exhibit manager core competencies.
• It is the responsibility of every employee to report to their manager or a member of senior management any quality problems or defects for corrective action to be implemented and to avoid recurrence of the problem.
• Duties may be modified or assigned at any time to meet the needs of the business.

Qualifications

• Bachelor’s Degree, preferably in Business Administration or related field.
• 10+ years of federal contracts management experience preferably with TSA.
• Proven Experience supervising staff at the manager level.
• Experience working with U.S. Government customers, including DHS, DOE, DOS and DoD, as well as large prime Government contractors.
• Must have strong background and knowledge of the Federal Acquisition Regulation (FAR), GSA Schedules and other associated supplemental contracting regulations (e.g., DFARS).
• Excellent communication and writing skills with both internal and external customers.
• Thorough knowledge of all appropriate ethical standards regarding contracting actions.
• Experience working with a Product Manufacturing Company desired.
• Strong demonstrated knowledge of commercial contract terms and conditions is desired.
• Must have the ability to make sound business judgments, handle multiple contractual activities with a short turnaround time, and work independently, as well as part of a team.
• Highly motivated and detail oriented with the ability to communicate effectively, solve problems and create trusting relationships with both internal and external clients in a quick turnaround environment.
• Ability to prioritize multiple tasks with competing urgencies.
• Selected candidates must be able to obtain and maintain a Secret, Top Secret, or Top Secret/SCI security clearance issued by the U.S. Government throughout the course of their employment.

Pay may range from $170,000 to $180,000 annually

#SV1

#Hybrid

The pay range above represents annual base salary only. Final compensation will be determined based on factors such as your job level, geographic location, date of hire, experience, job-related knowledge and skills, and education in conjunction with market and business considerations.

Base salary is one component of your total rewards package. You may be eligible for long-term incentives, potential discretionary bonuses, and the ability to purchase company stock at a discounted rate through the Employee Stock Purchase Program (ESPP). OSI also offers comprehensive benefits including various options for health plans, access to 401(k) retirement plan, health savings account, disability insurance, life insurance, AD&D insurance, leave of absence programs and an array of voluntary benefits. In addition, paid time off is offered to be used for vacation, holidays, bereavement, and jury duty. Full-Time salaried employees are entitled to flexible time-off.

NOTICE TO THIRD PARTY AGENCIES

OSI Systems, Inc. and its subsidiaries (collectively “OSI”) does not accept unsolicited resumes from recruiters or employment agencies. If any person or entity, including a recruiter or agency, submits any information, including any resume or information regarding any potential candidate, without a signed agreement in place with OSI, OSI explicitly reserves the right to use such information, and pursue and/or hire such candidates, without any financial obligation to the person, recruiter or agency. Any unsolicited information or resumes, including those submitted directly to hiring managers, are considered and deemed to be the property of OSI.

Equal Opportunity Employer - Disability and Veterans

Know Your Rights

OSI Systems, Inc. has three operating divisions: (a) Security, providing security and inspection systems, turnkey security screening solutions and related services; (b) Healthcare, providing patient monitoring, diagnostic cardiology and anesthesia systems; and (c) Optoelectronics and Manufacturing, providing specialized electronic components and electronic manufacturing services for original equipment manufacturers with applications in the defense, aerospace, medical and industrial markets, among others.