Sr. Maintenance Planner

Flora Food Group; United States; On-site; USD 65,000 - 95,000; Full time

Job summary

Flora Food Group in the United States is seeking a Maintenance Planner/Scheduler to translate maintenance requests into detailed work orders, define scope, materials, tools and safety requirements. You will coordinate with Operations, Engineering and Reliability to set achievable plans.

You will develop weekly maintenance schedules, balance labor, track progress, maintain CMMS data, and drive continuous improvement of preventive and predictive maintenance.

Qualifications

• 3–5+ years of industrial maintenance, maintenance planning, reliability, or related manufacturing experience.
• Strong understanding of mechanical and electrical industrial maintenance.
• Experience with CMMS systems and maintenance work orders.
• Ability to read equipment manuals, drawings, schematics, and technical documentation.
• Strong organizational and scheduling skills.
• Strong communication skills across Maintenance and Operations.
• Working knowledge of Microsoft Excel and other standard business applications.

Responsibilities

• Review incoming maintenance work requests and convert approved requests into properly scoped work orders.
• Develop detailed job plans including scope of work, job instructions, required labor and estimated hours, required skills/crafts, parts and materials, special tools, contractor requirements, safety requirements, permits and LOTO considerations, and relevant drawings/manuals.
• Develop weekly maintenance schedules based on equipment priorities, production requirements, available labor, parts availability, and maintenance backlog.
• Coordinate schedules with Maintenance leadership, Operations, Engineering, Reliability, Sanitation, and other affected departments.
• Facilitate or support weekly maintenance scheduling meetings.
• Develop daily work schedules from the approved weekly schedule.
• Balance available maintenance labor against planned work requirements.
• Coordinate planned equipment downtime with Operations.
• Incorporate preventive, predictive, corrective, project, and improvement work into the maintenance schedule.
• Track schedule compliance and identify reasons scheduled work was not completed.
• Maintain and continuously improve the site's preventive maintenance program.
• Review PM frequencies, procedures, equipment history, and failure trends.
• Ensure PM tasks are specific, effective, and focused on preventing identifiable failure modes.
• Work with Reliability, Engineering, and Maintenance leadership to eliminate ineffective or redundant PM tasks.
• Recommend PM changes based on breakdown history, RCA findings, technician feedback, and equipment performance.
• Ensure corrective actions identified through inspections, PMs, and predictive maintenance activities are converted into planned work orders.
• Maintain accurate work-order information within the CMMS.
• Ensure work orders contain appropriate equipment, asset, failure, labor, material, and completion information.
• Maintain equipment hierarchy and asset information as required.
• Monitor work-order backlog and work-order aging.
• Maintain a ready-to-schedule backlog of fully planned work.
• Review completed work orders for quality and completeness.
• Use equipment history to support reliability and continuous improvement efforts.
• Maintain accurate PM schedules, frequencies, job plans, and maintenance procedures.
• Control Maintenance Cost weekly basis through work order management ( parts, labor and services)
• Identify parts and materials required for planned maintenance activities.
• Coordinate with Storeroom/Purchasing to ensure materials are available prior to scheduled execution.
• Reserve or kit parts for scheduled maintenance work.
• Identify critical spare-part requirements based on equipment criticality and maintenance history.
• Help reduce emergency parts purchases through improved planning.
• Provide BOM and equipment spare-parts information when available.
• Review recurring equipment failures and breakdown history.
• Support Root Cause Analysis (RCA) and 5-Why investigations.
• Ensure corrective actions resulting from RCAs are entered into the CMMS, planned, and scheduled.
• Review existing PM tasks following significant equipment failures to determine whether an effective preventive task exists.
• Work with Maintenance and Engineering to develop or modify PMs when failure modes are not adequately addressed.
• Identify repetitive corrective maintenance that should be converted into preventive, predictive, or improvement work.
• Knowledge about Maintenance and Reliability Measures (Lagging & Leading Measures – OEE, MTBF,etc…)
• Strong planning and organizational discipline.
• Equipment troubleshooting knowledge.
• Ability to prioritize work based on equipment criticality and business impact.
• Understanding of maintenance and reliability principles.
• Strong attention to detail.
• Effective communication with technicians, supervisors, engineers, and production leadership.
• Ability to challenge reactive maintenance practices and promote planned work.
• Data-driven decision making.
• Continuous improvement mindset .
• Strong ownership and follow-through.

Skills

Maintenance planning

Scheduling

CMMS

Excel

Communication

Reading manuals

Tools

SAP PM

Maximo

Fiix

eMaint

MaintainX

Job description

Key Responsibilities

Maintenance Planning

• Review incoming maintenance work requests and convert approved requests into properly scoped work orders.
• Develop detailed job plans including scope of work, job instructions, required labor and estimated hours, required skills/crafts, parts and materials, special tools, contractor requirements, safety requirements, permits and LOTO considerations, and relevant drawings/manuals.
• Conduct field reviews of equipment when necessary to properly define work scope.
• Ensure parts, materials, tools, and documentation are available before work is placed on the schedule.
• Identify opportunities to improve job plans based on technician feedback and completed work history.
• Develop reusable job plans for repetitive maintenance activities.

