Sr. Manager, Customer Service

Guitar Center Inc.; Indianapolis (IN); On-site; USD 120,000 - 180,000; Full time

Job summary

Guitar Center Inc. in Indianapolis, IN seeks a Senior Director of Customer Service to lead multiple teams across phone, email, chat and social channels. You will define service standards, own escalation framework, and drive loyalty and satisfaction through data-driven improvements.

You will partner with cross-functional teams to optimize workforce, implement AI-enabled tools, and foster a customer-first culture with strong leadership and coaching. Remote options not specified.

Qualifications

• Bachelor’s degree in a related field required; advanced degree a plus.
• 6+ years leading contact center or customer service teams, incl. 3+ years managing supervisors.
• Proven track record in improving CSAT, FCR, and overall service metrics.
• Deep understanding of multi-channel operations and workforce management.

Responsibilities

• Define and execute customer service strategies to support loyalty and brand.
• Lead multiple service teams to deliver world‑class service.
• Own escalation framework for complex and VIP issues.
• Collaborate with eCommerce, Stores, Merchandising, and Supply Chain.
• Monitor CSAT, NPS, FCR, AHT, and trend-based improvements.

Skills

Leadership experience

Customer service excellence

Process improvement

Data analysis

Cross-functional collaboration

Communication & conflict resolution

Education

Bachelor’s degree in Business/Communications/Operations

Tools

CRM systems

Contact center platforms

Knowledge management tools

AI-driven tools & sentiment analysis

Job description

• Partner with CSC leadership to define and execute customer service strategies that support loyalty, retention, and brand reputation.
• Lead multiple customer service teams, including Supervisors/Team Leads and frontline agents, to deliver world-class service.
• Establish clear service standards around first contact resolution, handle time, quality, and customer satisfaction.
• Own the service escalation framework, ensuring timely and effective resolution of complex issues and VIP cases.
• Championing a customer-first culture grounded in empathy, active listening, and problem solving.

Operational Excellence

• Oversee day-to-day service operations including staffing, schedule adherence, real-time management, and workflow design.
• Partner with Workforce Management to forecast volume, plan coverage, and optimize schedules across phone, email, chat, and social channels.
• Ensure adherence to policies, procedures, and regulatory requirements related to customer service and complaint handling.
• Continuously review and refine processes to remove friction, reduce repeat contacts, and drive efficiency.

Quality, Training & Knowledge Management

• Own or co-own Quality Assurance programs, including calibration sessions, call/chat monitoring, and scoring frameworks.
• Partner with Training and Knowledge Management teams to ensure agents have up-to-date resources, product information, and playbooks.
• Identify skills and knowledge gaps; build targeted development plans and training interventions.
• Use coaching, side-by-sides, and feedback loops to elevate service skills, de-escalation, and problem resolution.
• Monitor and analyze key metrics such as CSAT, NPS, FCR, AHT, contact volume, and escalation rates.
• Leverage data and customer feedback to prioritize improvements in policies, processes, and tools.
• Partner with Technology and Analytics teams to implement AI-enabled tools (such as virtual assistants, agent assist, and sentiment analytics) that enhance service quality and efficiency.
• Run pilots and continuous improvement initiatives using structured methodologies (e.g., root cause analysis, process mapping).

Cross-functional Collaboration

• Collaborate with eCommerce, Stores, Merchandising, and Supply Chain to proactively address customer-impacting issues (inventory, fulfillment, returns, repairs).
• Provide customer insights and trends to influence policy changes, product improvements, and end-to-end journey design.
• Partner with Marketing and Loyalty teams to support service aspects of campaigns, events, and membership programs.

Additional Responsibilities

• Perform other duties and special projects as assigned.

Requirements

MINIMUM Requirements & Special ATTRIBUTES:

• Bachelor’s degree in Business, Communications, Operations, or related field; advanced degree a plus.
• 6+ years of progressive leadership experience in a contact center or customer service environment, including 3+ years leading supervisors or managers.
• Proven track record of improving customer satisfaction, first contact resolution, and overall service performance.
• Deep understanding of contact center service operations, including multi-channel support, workforce management, and quality assurance.
• Experience with CRM systems, contact center platforms, and knowledge management tools.
• Familiarity with AI-driven and automation tools (e.g., chatbots, agent assist, sentiment analysis) and how they support customer service outcomes.
• Excellent communication, conflict resolution, and de-escalation skills; comfortable handling executive-level escalations.
• Strong analytical and problem-solving skills with the ability to translate insights into actionable improvements.
• Demonstrated ability to lead teams through change and build an engaged, customer-focused culture.

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