Maintenance Scheduling

• Develop weekly maintenance schedules based on equipment priorities, production requirements, available labor, parts availability, and maintenance backlog.
• Coordinate schedules with Maintenance leadership, Operations, Engineering, Reliability, Sanitation, and other affected departments.
• Facilitate or support weekly maintenance scheduling meetings.
• Develop daily work schedules from the approved weekly schedule.
• Balance available maintenance labor against planned work requirements.
• Coordinate planned equipment downtime with Operations.
• Incorporate preventive, predictive, corrective, project, and improvement work into the maintenance schedule.
• Track schedule compliance and identify reasons scheduled work was not completed.

Preventive & Predictive Maintenance

• Maintain and continuously improve the site's preventive maintenance program.
• Review PM frequencies, procedures, equipment history, and failure trends.
• Ensure PM tasks are specific, effective, and focused on preventing identifiable failure modes.
• Work with Reliability, Engineering, and Maintenance leadership to eliminate ineffective or redundant PM tasks.
• Recommend PM changes based on breakdown history, RCA findings, technician feedback, and equipment performance.
• Ensure corrective actions identified through inspections, PMs, and predictive maintenance activities are converted into planned work orders.

CMMS & Work Order Management

• Maintain accurate work-order information within the CMMS.
• Ensure work orders contain appropriate equipment, asset, failure, labor, material, and completion information.
• Maintain equipment hierarchy and asset information as required.
• Monitor work-order backlog and work-order aging.
• Maintain a ready-to-schedule backlog of fully planned work.
• Review completed work orders for quality and completeness.
• Use equipment history to support reliability and continuous improvement efforts.
• Maintain accurate PM schedules, frequencies, job plans, and maintenance procedures.

Control Maintenance Cost weekly basis through work order management ( parts, labor and services)

Storeroom Coordination

• Identify parts and materials required for planned maintenance activities.
• Coordinate with Storeroom/Purchasing to ensure materials are available prior to scheduled execution.
• Reserve or kit parts for scheduled maintenance work.
• Identify critical spare-part requirements based on equipment criticality and maintenance history.
• Help reduce emergency parts purchases through improved planning.
• Provide BOM and equipment spare-parts information when available.

Breakdown & Reliability Support

• Review recurring equipment failures and breakdown history.
• Support Root Cause Analysis (RCA) and 5-Why investigations.
• Ensure corrective actions resulting from RCAs are entered into the CMMS, planned, and scheduled.
• Review existing PM tasks following significant equipment failures to determine whether an effective preventive task exists.
• Work with Maintenance and Engineering to develop or modify PMs when failure modes are not adequately addressed.
• Identify repetitive corrective maintenance that should be converted into preventive, predictive, or improvement work.

Qualifications

Required

• 3–5+ years of industrial maintenance, maintenance planning, reliability, or related manufacturing experience.
• Strong understanding of mechanical and electrical industrial maintenance.
• Experience working with CMMS systems and maintenance work orders.
• Understanding of preventive and corrective maintenance practices.
• Ability to read equipment manuals, drawings, schematics, and technical documentation.
• Strong organizational and scheduling skills.
• Strong communication skills with the ability to coordinate across Maintenance and Operations.
• Working knowledge of Microsoft Excel and other standard business applications.

Preferred

• Previous Maintenance Planner/Scheduler experience in a manufacturing environment.
• Food manufacturing or other high-speed production experience.
• Experience with SAP PM, Maximo, Fiix, eMaint, MaintainX, or similar CMMS/EAM platforms.
• Experience with reliability-centered maintenance, failure-mode analysis, RCA, and 5-Why methodology.
• Experience developing equipment BOMs and critical-spares strategies.
• Familiarity with predictive technologies such as vibration analysis, thermography, ultrasound, and oil analysis.

Knowledge, Skills & Competencies

• Knowledge about Maintenance and Reliability Measures (Lagging & Leading Measures – OEE, MTBF,etc…)
• Strong planning and organizational discipline.
• Equipment troubleshooting knowledge.
• Ability to prioritize work based on equipment criticality and business impact.
• Understanding of maintenance and reliability principles.
• Strong attention to detail.
• Effective communication with technicians, supervisors, engineers, and production leadership.
• Ability to challenge reactive maintenance practices and promote planned work.
• Data-driven decision making.

Support Maintenance Management Routines ( DMS )

• Continuous improvement mindset .
• Strong ownership and follow-through.